KCBS News FeedQuick Notes
November 13, 2009Quick Notes from the Board
Board of Director's Meeting
Wednesday, November 11, 2009
Merl Whitebook Secretary
Minutes Merl Whitebook
Merl Whitebook made a motion to approve the minutes of the meeting of the Board and the Special meeting.
Vote:
10 yes, 0 no, 0 abstentions
Finance Committee Mike Budai
Mike Budia made a motion to accept the financial statements
Vote:
8 yes, 0 no, 0 abstentions.
The financials were accepted as presented.
Sanctioning Committee Wayne Lohman
Don Harwell made a motion to approve all request for sanctioning and licensing. The motion was seconded by Gene Goycochea.
DATE CHANGE REQUEST
1. Contest Name: Hudson Valley Ribfest
Original Date: 8/14-15/09 Change Date: 8/20-21/2010
Location: New Paltz, NY
2. Contest Name: 3rd Annual Smoke on the Prairie BBQ Contest
Original Date: 8/20-21/09 Change Date: 7/24-25/2010
Location: El Dorado, KS
3. Contest Name: Wild West Barbecue
Original Date: 5/8-9/2010 Change Date: 5/14-15/2010
Location: Lamar, CO
4. Contest Name: Chesapeake Jubilee BBQ Cook-Off
Original Date: 5/15-16/2010 Change Date: 5/21-22/2010
Location: Chesapeake, VA
5. Contest Name: Wheatstock Grill-Off: Peace, Love & BBQ
Original Date: 5/29-30/09 Change Date: 6/4-5/2010
Location: Abilene, KS
NEW CONTEST REQUEST
1. Contest Name: Weston Sizzlers Smoke Along the Rails (received 11/3/09)
Requested Date: 7/10-11/2010,
Location: Weston, MO
Vote:
10 yes, 0 no 0 abstentions
The motion to approve the above contest request passes.
Marketing Committee Steve Ownby
The Great American BBQ Tour has been completed, with great success. The last remaining element is the Tailgate Party, which will be held this weekend in Tulsa, Oklahoma.
MMA is working on the plans for the 2010 Tour.
September, online sales were $1,215
Total October sales: $7,636
Merl Whitebook and Carol Whitebook left the meeting.
Tana Shupe made a motion that KCBS accept a sponsorship with portable, disposable charcoal product called EZ GRILL. The motion was seconded by Ed Roith
Vote:
8 yes, 0 no, 0 abstentions
The motion to accept the sponsorship was passed.
Merl Whitebook and Carol Whitebook returned to the meeting.
Nominating Committee Merl Whitebook
The candidates who accepted nomination are:
Candidate Team City,State
Randy Bigler JC’s Pit Crew Huntsville, AL
John Kirby Backyard Burners Baltimore, MD
*Paul Kirk The Baron and his Pitmasters Roeland Park, KS
*Mike Lake Rock River BBQ Shannon, Il
Barb Milroy Texas Rib Rangers Denton, TX
*Linda Mullane Pig Daddy’s BBQ Williamstown, NJ
Jim Stancil Bare Knuckles BBQ Oxford, GA
Jeff Stith Big Creek BBQ Pleasant Hill, MO
Candy Weaver BBQR’S Delight Pine Bluff, AR
To vote you must be a member in good standing as of December 15, 2009 at 11:59 p.m.
Rep Committee Carol Whitebook
Carol Whitebook made a motion to create a Rep Advisory as follows:
A Rep may ask a cook about their entry at awards or other times, but no Rep shall be permitted to reveal a description of the entry, box or its contests to any other party.
The motion was seconded by Merl Whitebook
Vote:
Ed Roith yes
Gene Goycochea yes
Carol Whitebook yes
Merl Whitebook yes
Paul Kirk no
Mike Budai no
Linda Mullane no
Tana Shupe no
Steve Ownby no
Don Harwell no
Vote: 4 yes, 6 no, 0 abstentions
The motion for a Rep Advisory which would not allow a Contest Rep to reveal a description of a cook’s entry, box or contents, fails
New Ideas Committee Merl Whitebook
Merl Whitebook made a motion to require a contest which reduced its prize money after sanctioning and advertising would be required to provide to KCBS a letter of credit or a certificate of deposit to guarantee all prize money for any sanctioning request in 2010. The motion was seconded by Carol Whitebook
Vote:
10 yes, 0 no, 0 abstentions
The motion passes.
Merl Whitebook made a motion to adopt the following policy.
It is the policy of KCBS that an organizer must pay in full the higher of its advertised amount of cash prize money or the amount provided in its guaranteed prize letter held by KCBS.
There are times when circumstances make it impossible to comply, such as the loss of a sponsor. Therefore it is the policy of KCBS that any time prior to 90 days from the date of the contest, an organizer may apply to the Board of KCBS asking for a modification of the cash prize money, upon the following terms:
- The organizer must in writing, state the cause for the modification, and the Board must find good cause, such as loss of sponsor, in order to grant the request.
- That all registered teams must be notified in writing (usps) and by e-mail of the change and have an opportunity for a full refund, any time prior to 15 days before the contest date.
- That immediately upon approval by KCBS all applications, advertising and web sites of the contest, shall in a bold and conspicuous manner advertise the change and reduction in cash prize money.
It shall be the obligation of all Contest Reps to notify KCBS should they become aware of any violation of this or any other terms of the sanctioning agreement. Violation of the sanctioning agreement may cause a revocation of sanctioning of a contest.
The motion was seconded by Paul Kirk
Steve Ownby made a motion to call for the vote. Seconded by Paul Kirk
Vote:
9 yes, 1 no, 0 abstentions
Vote on the motion:
10 yes, 0 no, 0 abstentions.
The motion to adopt the policy passes.
Research and Development Linda Mullane
The TOY pole has been up and running for 3 weeks. We have had 202 responses. To participate in the survey and provide comments cooks should go the member’s only section of the KCBS web site.
Rules Committee Linda Mullane
There are 3 requests for discussion of rules of competition to be discussed at the rules meeting. To bring up discussion regarding the KCBS rules of competition, send you ideas to Rules@kcbs.us.
Membership Committee Gene Goycochea
Gene discussed further membership opportunities, including a discussion of offer lifetime membership to KCBS.
CBJ Committee Ed Roith No Report
Education Committee Paul Kirk No Report
Technology Committee Don Harwell No Report
Philanthropy Committee Tana Shupe No Report
Carol Whitebook made a motion for KCBS to make a payment to a contest to correct the incorrect payment of prize money by reason of Rep errors. The motion was seconded by Steve Ownby
Vote:
10 yes, 0 no, 0 abstentions
The motion passes.
Carol Whitebook made a motion to require a Contest Rep to attend three additional trainings with approved experienced reps prior to continuing as a Contest Rep. The motion was seconded by Paul Kirk.
Vote:
8 yes, 1 no, 1 abstention
Merl Whitebook made a motion to direct our Human Resources company instruction to oppose any unemployment claims from an employee whom recently resigned. The motion was seconded by Don Harwell.
Vote:
Ed Roith yes
Gene Goycochea yes
Carol Whitebook yes
Merl Whitebook yes
Paul Kirk no
Mike Budai no
Linda Mullane yes
Tana Shupe no
Steve Ownby no
Don Harwell yes
Vote:
6 yes, 4 no, 0 abstentions
The motion passes.
Paul Kirk made a motion to adjourn. The motion was seconded by Steve Ownby.
The meeting was adjourned.
These are not the official minutes of the meeting. They are simply provided as an effort to give members a quick summary of the board meeting.
