FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
FACT: 56% of Americans report having a smartphone, 77% of KCBS members do    
FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
Joining KCBS has its privileges!
  • The official KCBS monthly newsletter, "The Bullsheet"
  • Access KCBS Preferred Rates at Choice Hotels
  • 15% off your total order from Papa Tony's seasonings and ribs.
  • One-day shopping pass at any Restaurant Depot location when you present your KCBS membership card.
  • 20% off your total order from Sadler's Smokehouse online store.
  • $0.50 off TABASCO Chipotle or any pepper sauce flavor!
Twitter    Facebook
Official Rules   Sanctioning
Red Hot News

Filter news by month:       Filter news by year:

March Board Meeting Quick Notes

March 10, 2017

Kansas City Barbeque Society

Board of Directors’ Quick Notes

March 8, 2017


Roll Call: 

Mike Peters,  Dennis Polson,  Mike Hays, Mike Richter, Sandy Fulton, Wayne Lohman, Dave Compton, Joe Otto, Arlie Bragg, Randall Bowman,  Michael McDearman, Phillip Brazier

KCBS Office:  Carolyn Wells, Kim Collier,

MMA:  Mike McCloud

Call In Requested

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of Last Meeting

Sandy Fulton:  I move to accept minutes of the February 13, 2017 meeting.  Wayne Lohman seconded.  Motion passed.

Financial Statements

The financial statements for KCBS for the month of February 2017 were sent via email to the Board.

The Committee moves that they be approved as presented and entered into the permanent record of the Kansas City BBQ Society.  Arlie Bragg seconded.  Motion passed.


Respectfully Submitted,

Randall Bowman, Treasurer

Chair Finance Committee


Presidents Report

 I've been very impressed with the Committee meetings that I have observed. The Committee Chairs have done a great job of keeping the meetings moving forward and have chosen some great members to be on their Committees. 

As a reminder, emails to speed up some of these projects are working well, but when a consensus of the Board is reached, we still need to place these items on the agenda and have a formal vote so that these action items are entered into the permanent record. 


I want to thank everyone for their time and hard work to get things moving quickly. I hope to keep the momentum going, as we have a lot to accomplish this year. 


Sanctioning Report-Kim Collier

Big 12 Big Q (COMPETITOR'S SERIES)                3/8/2017               2/11/2017            2/22/2017            Kansas City, MO

*BBQ Throw Down (Formally known as the Pork in the Park)     5/19/2017            5/20/2017            2/22/2017            Wyandotte, MI

The National BBQ Cup(DAY 2)            5/26/2017            5/27/2017            2/22/2017            Nashville, TN

Buskers, Brews & BBQ        6/9/2017               6/10/2017            2/22/2017            Aurora, CO

Assumption Fest Smokin Hot BBQ 2nd Annual               6/30/2017            7/1/2017               2/22/2017            Assumption, IL

*Keepers of the Fire BBQ Contest    7/14/2017            7/15/2017            2/22/2017            Mayetta, KS

*Big Blue Barbecue             8/11/2017            8/12/2017            2/22/2017            Shelbyville, IN

*Redwood Coast Grills Gone Wild    9/2/2017               9/3/2017               2/22/2017            Crescent City, CA

*Big Brother Big Sister Riverfest       9/15/2017            9/16/2017            2/22/2017            Decatur, AL

*Smokin on the Rez BBQ and Music Festival (DAY2)     9/16/2017            9/17/2017            2/22/2017            Ridgeland, MS

*Smoke in the Valley           9/22/2017            9/23/2017            2/22/2017            Pikeville, TN

*Ohio Smoked Meat & BBQ Festival                10/20/2017          10/21/2017          2/22/2017            Nelsonville, OH

Best of the Midwest BBQ Cook-off   10/20/2017          10/21/2017          2/22/2017            Union Grove, WI

*Smokin in the Ville             4/28/2017            4/29/2017            2/16/2017            Edwardsville, KS

*Black Elk Brisket Burnout 5/6/2017               5/7/2017               2/16/2017            Miami, OK

*Tonganoxie Days BBQ Blowout       6/10/2017            6/11/2017            2/16/2017            Tonganoxie, KS

Back to Mayberry                6/30/2017            7/1/2017               2/16/2017            Rodney, IA

8th Annual Vista BBQ Classic              7/28/2017            7/29/2017            2/16/2017            Vista, CA

Maryland State BBQ Bash   8/11/2017            8/12/2017            2/16/2017            Bel Air, MD

Hog Wild West BBQ Contest              9/8/2017               9/9/2017               2/16/2017            Leavenworth, KS

*First Tennessee Bank Bluegrass & BBQ (COMPETITOR'S SERIES)               9/22/2017            9/23/2017            2/16/2017            Columbia, TN

The National BBQ Cup (DAY1)            5/26/2017            5/27/2017            2/9/2017               Nashville, TN

The National BBQ Cup Backyard Championship (BACKYARD ONLY)            5/27/2017            5/28/2017            2/9/2017               Nashville, TN

*Conquer The Grill              6/2/2017               6/3/2017               2/9/2017               Coudersport, PA

*Italian Barbecue Championship 2017            6/10/2017            6/11/2017            2/9/2017               Perugia,

*Carlton Landing's 2nd Annual Smoke on the Water BBQ Competition    6/16/2017            6/17/2017            2/9/2017               Carlton Landing, OK

Freedom Fest BBQ Cook-Off              6/23/2017            6/24/2017            2/9/2017               Willard, MO

*2nd Annual St. Louis Kosher BBQ Competition(COMPETITORS SERIES)   6/24/2017            6/25/2017            2/9/2017               St.Louis, MO

*BBQ on the Elbow at the Calgary Stampede 7/7/2017               7/9/2017               2/9/2017               Calgary,

Looftlighter 2017 Barbecue Competition       7/28/2017            7/30/2017            2/9/2017               Hoganas,

All American BBQ Throwdown          8/4/2017               8/5/2017               2/9/2017               Westland, MI

*Pit at the Park     8/4/2017               8/6/2017               2/9/2017               Macungie, PA

BBBrew For Hope                9/15/2017            9/16/2017            2/9/2017               Ft.Collins, CO

*Garden City Fall Festival BBQ Contest            9/22/2017            9/23/2017            2/9/2017               Garden City, MO

Squealin in the Square        10/6/2017            10/7/2017            2/9/2017               Laurens, SC

Third Annual Dallas Kosher BBQ Championship(COMPETITOR'S SERIES)   10/28/2017          10/29/2017          2/9/2017               Dallas, TX

*Dickson County Smoke Fest             11/3/2017            11/4/2017            2/9/2017               Dickson, TN

Reelin N Smokin Backyard Barbecue(BACKYARD ONLY)               6/9/2017               6/10/2017            2/8/2017               Huntsville, AL

*Lake Country BBQ Cook-off(BACKYARD ONLY)            6/10/2017            6/11/2017            2/8/2017               Okauchee, WI

*I-39 Smokin Car Show       7/1/2017               7/2/2017               2/8/2017               Minonk, IL

*Blues, Brews & Barbeque                7/21/2017            7/22/2017            2/8/2017               Birch Run, MI

*BBQ-Fest Cooking Contest               7/28/2017            7/29/2017            2/8/2017               Dyersburg , TN

*Beach Boogie and BBQ Festival       9/1/2017               9/2/2017               2/8/2017               Myrtle Beach, SC

*Smokin on the Rez BBQ and Music Festival (DAY 1)    9/15/2017            9/16/2017            2/8/2017               Ridgeland, MS

Oinktoberfest       9/22/2017            9/24/2017            2/8/2017               Clarence, NY

Suncoast Credit Union Plant City Pig Jam         11/17/2017          11/18/2017          2/8/2017               Plant City, FL


Sanctioning Committee: Sandy Fulton, Chair


The following KCBS members have agreed to be on the Sanctioning Committee for 2017:


Randy Bigler, Co-Chair

Eddie Smith

Mickey Williams

Ron Templeton

Charlie Barrineau

Debbie Yopp

Graham Wilson

Robert Stouffer

Betty Frizzell

Kim Collier

Karrin Murphy

Carolyn Wells

Mike Hays


The meeting will be the second Thursday of the month at 7 PM EST.  The first meeting will be March 9, 2017.  The Agenda for this meeting will be to review last year’s accomplishments and to set goals for this year.


I ask the Board to accept my report,




KCBS/MMA Marketing Report

March 2017


(Stats through 2/1/17 - 2/28/17)


Web - YOY Comparison

  • Total page views for February: 352,273 (-39%)
  • Total Unique Users for February: 32,727 (-16%)
  • Time per Visit:  4:28 (- 1 min 30 seconds)
  • Advertising sold for February: $640
  • Scorecard Page Hits - See additional report
  • Ongoing website updates
  • New website design


250KCBS Meals Mission

  • Current Total to Date – 294,141 meals
  • 131 Contests Signed Up to Date



  • Team and Judge spots are full with the exception of a couple slots
  • Tour kicked off on February 25 in Daphne, AL

○         Grand Champion: Smoke on This


Great American Cookout Tour

  • Sponsor Updates - 270 Smokers
  • Revised Pro Forma
  • First Stop - Cedar Park, TX 4/1/17

PR & Social Media - YOY Comparison

KCBS: (February)

  • ● Twitter Impressions: 13,285 (+24.3%)
  • ● Twitter Followers: 32,827 (+150.3%)
  • ● Facebook Page Likes: 48,984 (+22.43%)
  • ● Facebook Impressions: 358,038 (+20.1%)


  • Total: $261.86  

○         50% to KCBS $130.93 

○         50% to MMA $130.93



  • DC Event
  • New web site skin (please click image to display as web page)
  • HPBA recap
  • Steak program


Marketing Committee:  Randall Bowman, Chair

The Marketing Committee did not meet in Feb. as I was working to try to compile the most active members that I felt could contribute the largest impact in 2017. We have hit the ground running and running hard, with a very large focus on member benefits. 

I have secured a Hertz Car Rental Discount (20%) I will coordinate this week to try to have that up on www.kcbs.us prior to this board meeting. 

We have a verbal commitment form Nationwide Insurance for a discount program that will include Home, Auto and Business plans. 

We also have a verbal for a national discount rate through IHG properties for a discount rate at each of their 11 brands (Holiday inn, Holiday inn express, Hotel Indigo, Crowne Plaza, etc.) 

We plan to look into the already established member discounts and evaluate for current status and use by members (Some we know work and some are not) 

We hope to be able to add a minimum of 2 valuable member discount programs per month in 2017 to help increase the value of a KCBS membership for our members. 



The 2017 Marketing Committee consists of  

Randall Bowman

Arlie Bragg

Michael McDearman

Anthony Mullins

Kimberly Moore

Heather Sinyard

Betsy Hampson


I also have to none KCBS folks that are active in the member benefit and perk program business that are assisting me personally to reach out to viable and “good” fits to our membership base, currently they are working on a Ford Motor Company discount. 


My plan as Chair is to add at least 2 more qualified and passionate folks to this committee to help us attain as many quality member discounts as we possibly can in a quick and timely fashion. 

I would also like to look into the potential partnership opportunities with our great neighbor in KC, in Boulevard brewery. 

Marketing Committee will now handle the Wall of Champions at the KCBS Headquarters.  Need to make members aware of the Wall such as posting in the Bullsheet, Organizers Facebook Page, Reps, judges and any way to get the word out.

Randall Bowman: Marketing Committee Chair


International Board of Managers Report- Wayne Lohman




The IOTeam February travel was busy with classes and sanctioned contests in Melbourne, Australia and San Juan, Puerto Rico.  The team split up to cover both contests which are repeating events and growing.


The contest site in San Juan moved from the downtown area to Coco Beach, which is located in Rio Grande, one of the most beautiful beaches on the Island.  This location is the site of the PGA Tournament held the weekend after our contest.  The professional golfers on site had a great time learning and sampling our sport.  24 teams competed in this year’s event and BBQ Freaks were a repeat Grand Champion with the hope of attending another Jack Daniels World Championship in Oct.   This team is composed of culinary instructors and strong supporters of KCBS growth in the Caribbean.  We also had the opportunity to meet and work with a new organizer from Carousel who is interested in bringing KCBS to his Island.

The other IOTeam members were busy conducting 3 cooking classes and 1 CBJ class in Melbourne.  The judging class had 38 students which brought the number of International Judges to over 1300.  44 teams participated in this year’s contest which is the largest KCBS contest thus far.  Our 2 new Australian Reps got another contest to their credit and are fully capable to operate on their own after our contest in Perth in April, which is a first time event

KCBS International may have to secure a business license to operate sanctioned contest in certain countries that don’t recognize our not-for-profit status.  In addition each International Board Member may have to post individual liability insurance coverage if required by that country’s tort laws. 


CBJ Committee Report:  Dennis Polson:  

KCBS CBJ Committee Meeting Minutes


Date: February 27, 2017  7 pm CST


Members Present: Dennis Polson, Chair; Phillip Brazier, Co-chair; Linda Polson, Bill & Debbie Gage, Ralph Williams, Marge Plummer, Maxine Kilgore, Jon Amidei, Linda Lucas, and Mike Hays, KCBS President.


Chairman, Dennis Polson, called the meeting to order and confirmed the Committee members' contact information. He then reviewed the committee rules.


Dennis explained that Marge will be chair of a Sub-committee to work on the MCBJ test & will form her committee and will report back to the committee on a regular basis.


Dennis reported that the BOD would like the Judges to be seated more consistently. He reviewed the current methods in use: the southwest shuffle, pre-seating from information obtained prior to the contest; and allowing judges to seat at random and then moving them as needed, to insure that each table is uniformly seated according to experience. Dennis asked the committee for input about those methods, as well as other methods that might be in use. Most committee members prefer seating according to information obtained on the judging application or the shuffle, although there are problems with both methods. The Rep committee will also discuss this issue.


Dennis asked for suggestion for dealing with “No Show” Judges.  Following lengthy discussion, the committee decided to give the issue more thought and table further discussion until the next meeting.


Dennis stated that he will be sending updated committee lists to members, as well as information about 2 Sub-committees that will be formed: 1) Defining average scores and 2) Changing the name of CBJ to incorporate Kosher Judges, Steak Judges, etc. 



The meeting was adjourned at 7:55 pm.

Dennis announced that the next meeting will be on March 27th at 7 pm DST (central time).


Rep Committee Meeting:  Phillip Brazier

February 28, 2017       7:00 PM Central Time

Present: Phillip Brazier, Dennis Polson, Mike Hays, Carolyn Wells, Debby Gage, Alan Rothrock, Steve Alvarez, Ralph Williams, Mike Eberele, Bob McKinnon, Kim Collier, Kathy Brazier-Recorder

Absent: Steve Grinstead, Karrin Murphy

The first order of business was to discuss the Independent Contractor Agreement.  Committee members had been asked to review it and bring forth anything that might need to be corrected or updated.  Brazier brought to the committee’s attention that the agreement states that reps will be paid $175.00 per contest.  This fee had been increased to $200.00 by a vote of the BOD on 4/8/15.

Rothrock informed the committee that the last statement of Article 9 Entire Agreement of said Agreement states “This Agreement may not be modified or amended other than by an agreement in writing.”  To stay within the boundaries of the Agreement, Kim Collier was asked to place a statement in regards to the increase on file with the signed copies.  Thus, obliviating the need for re-distribution and re-signing of new agreements.

Next, Karen Williams had sent an email expressing the need to condense the Contest Mail-in Form as there is a lot of redundancy.  She was asked, by Brazier, to construct and submit to him, a revised version.  She stated she would do so.

Dave Rogers had submitted a similar email in regards to redundancy between the Rep’s Contest Critique and the Organizer’s Critique.  It was discussed and determined that since different people and committees review each critique, the questions need to stay as they are.

Dennis Polson, Chair of the CBJ Committee, brought forth three (3) versions of “seating judges” from that committee for the Rep committee to review, discuss, make changes, if needed, and return to them for review, again.  This inter-action between committees was deemed necessary as both Reps and Judges are highly affected.

The three (3) versions were: 1) A shuffle 2) Pre-contest assignment 3) After seated, a show of hands based on experience and re-distribution.

After much discussion, it was determined that it could be narrowed down to two versions; the shuffle and the pre-contest assignment.  All were in agreement that whichever method is used, judges need to be distributed by EXPERIENCE with a special effort being made to ensure the newer judges are seated.

In regards to the shuffle, it was brought forward that some Master Judges have expressed a concern that is was “demeaning” for judges to have to stand to the side and then be seated one at a time.  It is the view of the committee that the main objective should be to as evenly as possible distribute the experience level of the judges per table.  An added advantage of using this shuffle type seating is that the cook teams see this action and know that an effort is being put forth to make the tables even.

Brazier said that he would rewrite and submit back to the CBJ Committee for their review.

This topic lead into a discussion about some judges arriving at a contest not wanting to perform any other duty except judging.  Even though Reps have been reminding judges at their Judge’s Meeting for months that they are now signing up for the Judging Process not just judging.  In case the word has still not gotten out to all judges, it was determined that we would utilize the Bullsheet, an email blast to Reps to remind them to continue reminding the judges at Judge’s Meetings, and Collier would make a statement on the Organizer’s Facebook page to include such a statement on the judge’s Application.  Polson stated that it may be something that needs to be incorporated in the CBJ Classes.  He would pursue that possibility.

Finally, Brazier informed the committee that the KCBS Rep Facebook page is up and running.  He expressed many thanks to Karrin Murphy in setting this up and he will be developing guidelines for its use.  These will be sent to all reps via email and posted on the site itself. This site will only accept Reps in good standing and present BOD members.  Hopefully, this will prove to be a very useful tool.

This discussion brought forth a question in regards to the non-official KCBS Certified Judges page and several others that are out there.  Should a Rep participate in any of the discussions on these pages?  The consensus was that Reps should leave them alone and not participate.  Mainly, because it is not known if the participants are, actually, KCBS judges and, regardless, it could evolve into a heated discussion which a Rep does not need to be a part as comments can become twisted, etc. 

The meeting adjourned at 7:58 PM Central time with the next meeting being scheduled for Tuesday  March 28, 2017 at 7:00 PM Central Time.


BUILDING COMMITTEE:  Arlie Bragg, Chair 

After the recent visit to the office during the retreat Mike McDearman, Randall Bowman, Mike Hays and I went through the building looking for any source of additional power concerns.  We addressed a few and hope that helps in monitoring our power needs.  Mike Hays has addressed the phone system this last week and it seems to have made a huge improvement. 

We have released the original leasing agent and hired a new one.  We have a proposal on the table for the basement and are working with the agent to get a written contract.  The upstairs has been shown with no present leads.  The new leasing agent is in touch with the growing area and feels he can get it leased.


Tech Committee-  Mike Peters - Chair

Technology Committee Report March 2017


Technology Committee Members

Mike Peters Chairman 

Joe Otto Co-Chair

Scott Grinstead

Steve Grinstead

Steve Amos

Ian Schmidt

Bill Maegerlein

Tony Bunce

Mike Hays KCBS President 

Carolyn Wells KCBS Executive Director 

Kim Collier

Karrin Murphy

Raye Keyes


We will meet on the Third Wednesday of each month at 7pm Central time


The description of the Technology Committee:

TECHNOLOGY:  Shall be responsible for, but not limited to, providing oversight of the KCBS website, scoring program, and contractors assisting with technology efforts.

There is already an AdHoc committee reviewing the KCBS Website and changes KCBS wishes to make. I will include the AdHoc committee in the agenda and committee reports but will defer for continuity/consistency to Joe Otto to chair that committee as is. 


The KCBS board met in February for their planning meeting and set goals for each committee. While we are certainly not limited by those, we are tasked to review and provide input.

1. Keep KCBScore updated. 12.6.1 is currently in place and utilized, 12.6.3 has been tested and is ready for implementation (corrections for Windows 10 issues - zoom/print, etc.); 12.6.5 is being tested and should be ready soon. 


1a. Adjust the KCBScore system to allow up to a 10 digit member number. I have been told that currently it is limited to 6 digits. KCBS is getting close to member #100,000 if we are not already there. Since KCBS cook teams are tracked for TOY using their membership number, this will have to be adjusted. Reason #2 is that the Membership committee is trying to determine the true number of non-KCBS cook teams that compete. KCBS is tracking member and non-member teams at contests and approx. 25% of the teams are not KCBS members. Once the system is set for 10 digits, KCBS will ask contest reps to input the member number or non-member phone number for tracking purposes. 


2. Members only for results. I see this as a couple of items - contest results behind the KCBS member login on the website, members only get full scoresheets at contests. For discussion. 


3. Copy of Cook team detail sheet online like the judges scorecard. 


4. Automatic email survey for CBJ class attendees. Membership committee has on their list a survey for past members who have not renewed. 


5. Relational database


6. KCBS Mobile App. MMA is looking into this currently


7. Investigate data solutions to seating judges.



 BANQUET MEETING- Sandy Fulton-Chair

The following KCBS Members have agreed to be on the Banquet Committee:

Barbara Richter

Rich and Bunny Tuttle

Chris Peters

Randy Bigler

Carol Bigler

Bill Capstack

Karrin Murphy

Kim Collier

Raye Keyes

Mike Hayes

Carolyn Wells


The Banquet will be held at the Argosy Hotel and Casino in Kansas City on January 12 & 13, 2018.  Our Banquet Meetings will be on the Fourth Tuesday at 11 EST.  The first meeting will be on March 28, 2017.

The Critiques from the last Banquet were sent to the members to review for the first meeting.

 I ask the Board to accept this report.


Membership Committee – Mike Peters, Chair

Report for BOD March 2017


Membership Committee Members

Mike Peters Chairman 

Michael McDearman Co-Chair 

Donna Fong 

Jennifer Shiflett 

Ron Milhous 

Matt Frampton 

Bobbi Beaver 

Mark Gibbs 

Merrialyce Alvarez 

Mike Hays KCBS President 

Carolyn Wells KCBS Executive Director 

Sammie Phelps 


We will meet on the first Tuesday of each month at 7pm Central. The next meeting is Tuesday, March 7, 2017

Active Members                 21037

New Members                      309

New from CBJ Class              105

Renewed Members             1485

Non Renewed                       717

New from Website              176

Total Lifetime Members     1245

International Members       1133

Countries Represented 31



2017 Membership Committee Discussion ideas for 2017

Continue with KCBS Ambassador Program - expand to other areas.

Reset the auto renewal option online to being checked where a member must “opt out”. Discussing with Randall Bowman about options based upon his background. 

Discuss other types of membership. Business Membership, Restaurant membership - currently KCBS members can list their restaurant on kcbs.us. Discuss highlighting restaurants that are KCBS members.

Survey for non-renewals. Membership numbers are published monthly along with non-renewals. We have been proactive about recouping past members. We need to determine just why they left if possible.

Gateway to KCBS programs. Backyard, Steak, Seafood, Kosher. What can we do to drive membership? 

Cook team info like judge scorecard on KCBS. Stop providing contest information to non-member cook teams. There are approx. 4800 non kcbs cook teams competing. 

How to videos. KCBS is looking at a redesign of our website and some items will now be behind the login. Videos are a great tool for potential membership. Show value of membership to backyard cook “best in the hood”. Incorporate food safety into information via videos and suggest for CBJ classes.

International involvement to keep them in the KCBS loop.

Increase Rep compensation for new KCBS cook teams. Currently $5 but not publicized/promoted heavily.

KCBS Block parties at the new World Headquarters


Membership committee met on March 7, 2017 at 7pm 


2017 Membership Committee Discussion


Continue with KCBS Ambassador Program - expand to other areas. Donna will continue to promote the Ambassador program in California. Mike P will forward out the Ambassador program to the committee. We will try to expand in other state/regional associations like Rocky Mountain and Minnesota. Most probleming issue is staffing of ambassadors at events.


Reset the auto renewal option online to being checked where a member must “opt out”. Mike P is told that we cannot do this with Paypal, committee members are saying it can be done. Mike P will check with MMA about this to try to make sure this is happening for auto renewing of membership. Is this a Paypal issue or KCBS?  Matt F brought up using a mobile app to renew membership in addition to also paying for contests and have KCBS serve as processor of these payments for a fee. Mike P will forward on to the Tech committee and others that might be discussing mobile app. Mark and Jennifer brought up two companies that can offer auto renewal options. 


Discuss other types of membership. Business Membership, Restaurant membership - currently KCBS members can list their restaurant on kcbs.us. Discuss highlighting restaurants that are KCBS members. What is the value to a restaurant to be a business member of KCBS. NBBQA already offers this. Rocky Mountain offers business memberships currently. KCBS already offers members to list their restaurant on our website in the open area http://www.kcbs.us/restaurants.php . KCBS could offer special highlighting of the restaurant on the website - offer monthly advertising in the Bullsheet, offer signage/stickers/certificate as a KCBS Business Member.


Survey for non-renewals. Membership numbers are published monthly along with non-renewals. We have been proactive about recouping past members. We need to determine just why they left if possible. Mark would like to work through data to assist in the “why” members do not renew. Mike P will work with the office to provide non-renewed member information to assist the process. Michael asks that we do not prolong the process with analyzing and working through data. No matter what the outcome, we should still consider a survey of past members and offer an incentive to reply to the survey. 


Cook team info like judge scorecard on KCBS. Stop providing contest information to non-member cook teams. There are approx. 4800 non kcbs cook teams competing. Couple members surprised that KCBS does not require membership to cook KCBS contests. In past KCBS has tried the carrot approach instead of the stick of requiring membership. Consideration must be made of the one cook teams at large events and hurting contests when KCBS still receives compensation in regards to teams from organizers. Part of the committee believes that providing the detail sheets at events is beneficial to membership and showing a non-member the benefits of KCBS. Comment was made that we are devaluing the brand of KCBS by giving the information to non-members. What do we consider to be included in our responsibility to the contest organizer? Is the detail sheet included or just the overall sheet? 


Gateway to KCBS programs. Backyard, Steak, Seafood, Kosher. What can we do to drive membership? Tabled at this time 


How to videos. KCBS is looking at a redesign of our website and some items will now be behind the login. Videos are a great tool for potential membership. Show value of membership to backyard cook “best in the hood” Tabled at this time


International involvement to keep them in the KCBS loop. Tabled at this time


Increase Rep compensation for new KCBS cook teams. Currently $5 but not publicized/promoted heavily. Tabled at this time


KCBS Block parties at the new World Headquarters Tabled at this time


Rules Committee:   Mike Richter

The rules committee for 2017 consists of the following members:  The Rules Committee will meet on the third Tuesday of each month.


Mike Richter - Chair

Dave Compton - 2nd Chair

Mike Wozniak - Cook

Barry Johnson - Cook

Mark Cassel - MCBJ

Larry Voth – Rep



Nominating Committee:  Arlie Bragg: 

 We are exploring Simply Voting to update the voting system.  We will have a mock vote soon.

Anyone have new ideas for questions for this year’s candidates let me know.  A proposal is being sent to us.  The pricing is very reasonable and affordable.  My hopes are to have it for Board approval soon.


Education/Communications Committee:   Michael McDearmann

ED/COMM met 3/1

Primary topic was the Bullsheet and how to transition over and out of its current state. Gathering some technical info through Mike Hays from MMA before making a proposal.

Committee liked and suggests the board consider icons on the event section of the website. Three icons would be
#Judges Needed
#Team Sign-ups Open
#Team Sign-ups Closed

To aid organizers and members find each other easier.

Education side, IRS has advisors to ask permission instead of forgiveness. Also, McDearman is checking with a professional fundraiser who ran a foundation like our situation to see if he would share his knowledge.


Strategic Planning Committee:  Joe Otto

The Strategic Planning Committee will meet the first and third Mondays of each month.  The 2016 approved version of the committee description follows:


STRATEGIC PLANNING:  Shall be responsible for, but not limited to, developing and executing short and long range plans for KCBS.  Reviews past initiatives and proposes recommendations for revisions as necessary to ensure KCBS growth and sustainability; addresses other strategic issues that may arise related to all aspects of the KCBS mission.


Request description be approved for 2017.


Request Strategic Planning assignment/priority review of KCBS Wall of Champions.  Which committee and/or committees are assigned this project and what is the priority? 


The Wall of Champions has been assigned to the Marketing Committee.  We need to market the availability and awareness of it. 


Philanthropy Report-Dave Compton

Our Committee right now consists of:


Dave Compton, Chair

Joe Otto, second Chair 

Nancy Goldsmith 

Carolyn Wells, Executive Director 

Raye Keyes

Dave Edyburn 

Randy Bigler

Mike Hays, President


We are looking for one more member so that we don't have an even number.


As of Friday we had 8 applications for the KCBS Scholarships, which is one more that at the same point last year.  Last year we had 70-some applications; this year might top that number.  So far we haven't received any applications for the Challenge Grants but that also is in line with last year.


I also may be making two motions after Executive Session.  One is a proposed budget for Philanthropy for this year and one concerning a Charitable Grant from last year.


I ask that the Board accept this report,

Dave Compton 


Old Business


New Business:


Phillip Brazier:  Seating of Judges 

Arlie Bragg moved and Randall Bowman seconded that the 72 hour rule be waived to discuss the Seating of Judges.  Motion passed.

Phillip Brazier moved and Dennis Polson seconded that Advisory 5.09 be changed to read as follows.

Question:  Is there a specific method that must be used when seating judges at a contest?

Answer: Yes, there are two (2) methods and one or the other must be used; the shuffle or using pre-contest assignments by experience. Both methods help us achieve our primary goal of evenly distributing the judges at each table by EXPERIENCE. 

The shuffle is used by having all judges stand either outside or to one side of the judging area.  Then, they are seated one at a time in table sequence based on EXPERIENCE.  This can begin with newer judges or with Master Judges, either way.

The pre-contest assignment seating can be done by an Organizer, Judge Coordinator, or the Rep any time prior to the contest with adjustments being made, if needed, at the actual seating.

Please remember, that no matter which of these two method is used, no spouses or significant others can be seated at the same table.  Also, try to keep an even distribution of males and females at each table.

Motion Passed.






Rules Committee:  Mike Richter

Mike Richter moved and Philip Brazier seconded that we accept the steak rules that were discussed during the February board meeting by the Rules Committee.  Motion passed.


•              Scoring:  The standard KCBS weighted scoring system will be used for Appearance, Taste and Tenderness/Texture:         

Appearance:                         .5600  (14.00% of total score)

Taste:                                      2.2972  (57.43% of total score)

Tenderness/Texture:           1.1428  (28.57% of total score)

•              Cooking teams may use the heat source of their choice.  No open pits or holes are permitted, except at the election of the contest organizer. Fires shall not be built on the ground. 

•              Contest will provide or designate the type and size of the steaks Generally Beef rib eye or Kansas City Strip steaks.  Contest may name the steaks that the contestants when they provide their own steak.  Teams are to provide ice chests for steak storage; and keep steaks at 40º degrees F or lower, and cooked holding temperature at 140º degrees F, or higher.

•              Steaks must be cooked to a temperature of 135°F to 145°F.

•              Generally speaking no other beef (steak) is to be present if the contest provides the steaks.  If any other beef is found, your team will be disqualified from the steak judging.

•              All steaks are to be handled in a sanitary manner.  Plastic or latex gloves are to be used in handling the steaks at all times.

•              Grills will be inspected for cleanliness before cooking.  Unclean grills will be rejected.

•              If a seasoning is provided by an organizer or sponsor, it must be used.  Otherwise, the cooking teams have the freedom to provide their own seasonings and “secret ingredients.”

•              Cooking teams are responsible for providing tables and chairs they might need at their cooking area.

•              A fire extinguishing device appropriate for the fuel source utilized should be readily available to each cooker.

•              Steaks may not be removed from your numbered cooking area.  Any violation of this will result in immediate team disqualification from the competition.   

•              All steaks remain the property of the contest.  Teams are expected to account for all steaks issued, either by turning in a ticket stub or a cooked steak.  We realize a steak is occasionally lost in the cooking process.  We understand this and make allowances where necessary.

•              Garnish is open and optional.

•              Each contestant must submit at least six (6) portions of the steak in an approved container. If there is not enough meat for each judge to sample, the shorted judge(s) will score a one (1) on all criteria, and the judges having samples will change the Appearance score to one (1) as a penalty.

•              Team turn-in times will be assigned before the competition and are not flexible and may not be changed.

            Teams may turn-in at their designated time only.

            Teams are responsible for delivering their own plates to the judges’ tent.

            Furnished Clamshells should only be turned-in to the designated contest officials at the turn-in  


•              If the contest furnishes the steaks they should me marked using a Metal Hog Ring or some other marking device that cannot be changed.

•              All entries must be prepared on-site.



Closed Session Agenda:

Dave Compton:

1.  Philanthropy Proposed Budget

2.  Charitable Grant


Randall Bowman moved and Dave Compton seconded that the Board go into closed session at 8:20 CST.


After Closed Session:

Mike Richter moved and Wayne Lohman seconded that we move into open session at 9:04 PM CST.

Dave Compton moved and Mike Richter seconded that the meeting be adjourned at 9:05 PM CST.

Next Board of Directors Meeting is scheduled for April 12, 2017 at 7 PM CST.

Our Best of the Best 700 180 100+