KCBS Board of Directors Meeting Agenda for 7-14-10July 13, 2010
AGENDA FOR THE
MEETING OF THE BOARD OF DIRECTORS
KANSAS CITY BARBEQUE SOCIETY
JULY 14, 2010
KANSAS CITY, MO
Public Address (if any)
Minutes Merl Whitebook
Approval of the attached Minutes of June 9, 2010.
Accounting and Financial Committee Mike Budai
The finance committee recommends adopting the attached financial statements for June 2010.
The Finance Committee recommends implementing all six proposals in the "Bank Proposals.txt" document.
"It's A Smokin' Good Thang"
Blue Ridge BBQ & Music Festival
Brick Street BBQ
Delta Smoke BBQ Contest
Haleyville 9-1-1 BBQ Cookoff
Kansas Masters BBQ Championship and Summer Fling
O'Town BBQ Showdown
Ole Glory BBQ Challenge
Quen for Kids 2010
Raytown State Championship BBQ Cookoff
Rock 'n Ribfest 2010, NH State Championship
Royal Gorge Holy Smoke Bar-B-Que Showdown
The Desoto Shrine Club 2nd Annual BBQ Cook Off
Tonganoxie Days BBQ Contest
American Bass Anglers BBQ Tour
Brick City BBQ & Blues
Colorado Barbecue Challenge
Franklin Simpson Fair BBQ Contest
Hog Wild BBQ and Chrome Fest
Pender Q - 125
Sedalia Lions MO Blues, Cruise & BBQ Fest
Smokin' on the River
Smokin' on the Square BBQ Throwdown
State Center Rose Festival BBQ Championship
Auburn Hills Barbecue Cook-Off
Boston Hills BBQ Fest
Eldon's Rockin' BBQ
Great Lenexa BBQ Battle
Iowa State BBQ Championship
Oh, Mercy! BBQ Challenge: Grillin' & Goodwillin'
Pigs Can Fly BBQ Contest
Tennessee State Championship BBQ Cook-Off
Safeway Barbecue Battle XVIII
Crossroads BBQ Cook-Off
I Love Barbecue Festival
Northern Arizona Barbeque Festival
Smoke on the Water Daytona Pitmasters
Smokin' Hot BBQ & Fireworks
Squealin' on the Square
The Best Dam BBQ Cookoff
Way Out West BBQ Championship
Kiwanis Club of Durango's Smokin' 4th BBQ Shootout
20th Annual Illinois State BBQ Championship
2nd Annual Hay Capital BBQ Cook Off
3rd Annual Wellsville BBQ Cookoff
4th Annual Veteran Barbecue Cookoff State Championship
Atomic City Smoke-Off
Eagle Days Barbeque Cookoff
Johnson County Fair Bar-B-Q Cook Off
Loveland Loves Barbecue
New Jersey State Barbecue Championship
Porkin' in the Park
SC Festival of Discovery
Tulsa BBQ Challenge
Weston Sizzlers Smoke Along the Rails
CBJ Committee Ed Roith
The CBJ committee proposes that Table Captains at back yard contests receive the same credits and under the same rules as back yard judges:
Philanthropy Committee Tana Shupe No Report
Membership Committee Gene Goycochea
All of the Contest Representatives have been provided with Join KCBS Membership banners to be displayed at the Cook’s Meeting and turn in areas. The Banners are a success; Contest Representatives have reported interest in membership as a result of the new banner campaign.
Education Committee Paul Kirk No Report
2010 - 25th Banquet and Annual Meeting Committee Paul Kirk
KCBS will have a banquet meeting at the Hyatt on Friday to work on the food and see what we have for space on an expo.
New Ideas Committee Merl Whitebook
I propose that an electronic version of the Bullsheet be published in the members section of the KCBS web site, effective with the August issue. This is not exclusive to the publication and mailing of the Bullsheet as we currently provide.
I propose that in order to achieve transparency that no grant, scholarship, award, prize based upon merit, gift based upon merit shall be awarded without publicizing through the Web Site and the Bullsheet the requirements, eligibility, and how to apply for said award from KCBS and date upon which applications close, to all eligible members of the society.
I propose that in order to achieve transparency that all applications for grant, scholarship, award, prize based upon merit, gift based upon merit or any other type of award based upon application, shall be provided in advance to all members of the Board of the Directors who request to review a copy, at least 48 hours prior to the posting on the agenda for said award.
I propose that Kansas City Barbeque Society not assume the role of organizer of any contest, post prize money, guarantee prize money, provide a certificate of insurance in order to comply with any sanctioning agreement, and not compete with existing organizers and promoters, but only provide sanctioning of contest and provide support services to organizers and promoters.
A review of the production of documents provided as a result of the request by a member and officer of the Board of directors, for a review of the transactions with the Louisiana Tailgating Festival. I would ask the board to determine if there exist any conflicts of interest 2. Has KCBS taken on the role of partner and organizer? 3. has KCBS provide staff and personal to the event to organize, 4 has any member of the Board of Directors taken on the role of a promoter or organizer and 5. Possible action to void any unauthorized transactions.
A review of the role of Kansas City Barbeque Society taking on the role of organizer for contests, by the society or members of the Board of Directors, discussion of why this was revealed to the Board, and possible action to set aside any unauthorized transactions.
Sanctioning Committee Wayne Lohman
July New/Date Change Requests
BOD Meeting Date: July 14, 2010
El Dorado, CA
Rio Rancho, NM
Plant City Pig Jam
Date Requested: 11/19-20/10 Location: Plant City, FL
The Sanctioning Committee recommends approval of all contests listed in the July New/Change Requests Report pending discussions of those contests. The Board will discuss the "Smokin for Gold" contest located in Placerville, CA.
Rules Committee Candy Weaver
The Rules Committee is in the formation stage. Once all committee members are on board, we plan to address the four meat categories, one at a time in order to streamline and simplify KCBS competition rules.
Contest Rep Committee Carol Whitebook
Discussion and possible board votes regarding the following issues:
- Accepting up to two individuals into the rep training program from the East Coast area. Additionally, with I believe 13 contests in CO during 2010, there is a CBJ in CO who has referrals and interest in being a KCBS Rep.
- Discussion and potential vote regarding declaration of Rules Committee Board Chair’s, clarification on BBQ Brethren that heat lamps used in preparation of boxes are illegal. Reps will need a definition of heat lamp.
- This item is subject to Ed Roith, CBJ Board Chair, wanting to discuss or vote on: Consideration that a CBJ class must pay for amount of meat bought for the number they tell the cook to purchase food for. KCBS should not be required to suffer the loss.
- Request an update from Carolyn Wells, Executive Director, on legal opinion regarding independent contract laborer/contest rep status.
Strategic Funds Committee Candy Weaver
Strategic Funds requests that the Board schedule time for a retreat either before or after the American Royal or the Jack Daniel’s Invitational BBQ Contest in order to plan as a team the best course forward for use of 2010 Strategic Funds for the furthering of the mission of KCBS. This matter was tabled at the June 2010 meeting.
Technology Committee Don Harwell
1. On our web site we sell the book for $22.99/ $24.99 and then today an e-blast has the book for $15.05. What’s up
2. Who authorized this e-blast?
3. How are the book sells going?
4. What are our profits?
5. Why the link to Amazon and not Sam’s
Marketing Committee Candy Weaver & Tana Shupe
We’ve had ten events for Tour so far. Things are going smoothly and it’s a popular stop for the event attendees.
The Kingsford Points Chase has taken place at 8 events so far. We’ve had an average of 15 teams competing at each event. There will be 9 more Points Chase events.
We’ve had three Rancher’s Reserve Beef Cup events with 5 left on the schedule. About 40 teams have competed in each event.
Total April sales: $3,281
Still planning to expand inventory a bit, but managing a consistent cash flow for the time being.
Advertising sold for April: $1,067
Created webpages to promote KCBS cookbook and free recipes through July 5
Uploaded MP3 of June’s BOD meeting
Added Tour recaps and other news blurbs as needed
Working on new design for kcbsgear.com
National press release sent to promote KCBS cookbook and free recipes on website
Eblast to membership promoting KCBS cookbook and free recipes on website
Eblast sent to promote Louisiana Tailgate and BBQ Expo
Three press releases sent to local media for Tour—Smokin’ on the River, National Capital Barbecue Battle, Ribfest, NJ State BBQ Championship
Press releases for CBJ classes were sent to Springfield, MO, Millington, TN, Quincy, IL, Brockport, NY, Springfield, KY, Dillon, CO, San Diego, CA, O’Fallon, MO, and Shawnee, KS.
In discussions with several major brands; will update latest info at meeting
Visited Daytona event to make sure the first Sam’s Club sponsorship went well
Working with KCBS office and Sam’s Club on the MidWest City BBQ Bash, the first on-site event at a Sam’s Club (Aug 20/21). This will be an invitational to the top 50 teams as of June 30, 2010; but only the first 25 to enter and pay are going to be accepted.
Still need to develop corporate ad rate system for the Bullsheet
Meeting weekly with New Orleans committee to plan expo items
Nominating Committee Merl Whitebook
2011 Election procedures timeline
Nomination period - October 1, 2010 and closes October 31, 2010
Nominating Committee will interview potential candidates and explain responsibilities, expectations of board service and explain the election process. Obtain consent to place name on the ballot. The election questionnaire will be sent to the candidate upon acceptance.
Candidates will submit picture, bio, campaign platforms and answers to the election questionnaire. to be received the KCBS office %Carolyn@kcbs and Mwhitebook@kcbs.us by November 10, 2010.
Ads will be published in the Bullsheet along with the election questionnaire – in the December and January additions of the Bullsheet.
The eligible voters to be qualified to vote are members in good standing of KCBS as of December 15, 2010, at 5:00 p.m. cst.
Voting begins though Elections online beginning January 3, 2011 and ending January 13, 2011, at 11:59 p.m. This will apply to both paper and electronic voting.
Election results and notification of the winners of the 2011 election will be announced at the Banquet: January 15, 2011.
Tabled from March: Carolyn Wells - Review of revisions to the KCBS employee manual.
Tabled from February: Carolyn Wells Seal of Approval Criteria to be the basis for awarding the KCBS Seal of Approval for various types of products.
Mike Lake – Discussion of response to Cease and Desist letter for infringement of KCBS proprietary property.