FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
FACT: 56% of Americans report having a smartphone, 77% of KCBS members do    
FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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April Board Meeting Approved Minutes

May 12, 2017



Kansas City Barbeque Society

Board of Directors’ Quick Notes

April 12, 2017


Roll Call: 

Mike Peters,  Dennis Polson,  Mike Hays, Mike Richter, Sandy Fulton, Wayne Lohman, Dave Compton,  Arlie Bragg, Randall Bowman,  Michael McDearman, Phillip Brazier

Not Present:    Joe Otto

KCBS Office:  Carolyn Wells, Kim Collier, Karrin Murphy

MMA:  Mike McCloud absent.  Stephanie Clark filling in for Mike McCloud 

Call In:  Michael Kalney,  Member #11004  Mr. Kalney shared the history of his event and reviewed his feelings with the conflicting scheduling of the nation’s largest BBQ Competition “The American Royal” within 30 miles of our own competition “Western Sizzler’s Smokin’ Along the Rails” on  2017 Labor Day weekend.  As the Weston Sizzler’s organizer, I believe the proximity of the Royal to ours will negatively impact our ability to attract teams and judges.

The KCBS Board had approved our competition for September 2nd and 3rd in February.  The Board has yet to approve the change in the Royal’s date.

Mike Hays thanked him for his call and assured him the Board would discuss and get back to him in a timely manner

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of Last Meeting

Sandy Fulton:  I move to accept minutes of the March 8, 2017 meeting.  Wayne Lohman second.  Motion passed.

Financial Statements

The financial statements for KCBS for the month of March 2017 were sent via email to the Board.

The Committee moves that they be approved as presented and entered into the permanent record of the Kansas City BBQ Society.  Dave Compton second.  Motion carried 

Respectfully Submitted,

Randall Bowman, Treasurer

Chair Finance Committee

Presidents Report:  

Very pleased with Committee meetings I have been involved with.  Committees are doing an excellent job.  Very pleased with new members who have brought in new ideas to the Board.   Commend all Chairs and committees with the work they are doing. We have much to accomplish this year and we seem to be going in the right direction.

Sanctioning Report-Kim Collier






Starr's Primal Cook-Off (BACKYARD ONLY)




Carlinville, IL

Rim County BBQ Classic and Testicle Festival




Payson, AZ

*Shotgun Fred BBQ Showdown




Huntsville, TX

National Pro BBQ Tour Championship




Bentonville, AR

Oklahoma Barbeque Championship




Oklahoma City, OK

*Kansas Star BBQ Shoot Out Day 1




Mulvane, KS

*Kansas Star BBQ Shootout Day 2




Mulvane, KS

Smoke on the Shrine Lake & Bluegrass Festival (PALMETTO BBQ SERIES)




Summerville, SC

*Unruly Country Brew N' Que Festival




Sonora, CA

* Roarin Lions Smokin BBQ




Statham, GA

Q'n With Kia-Kia-Kia




Ogden, UT

*Dadfest Barbeque Cook-Off (BACKYARD ONLY)




Kansas City, MO

Wild West BBQ Shoot Out




West Wendover, NV

*Smokin' Blues & BBQ Festival




Duncanville, TX

*Beresford Wheels 'n Squeals




Beresford, SD

Smoke on the Diamond (BACKYARD ONLY)




Brookwood, AL

Italian Hardcore Barbcue




Anzola dell'Emilia, Italy,

Beltway BBQ Showdown




Upper Marlboro, MD

*Grillin'@Gator Grounds




Bunkie, LA

Red White Blue and Que Presented by Lucas Oil Speedway




Wheatland, MO

*Fire on the Mountain




Leburn, KY

Adath Israel Kosher BBQ Contestant and Festival (COMPETITOR'S SERIES)





Springbreak BBQ Contest




Lommel Belgium ,

Old Town Barbecue Throwdown




Kissimmee, FL





Sacramento, CA

Grill For Good (BACKYARD ONLY)




Kent, OH

Smoking in the Woods




Kingdom City, MO

Omaha Steaks Nebraska BBQ Championship Day -1




Omaha, NE

Omaha Steaks Nebraska BBQ Championship Day -2




Omaha, NE

*Hott Butts BBQ Contest




Boonville, MO

*Barbeque on the Hill (COMPETITOR'S SERIES)




Blue Island, IL

*Devon Grube Memorial BBQ Classic




Virginia Beach, VA

Keystone Classic BBQ




Harrisburg, PA

*Tallya BBQ Fesztival









Birmingham, AL

Downtown BBQ Showdown(BACKYARD ONLY)




Meridian, MS

Best Dam BBQ




Boulder City, NV

2017 Leadville BBQ and Brew Fest




Leadville, CO

*Vine Street BBQ Competition (BACKYARD ONLY)




Park Ridge , IL

*EUregio Barbeque Festival





*Slovenia BBQ Open





*BBQ Throw Down (Formally known as the Pork in the Park)




Wyandotte, MI

The National BBQ Cup(DAY 2)




Nashville, TN

Buskers, Brews & BBQ




Aurora, CO

Assumption Fest Smokin Hot BBQ 2nd Annual




Assumption, IL

*Keepers of the Fire BBQ Contest




Mayetta, KS

*Big Blue Barbecue




Shelbyville, IN

*Redwood Coast Grills Gone Wild




Crescent City, CA

Big Brother Big Sister Riverfest




 Decatur, AL

*Smokin on the Rez BBQ and Music Festival (DAY2)




Ridgeland, MS

*Smoke in the Valley




Pikeville, TN

*Ohio Smoked Meat & BBQ Festival




Nelsonville, OH

Best of the Midwest BBQ Cook-off




Union Grove, WI


March 9, 2017 – 7 PM EST

MEMBERS:  Eddie Smith, Mickey Williams, Ron Templeton, Charlie Barrineau, Debbie Yopp, Graham Wilson, Robert Stouffer, Randy Bigler – Co-Chair,  Kim Collier, Karrin Murphy, Carolyn Wells, Executive Director, Mike Hays, President

After an introduction of new members to the Committee we reviewed the accomplishments of last year’s committee and projects that still needed to be worked on.

The Organizers Facebook has been very successful and very helpful to Organizers.  Sandy let the Committee know even those that are not Organizers and on the Committee will have access to it.  Sandy has given Karrin the names of this year’s Sanctioning Committee so you will have access to it.  Please visit the page and you familiarize yourself with the questions they are asking and the topics they are sharing.

Sandy informed the Committee that the Board of Directors have instructed the Sanctioning Committee to be the first to review and contests that Kim is having difficulty with, (usually a conflicting date issue) to first have Kim bring it to the Sanctioning Committee to try to resolve and then the Sanctioning Committee will give their recommendation to the Board for a vote.  This will begin immediately.

Sandy asked the members to review last year’s goals and at the next meeting she would like the committee to be prepared to list the goals for this year.

Randy Bigler reported that the Kosher Contests are coming along nicely.  There will be a Kosher Judges Class in June and that the Rabbi is working with Randy on the Organizers Guide for the Kosher Contests.  He also reported that there is an interest in Jerusalem to have a Kosher Contest.  Randy will notify Wayne Lohman, who handles our International contests.

The question of whether KCBS is set up to handle Team of the Year points for the Backyard Competition.  Mike Hayes said he would follow up on this and report back to the Committee at next month’s meeting.  We do not know if Backyard Points are being recorded.  Because we are early in the year there would not be a problem bringing that up to date.

Debbie Yopp shared with the committee that she has a designated BBQ Ambassador (Pro Team) that she uses at her competitions as the Point of Contact for new teams and Backyard Teams.  She will inform all the teams how to contact the Ambassador.  She says it has helped so much with all the questions and help that the new teams have.  She will share this on the Organizer Facebook Page.

Also to be posted on the Organizers Facebook Page is the request from the Rep Committee that Organizers send the team and judges list to their Rep on the Wednesday before their competition.

The topic of how to help the Kids Q competitions increase was brought up.  Karrin reported that the number of contests is growing every year.  Karrin would like the Organizers to send her the Kids Q winners so they can be posted.  Mike Hayes will bring this subject to Mike McDearman, who chairs the Education Committee.

Members shared some of their thoughts in ways to help Organizers:

1.  Have your event website set up that the cooks can pay on line

2.   Cooks seem to prefer a hot breakfast on Saturday morning in lieu of the goody         


3.  Hot Dogs and hamburgers available to the cooks on set up day

4.  Have a Notebook prepared to give to cooks with information about the town,   points of interest, eating    establishments, etc.

5.  Make sure you contact all your cooks and judges prior to the comp and make 

      them feel they are part of the community.

6.  When preparing the booklet for the competitors and judges use this as a sponsorship tool.  Businesses can buy space in the booklet.

7.  Always looking for ways to bond cooks and judges.

8.  Encourage more Practice Cooks.

The video to assist with new contests was discussed.  This was a project we worked on last year.  A scholarship to be awarded to the winner of the video.  KCBS Board of  Directors to decide on amount. 

****After meeting Charlie Barrineau sent a link to a video that he has done for his contests that with just some editing might work for us.  This would eliminate starting from scratch.  The video was forward to all the members to review.  We will discuss at the April meeting.  Thanks to Charlie for this could save us a considerable amount of time and money. 

Meeting adjourned. 


KCBS/MMA Marketing Report

April 2017


(Stats through 3/1/17 - 3/31/17)

Web - YOY Comparison

  • Total page views for March: 412,739 (+.3%)
  • Total Unique Users for March: 38,818 (-5.6%)
  • Time per Visit:  4:22 (- 10 seconds)
  • Advertising sold for March: $940
  • Scorecard Page Hits - See report
  • Ongoing website updates
  • New website design
  • Reported mobile site insights and solutions 

National Pro BBQ Tour

  • ● 6 tour stops completed
  • ● Next stops are Salt Lake City, UT; Fort Collins, CO; and Las Vegas, NV

○ First regional championship in Las Vegas on April 22

  • ● Updating social media approach with live stream and sponsor tags

Great American Cookout Tour

  • We Are Austin - CBS Austin, TX segment
  • Second Stop - Springfield, MO 4/21-4/22
  • Streamlining social media accounts 

PR & Social Media - YOY Comparison

KCBS: (March)

  • Twitter Impressions: 74,133 (+200%)
  • Twitter Followers: 13,434 (+22.65%)
  • Facebook Page Likes: 49,500 (+21.8%)
  • Facebook Impressions: 652,013 (+55%)


  • 1.5M social impressions in 3 months
  • 194M+ YTD Reach through traditional media & site
  • YTD Social Impressions have increased 75% compared to 2016's first 3 months


  • Total:  $402.76

○        50% to KCBS $201.38

○        50% to MMA $201.38 



  • Marketing program/sweepstakes with Tailgater Magazine
  • International sales sheet
  • Steak sponsorship delayed
  • New International Seal of Approval for Italy pork company
    • Preparing Membership Survey for May

Marketing Committee:  Randall Bowman, Chair

We met via email in an ongoing effort to maximize time and efforts.
We have submitted all Hertz discount details to have added to KCBS.us
We are designing a one page flyer highlighting the KCBS membership demographic to begin efforts in recruiting other national and regional companies to participate in our membership “perks” program.

We are in the final stages of completing our IHG perk roll out, that will include various %’s off in different regions and states at all Holiday Inn properties

We are also working on an eblast to send to all members to begin a marketing push for our Wall of Flames program.

Randall Bowman
Marketing Committee Chairman 


International Board of Managers Report- Wayne Lohman

2017 April International Board of Managers Report

If the KCBS IOTeam had to use one word to describe our first Costa Rica certified CBJ class and sanctioned contest, it would be “perfect”.  Our two organizers, one of which is the Weber Distributor for the Country, had 34 students in cooking/judging class and 18 teams in the first sanctioned contest the following weekend.  Our organizer will open a Weber Teaching Academy later this year and KCBS will be working with the Academy as we have done in Italy, England and Norway.  Because of our first contest in Central America we have class and contests discussions with Panama, Brazil and Peru which has the largest food festival in Latin American.

The International Board of Managers is pleased to report that we have contracted for our first International Seal of Approval with JUBATTI, S.r.l., an Italian meat company.      JUBATTI, was established in Guardiagrele, Italy in 1945 and today is well known for its quality of meat throughout the country.

JUBATTI will market five SOA meat products through Metro AG Cash and Carry stores.  Metro AG operates 300+ stores in 31 countries worldwide.  JUBATTI has also agreed to advertise KCBS through their new Weber Teaching Academy website and company sponsored KCBS sanctioned contests in Italy in 2017-18.

I would like to publicity thank Mike McCloud for being flexible in assisting us in securing this arrangement as we know it affected his income from this agreement.

Our second on going major project that the IOTeam is working on is the feeding of US Military Troops in Ramstein, Stuttgart and Spangehalem Military Bases on Germany.  This request came from a Military BBQ Team member, based at Mac Dill Air Force Base in Tampa, FL who competes in our Lakeland, FL contests.

This program is being discussed on an annual basis with volunteers from KCBS and local country base personnel to feed several thousand troops at each location.  Ole Hickory Smokers and Honda have agreed to provide the equipment and Mike McCloud is working on the food donations with Sam’s Clubs.  We will be working with the USO in the transportation of equipment and supplies to Germany.

Since our last Board Report we have scheduled both cooking/judging classes in Brazil and Barbados for 2017


KCBS CBJ Committee Minutes

Date: March 27, 2017         7 pm CDT 

Members Present: Dennis Polson, Chair; Phillip Brazier, Co-Chair; Linda Polson, Ralph Williams, Marge Plummer, Maxine Kilgore, Jon Amidei, Frank Gonzales, Mike Peters, Carl Parrish, John Scharffbilig, Carolyn Wells, KCBS Executive Director; and Mike Hays, KCBS President.

Chairman, Dennis Polson, opened the meeting and reported that the BOD had approved the Judge Seating proposal with 2 seating methods: the “Shuffle” and pre-seating by Judge Coordinator, Organizer or Reps.

Dennis reported that Marge is continuing work on the Master CBJ test. 

Dennis presented a situation about a Judge applying to judge at a contest, whose membership is current, but hasn't judged in 5 years. Following discussion, the committee requested that the Tech Committee look into the feasibility of making a refresher video on You Tube, which would be accessed on the Membership log-in of KCBS website. Mike Peters and the Tech committee will work on it and report back. 

The need for re-certification of Judges was discussed. Following discussion, it was decided that the Rep committee will compile information for discussion.

Dennis explained that the committee was given the task by BOD to define average on the score card. Following extensive discussion, Dennis asks the committee to give it more thought and be prepared for continued discussion at the next meeting.

Judge’s Personal Liquid Containers.

I move that during the judging a Judge and/or Table Captain may not have their personal liquid drinking containers at the judging table.  A Judge and or Table Captain will use the water bottles provided by the contest Organizer.  Mike Richter second.  Motion carried.

Dennis Polson

Reason:  The Reps do not know what is in those personal drinking containers.  It could be flavored water, vodka, or anything else that might look like water.  A Rep can ask but without tasting each of these containers, we take the Judges word.

Argument against is this saves plastic water bottles going in to the trash.

I am not saying there is or have been a problem, but this is a way of avoiding potential problems in the future.

If approved it will be added to the Power Point for CBJ classes and Table Captain classes.

No other concerns were expressed.

Meeting adjourned at 8 pm. Next meeting will be April 24th at 7 pm CDT.  

Submitted by: Linda Polson, Recording Secretary


Rep Committee – Philip Brazier, Chairman

The Rep Committee meeting was held 3/28/17

The meeting began with the members being asked for any comments from judges or cooks in regards to the implementation of the new judge seating advisory.  Most comments received were very positive and these came from both groups.

There was much discussion about judges who, when seated, have 12 to 15 contests, but when looking at their book when being signed, all have been the same contest.   So, it has taken 12 to 15 years to get this far.  This, basically, makes them a newbie.  Thus, the need for them to be made aware of any changes that may have occurred during the year past. 

There was discussion about a possible “youtube “ type program set up on the website for ANYONE to use as a refresher.  Will be passed on to the Tech Committee for study.  This could be utilized in many capacities.

A question had arisen as to how many entries should go to a table for judging.  Even though six (6) entries per table are ideal, an exact number would not be plausible, so a range from a minimum or 4 to a maximum of 7 was agreed upon, with an avenue for exceptions.  An advisory will be written to submit to the board in this regards.

The Committee was informed that the Emergency Rep List had been updated and shared with all reps.

The Rep Facebook page continues to be active and useful.

Did not include in our minutes that we discussed the possibility of adding new reps in the Northeast, West and the Southwest.  I have sent something out to the current reps for recommendations. I  have received four as of now. There is talk that some of the Reps are cutting back on the number of contests they are currently doing. We want to be prepared when this does happen.

I make a motion that we accept Advisory 3.15 as written.  Dennis Polson second.  Motion carried.

I make a motion to approve Advisory 3.32.  Dennis Polson second.  Motion carried.

BUILDING COMMITTEE:  Arlie Bragg, Chair 


The downstairs of the building has been leased out on a 5-year term with renewal including 8 parking spaces. This is a co-packer of sauce and rubs.  They should be moving in shortly.  Thanks to the committee for seeing this through. Carolyn reported that the Contract is not signed as of today, they do have the lease and am sure their lawyer is looking over it.  Things look like they are good to go.

I believe Mr. Bacon has had a client interested in part of the upstairs (7000sq).  Hope to have more on that by the meeting!

Tech Committee-  Mike Peters – Chair

Technology Committee Report April 2017


Committee met on March 15, 2017

The KCBS board met in February for their planning meeting and set goals for each committee. While we are certainly not limited by those, we are tasked to review and provide input.

1. Keep KCBScore updated. 12.6.1 is currently in place and utilized,12.6.3  has been tested and is ready for implementation (corrections for Windows 10 issues - zoom/print, etc), 12.6.5  is being tested and should be ready soon.

KCBScore is now at version 12.6.7 which allows reps to set up ancillary categories at home. Also allows champion reports to be generated and fixes windows 10 zoom issue.

Quoted $1,400 for expanding margins in the PDF version. Committee decided against. 

1a. Adjust the KCBScore system to allow up to a 10 digit member number. I have been told that currently it is limited to 6 digits. KCBS is getting close to member #100,000 if we are not already there. Since KCBS cook teams are tracked for TOY using their membership number, this will have to be adjusted. Reason #2 is that the Membership committee is trying to determine the true number of non-KCBS cook teams that compete. KCBS is tracking member and non-member teams at contests and approx. 25% of the teams are not KCBS members. Once the system is set for 10 digits, KCBS will ask contest reps to input the member number or non-member phone number for tracking purposes.

Discussed expanding the field but decided a better option would be to add 3 new fields. 1. Y or N for Member, 2. 15 digit field for phone number. 3. Country code for contest. Quote request sent.

2. Members only for results. I see this as a couple of items - contest results behind the KCBS member login on the website, members only get full scoresheets at contests. For discussion.

3. Copy of Cook team detail sheet online like the judges scorecard.

For items 2 & 3, if we do, we should phase this in. Will add cook team detail sheet to list for quote from MMA.

4. Automatic email survey for CBJ class attendees. Membership committee has on their list a survey for past members who have not renewed.

Could offer an online survey monkey with an incentive to respond.

5. Relational database

Will review what has been done in the past and document employee SOP. What could streamline the processes?

6. KCBS Mobile App. MMA is looking into this currently 

7. Investigate data solutions to seating judges.

Would this open KCBS up to liability?


 BANQUET MEETING- Sandy Fulton-Chair

March 28, 2017

Committee Members:

Barbara Richter, Co-Chair

Rich and Bunny Tuttle

Chris Peters

Randy Bigler

Carol Bigler

Bill Capstack

Karrin Murphy

Kim Collier

Raye Keyes

Mike Hayes, President

Carolyn Wells, Executive Director


The Banquet will be held at the Argosy Hotel and Casino in Kansas City on January 12 & 13, 2018.  Our Banquet Meetings will be on the Fourth Tuesday at 11 EST.  Barbara Richter has received the necessary hotel banquet layout to review for room assignments and vendors and Banquet.  When sessions are confirmed she will assign space.

The Committee again reviewed the critique from this past January’s meeting.  Some of the suggestions we will follow up on.

The Committee felt that the President’s Welcome although important has not been well attended.  Along with that the Guest Speaker on Friday also has not been well attended.  They felt the reason for this could possibly be because it has been scheduled too early in the morning. This could also be a factor in next years because we are meeting in a Casino Hotel.  They felt we should not have a Guest Speaker and the President’s address should be at the Banquet where we know we will have great attendance.  They also feel that we should not have a Guest Speaker because we do not have the time to a lot to speaker at the Banquet.  The Banquet Schedule is quite full as is.

It was suggested that we do hold a “Social Meeting” where attendees can ask questions of the Board.  Perhaps we could notify the members through Facebook that we are going to have a Question and Answer Session and they may write in any questions they may have.  There would be a time frame that the questions would be accepted, preferably no questions from the floor. This is still in the planning stage, has not been decided on.

The Friday night party has been very successful the last two years.  The committee is suggesting that we continue with it and have a cash bar, DJ and dance floor.  Rais will secure a DJ and Barbara will decide on the room it will be in.

Because we are in Kansas City we would like to have the attendees visit the new KCBS Headquarters.   Many will not have cars so it was suggested that we bring them to the headquarters via a bus.  Kim informed all that there is a local bus company that does tours of the breweries and possible we can contract with them to do these tours and included the KCBS Offices.  She is going to contact the bus company to see if they would be willing to do this and the cost.  Possibly they could do a Beer and BBQ Series.

Meal selection will be scheduled for the fall. The KCBS office staff will arrange and do the taste testing in the Fall.  Also we would like to continue to have exhibitors.  Barbara will study the layout and get back to us at the next meeting.

Randall has offered to help with items for the Goody Bags along with Chris Peters.  We will need 300.

The week of our Banquet is Restaurant Week in Kansas City.  Kim will work with Restaurant Association to have copies of the Restaurants in Kansas City that will be participating in Restaurant Week.  Copies of this will be put in the Welcome Packets along with Visit KC brochure.

At the next meeting the Banquet Committee will discuss the location and format for the 2019 Banquet.  Recommendations will be made to the Board in the next couple of months.

Very early in the planning stage but great contributions from the Committee members.

Meeting adjourned.

Membership Committee – Mike Peters, Chair

Active Members  21023

New Members  516

New from CBJ Class 274

Renewed Members 1400

Non Renewed 998

New from Website 221

Total Lifetime Members 1280

International Members 1339

Countries Represented 31

Membership Committee met on April 4.

Ambassador Program - Bobbi - RMBBQ has some more questions. Email issues but will see if there is interest with volunteers. Since signatures can be given in CBJ book, that should help. Ambassador program will always take a back seat to needing CBJ’s to judge a contest. 

Reset the auto renewal option online to being checked where a member must “opt out”. Mike P is told that we cannot do this with Paypal, committee members are saying it can be done. Mike P will check with MMA about this to try to make sure this is happening for auto renewing of membership. Is this a Paypal issue or KCBS?  Checking again with MMA. Per MMA, while a member can check auto renew on the membership form, they must check the auto renewal on the Paypal site. It would be best if this could happen automatically on the original document. Mike P will check with others who might understand the payment options better. One benefit of increasing membership cost is there have been more lifetime memberships.

Discuss other types of membership. Business Membership, Restaurant membership - currently KCBS members can list their restaurant on kcbs.us. Discuss highlighting restaurants that are KCBS members. What is the value to a restaurant to be a business member of KCBS. NBBQA already offers this. Rocky Mountain offers business memberships currently. KCBS already offers members to list their restaurant on our website in the open area http://www.kcbs.us/restaurants.php . KCBS could offer special highlighting of the restaurant on the website - offer monthly advertising in the Bullsheet, offer signage/stickers/certificate as a KCBS. Let’s put a focus on this to see what we can come up with. I think there are some options to increase revenue. Bobbi will take the lead on this discussion. What will best affect a restaurant/business ROI? Yelp ratings? Ways for members to promote KCBS Approved!? Tie into Social media? Famous Dave’s is looking at a way for KCBS CBJ’s to “rate” BBQ. Maybe work this up for all KCBS member restaurants that participate. 

Survey for non-renewals. Membership numbers are published monthly along with non-renewals. We have been proactive about recouping past members. We need to determine just why they left if possible. Mark would like to work through data to assist in the “why” members do not renew. Mike P will work with the office to provide non-renewed member information to assist the process. Michael asks that we do not prolong the process with analyzing and working through data. No matter what the outcome, we should still consider a survey of past members and offer an incentive to reply to the survey.  Mark, the information gathered will cross over a couple of committees. I have reached out to MMA for the information prior to the meeting. It was asked why we have to get MMA involved with KCBS data. KCBS does not currently have an IT on staff and MMA handles the data that comes in from KCBScore to merge with TOY data, etc. Another issue was brought up concerning correct emails on file. Are we missing out on renewals due to members not knowing? Per Carolyn, we send out 60 day, 30 day, present day electronic notices and then paper notice for members who have opted out of electronic renewals. 

Gateway to KCBS programs. Backyard, Steak, Seafood, Kosher. What can we do to drive membership? Tabled at this time   Board is looking at a different option for ancillary contests. More to come. 

Cook team info like judge scorecard on KCBS. Stop providing contest information to non-member cook teams. There are approx. 4800 non kcbs cook teams competing. Couple members surprised that KCBS does not require membership to cook KCBS contests. In past KCBS has tried the carrot approach instead of the stick of requiring membership. Consideration must be made of the one cook teams at large events and hurting contests when KCBS still receives compensation in regards to teams from organizers. Part of the committee believes that providing the detail sheets at events is beneficial to membership and showing a non-member the benefits of KCBS. Comment was made that we are devaluing the brand of KCBS by giving the information to non-members. What do we consider to be included in our responsibility to the contest organizer? Is the detail sheet included or just the overall sheet? In discussions with Technology committee, they would like it to be gradually introduced as to not upset membership.  

How to videos. KCBS is looking at a redesign of our website and some items will now be behind the login. Videos are a great tool for potential membership. Show value of membership to backyard cook “best in the hood”. Using YouTube for videos. Explained to have some free ones as teasers, then more behind member login. See about getting tip videos from pit masters. 

International involvement to keep them in the KCBS loop. Most International teams want to know how to better compete when they come to the states. Most International competitions involve culinary plating. What does BBQ mean to them? How can we share domestic BBQ techniques with our International membership? Highlight international teams on KCBS.us and youtube. Why are they cooking KCBS? What are some differences? Make US members more aware of International teams and differences. Maybe tie into sister city programs.

Increase Rep compensation for new KCBS cook teams. Currently $5 but not publicized/promoted heavily. Speaking with the reps on the committee, throwing money is not a motivating factor. Good Reps already encourage teams to join KCBS. Make sure that the KCBS member flyer is updated and contests are sending out to their teams prior to contests. 

KCBS Block parties at the new World Headquarters - April 23 KCBS is teaming with Boulevard for their overstock sale. Teams will be doing samples and a people’s choice. Boulevard is making a donation to the KCB



Rules Committee:   Mike Richter

The Rules Committee met March 21st and meets the third Tuesday of the month; the committee briefly discussed the goals for the year. The majority of the meeting was spent discussing baseline/average barbeque in an attempt to develop a description. The committee will continue this discussion. If members have suggestions on a definition they can email the committee at Rules@kcbs.us.  

Below is a list of goals the Board created for the committee. The steak rules were modified based on the February planning meeting discussion and approved during the March Board meeting.

  1. Steak Rules
  2. Define Average/Baseline Barbeque
  3. Clarify Pork Rule
  4. Taste/Judge What is in the Box
  5. Burger Rules
  6. Propane?
  7. Can you use “Priority Given” on Applications

Nominating Committee:  Arlie Bragg: 

We are in the process of setting up a mock vote with Simply Voting.  Also in the last few days it has been brought to our attention that it may be possible to also do the year end vote through the website.  There could be costs in setting up an interface to do that but would be a onetime cost.

Education/Communications Committee:   Michael McDearmann

The committee met Wednesday April 5th. 

The first item discussed was regarding moving the Bullsheet to a totally electronic format available on the website. This item was tabled for now until more information on the website is obtained. 

We also discussed the need to have more volunteers to edit the Bullsheet. Committee members are going to reach out to their circles of influence to try to identify a few volunteers to help. They are Candy Weaver, Debbie Gage and Ralph Williams have all volunteered to help Karrin. 

The bulk of the meeting was spent discussing the KCBS foundation and how to maximize the utilization of the foundation. The discussion centered on developing a business plan and goals for the Foundation, as well as a marketing piece to explain more about the foundation. We also talked about looking for experienced grant writers to identify and utilize sources of funding for the foundation. 

The next meeting is scheduled for May 3rd.  

Respectfully submitted,

Mike Hays for Michael McDearman 

Strategic Planning Committee:  Joe Otto

The Strategic Planning Committee met on April 2, 2017.  We reviewed our priorities and accomplishments from 2016 and reviewed our priorities for 2017.

No status updates for 2017 at this time.


Philanthropy Report-Dave Compton

This year we have 45 applications for our KCBS Scholarships program.  We were expecting quite a few more but part of the low response could be due to no ads in the BullSheet and no e-blasts this year.  We also only have one application for Challenge Grants so far, although that probably will change as we get closer to the deadline.

I ask that the Board accept this report. 

Old Business


New Business

Michael McDearman -Cul-de-sac Cookers Program.   The Board received a copy of the premises of the program and we are trying to handle a multitude of issues facing KCBS.  The Cul-De-Sac Cookers Series brings back elements of what KCBS started out being – a social get together to enjoy the creativity techniques and people along with recognizing success in the contest categories.    Mike Hays has requested that volunteers from some of our other Committees should be a part of the ADHOC Committee.  Michael will be contacting other Committee Chairs for these volunteers.

Mike Peters - Discussion of KCBS Data


Dave Compton moved and seconded by Phillip Brazier to go into Closed Session.  Motion carried.  8:52 PM CST.

Closed Session Agenda:

Philip Brazier: Contest Concern

Philip Brazier:  Rep Issue

Michael MCDearman:  Program Draft

Dennis Polson- Evaluate CBJ Instructors-Withdraw

Mike Richter

Mike Peters - Contract discussion

Arlie Bragg – Sanctioning Agreements

Phillip Brazier moved and Dave Compton seconded that we go into Open Session.  Motion carried.

After Closed Session:

Mike Hays:  With regard to the call in from Mike Kalney in the beginning of the Board of Director’s meeting, the Board has discussed the issue and feels that both contests can coexist.

Mike McDearman moved and Dennis Polson seconded that the meeting be adjourned.  Motion carried.

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