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Quick Notes

November 13, 2009

Quick Notes from the Board

Board of Director's Meeting

Wednesday, November 11, 2009

Merl Whitebook Secretary

 

Minutes             Merl Whitebook

Merl Whitebook made a motion to approve the minutes of the meeting of the Board and the Special meeting.

Vote:

10 yes, 0 no, 0 abstentions

 

Finance Committee        Mike Budai

Mike Budia made a motion to accept the financial statements

 

Vote:

8 yes, 0 no, 0 abstentions.

The financials were accepted as presented.

 

Sanctioning Committee Wayne Lohman

 

Don Harwell made a motion to approve all request for sanctioning and licensing.  The motion was seconded by Gene Goycochea.

DATE CHANGE REQUEST

1. Contest Name: Hudson Valley Ribfest

Original Date: 8/14-15/09 Change Date: 8/20-21/2010

Location: New Paltz, NY

2. Contest Name: 3rd Annual Smoke on the Prairie BBQ Contest

Original Date: 8/20-21/09 Change Date: 7/24-25/2010

Location: El Dorado, KS

3. Contest Name: Wild West Barbecue

Original Date: 5/8-9/2010 Change Date: 5/14-15/2010

Location: Lamar, CO

4. Contest Name: Chesapeake Jubilee BBQ Cook-Off

Original Date: 5/15-16/2010 Change Date: 5/21-22/2010

Location: Chesapeake, VA

5. Contest Name: Wheatstock Grill-Off: Peace, Love & BBQ

Original Date: 5/29-30/09 Change Date: 6/4-5/2010

Location: Abilene, KS

NEW CONTEST REQUEST

1. Contest Name: Weston Sizzlers Smoke Along the Rails (received 11/3/09)

Requested Date: 7/10-11/2010,

Location: Weston, MO

 

Vote:

10 yes, 0 no 0 abstentions

The motion to approve the above contest request passes.

 

Marketing Committee               Steve Ownby

 

The Great American BBQ Tour has been completed, with great success.  The last remaining element is the Tailgate Party, which will be held this weekend in Tulsa, Oklahoma.

 

MMA is working on the plans for the 2010 Tour.

September, online sales were  $1,215

Total October sales: $7,636

 

Merl Whitebook and Carol Whitebook left the meeting.

 

Tana Shupe made a motion that KCBS accept a sponsorship with portable, disposable charcoal product called EZ GRILL.  The motion was seconded by Ed Roith

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to accept the sponsorship was passed.

 

Merl Whitebook and Carol Whitebook returned to the meeting.

 

Nominating Committee Merl Whitebook

 

The candidates who accepted nomination are:

Candidate                     Team                                        City,State

 

Randy Bigler                 JC’s Pit Crew                           Huntsville, AL

John Kirby                   Backyard Burners                     Baltimore, MD

*Paul Kirk                    The Baron and his Pitmasters    Roeland Park, KS

*Mike Lake                 Rock River BBQ                      Shannon, Il

Barb Milroy                  Texas Rib Rangers                    Denton, TX

*Linda Mullane Pig Daddy’s BBQ                    Williamstown, NJ

Jim Stancil                    Bare Knuckles BBQ                 Oxford, GA

Jeff Stith                       Big Creek BBQ                        Pleasant Hill, MO

Candy Weaver             BBQR’S Delight                       Pine Bluff, AR

 

To vote you must be a member in good standing as of December 15, 2009 at 11:59 p.m.

 

Rep Committee            Carol Whitebook

 

Carol Whitebook made a motion to create a Rep Advisory as follows:

A Rep may ask a cook about their entry at awards or other times, but no Rep shall be permitted to reveal a description of the entry, box or its contests to any other party.

The motion was seconded by Merl Whitebook

 

Vote:

Ed Roith                       yes

Gene Goycochea          yes

Carol Whitebook          yes

Merl Whitebook           yes

Paul Kirk                      no

Mike Budai                  no

Linda Mullane               no

Tana Shupe                  no

Steve Ownby               no

Don Harwell                 no

 

Vote: 4 yes, 6 no, 0 abstentions

The motion for a Rep Advisory which would not allow a Contest Rep to reveal a description of a cook’s entry, box or contents, fails

 

 

New Ideas Committee              Merl Whitebook

 

Merl Whitebook made a motion to require a contest which reduced its prize money after sanctioning and advertising would be required to provide to KCBS a letter of credit or a certificate of deposit to guarantee all prize money for any sanctioning request in 2010.  The motion was seconded by Carol Whitebook

 

Vote:

10 yes, 0 no, 0 abstentions

The motion passes.

 

Merl Whitebook made a motion to adopt the following policy.

 

It is the policy of KCBS that an organizer must pay in full the higher of its advertised amount of cash prize money or the amount provided in its guaranteed prize letter held by KCBS. 

 

There are times when circumstances make it impossible to comply, such as the loss of a sponsor.  Therefore it is the policy of KCBS that any time prior to 90 days from the date of the contest, an organizer may apply to the Board of KCBS asking for a modification of the cash prize money, upon the following terms:

 

  1. The organizer must in writing, state the cause for the modification, and the Board must find good cause, such as loss of sponsor, in order to grant the request.
  2. That all registered teams must be notified in writing (usps) and by e-mail of the change and have an opportunity for a full refund, any time prior to 15 days before the contest date.
  3. That immediately upon approval by KCBS all applications, advertising and web sites of the contest, shall in a bold and conspicuous manner advertise the change and reduction in cash prize money.

 

It shall be the obligation of all Contest Reps to notify KCBS should they become aware of any violation of this or any other terms of the sanctioning agreement.  Violation of the sanctioning agreement may cause a revocation of sanctioning of a contest.

 

The motion was seconded by Paul Kirk

 

Steve Ownby made a motion to call for the vote.  Seconded by Paul Kirk

Vote:

9 yes, 1 no, 0 abstentions

 

Vote on the motion:

10 yes, 0 no, 0 abstentions.

The motion to adopt the policy passes.

 

Research and Development                   Linda Mullane

 

The TOY pole has been up and running for 3 weeks.  We have had 202 responses.  To participate in the survey and provide comments cooks should go the member’s only section of the KCBS web site.

 

Rules Committee                      Linda Mullane

 

There are 3 requests for discussion of rules of competition to be discussed at the rules meeting.  To bring up discussion regarding the KCBS rules of competition, send you ideas to Rules@kcbs.us.

 

Membership Committee            Gene Goycochea

 

Gene discussed further membership opportunities, including a discussion of offer lifetime membership to KCBS.

 

CBJ Committee                        Ed Roith           No Report

 

Education Committee                Paul Kirk          No Report

 

Technology Committee Don Harwell     No Report

 

Philanthropy Committee            Tana Shupe      No Report

 

Carol Whitebook made a motion for KCBS to make a payment to a contest to correct the incorrect payment of prize money by reason of Rep errors.  The motion was seconded by Steve Ownby

 

Vote:

10 yes, 0 no, 0 abstentions

The motion passes.

 

Carol Whitebook made a motion to require a Contest Rep to attend three additional trainings with approved experienced reps prior to continuing as a Contest Rep.  The motion was seconded by Paul Kirk.

 

Vote:

8 yes, 1 no, 1 abstention

 

Merl Whitebook made a motion to direct our Human Resources company instruction to oppose any unemployment claims from an employee whom recently resigned.  The motion was seconded by Don Harwell.

 

Vote:

Ed Roith                       yes

Gene Goycochea          yes

Carol Whitebook          yes

Merl Whitebook           yes

Paul Kirk                      no

Mike Budai                  no

Linda Mullane               yes

Tana Shupe                  no

Steve Ownby               no

Don Harwell                 yes

 

Vote:

6 yes, 4 no, 0 abstentions

The motion passes.

 

Paul Kirk made a motion to adjourn.  The motion was seconded by Steve Ownby.

The meeting was adjourned.

 

These are not the official minutes of the meeting. They are simply provided as an effort to give members a quick summary of the board meeting.

 

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