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BOD MINUTES April 13, 2011

April 18, 2011



Board of Director's Meeting - April 13, 2011

Quick Notes

 Meeting was called to order @ 7:05 central time by President Candy Weaver.  The following members were present in person or on the phone:  Candy Weaver, Mike Lake, Mike Budai, Randy Bigler, Arlie Bragg, Gene Goycochea, Don Harwell, Merl Whitebook, Mark Simmons, Tana Shupe and Wayne Lohman.  Paul Kirk was absent.  A quorum was present.

 The following  members dialed in:  Thom Emery, Vickie Peyton and Dale Newstrom.

 Thom Emery was given three minutes to address the board.

 The board recited the KCBS Mission Statement and Board Pledge.

 Motions to accept the Minutes were made by Wayne Lohman and were seconded by Mike Budai.  The minutes from both meetings were accepted as presented.

 Merle Whitebook left the meeting at 7:16 p.m. 

 CONFLICT OF INTEREST STATEMENTS:  Statements were received from Mark Simmons, Randy

Bigler, Wayne Lohman, Tana Shupe, and Paul Kirk.  Per a request from Arlie Bragg, Tana Shupe will send copies of the statements to all board members.


 Marketing:  Tana Shupe - Shupe made a recommendation that the Marketing Report be the first committee report to be given at each board meeting to respect the time of Mike McCloud who, although instrumental in preparing this monthly report, is not a member of the board.  The consensus of the board was that this is appropriate and accepted the recommendation. 

 Mike Lake reported that the Sam's Club BBQ contest held in Gilbert, Arizona went off without a hitch and that the only negative was the inclement weather.

 Candy Weaver reported that a check has been cut for the truck and that the National Pork Board accepted offer of $60,000 plus $10 ,000 in services (i.e. ads in Bullsheet and on website.)  Other issues regarding the truck are:  timing to wrap the truck, no one from KCBS has been inside; arrangements must be made to move it from Iowa to KC and to arrange for storage.  It Has gone to a mechanic, and we are waiting on his report.

 Finance:  Mike Budai reports that Finance Committee members are Mike Budai, Mark Simmons and Kim Collier.  The Finance committee recommends adopting the March financial statements attached.  A motion to accept the financial reports was made by Mike Budai , seconded by Randy.  Reports were unanimously accepted.

 Rules:  Randy Bigler & Arlie Bragg - The rules committee has discussed the remaining rules that came out of the meeting at the banquet and asked for an eblast be prepared to send to the members in August.  Committee will work with Technology and will come back to th board in May with details on implementation and notification of the blast.

 Education:  Paul Kirk - Committee Members:  Paul Kirk, Tana Shupe, Jerry & Barbara Skinner, Mark Davis.  Jerry is preparing an overview of the former CATS program, and as soon as the overview is received, the committee will further develop a new program on paper.  Committee chairpersons are planning a time to be determined to visit the site of what appears to be a very successful program in Crossville, TN for high school students that specifically teaches and promotes barbecue-related cuisine and sponsors a reputable young team on the KCBS circuit.  The Education Report was accepted as presented.

 CBJs & Judging:  Mike Lake - Mike Lake has discussed with Mike McCloud the feasibility of putting together a web-based program for continuing education/refresher for all CBJ and MCBJ’s and will be submitting proposals to Mike for cost analysis, etc.  Because issues regarding taste are subjective, the program will most probably be rules and regulations based, and the program will be focused on stressing the other aspects of judging.  Mike asked for specific "test" question from the board, and asked the board to recommend if there should be incentives for judges to complete the program.

 Philanthropy:  Arlie Bragg - Reported that we have to date received 3 Grants and 11 Grants-in- Aid.  We are approaching the deadlines for these and will give a more detailed report so that the BOD can vote on the funds next month.  Arlie will email the applications to all board members.

 Reps:  Mark Simmons - The Rep committee has reviewed all of the critiques that have been turned in.

 Due to an ongoing effort to go green, the ability of competing teams to access the KCBS website, and that as of April 6, 2011, the office has received only 12 contestant critiques out of 847 competing teams (less than 1.5%), Mark made a motion that we adopt a policy for the reps to encourage the competing teams at the cooks meeting to fill out their critiques on line and that paper contestant critiques no longer required to be distributed to the teams.  The motion was seconded by Randy Bigler.  The motion passed unanimously. 

 All board members will be given access to the site to view the critiques.

SANCTIONING & MENTORING:  Wayne Lohman - Wayne reported that the contest in Westport, CT is a new contest in the competitor series, and that the date for the Kearns, UT date was incorrect.  It should be listed as August 12-13.  Wayne made a motion that the contest in Kingston, Rhode Island in 2012 be approved along with all listed contests in the April New/Change Requests Report.  His motion was approved by Don Harwell and passed by a unanimous vote.


09/02-03         Bourbon City BBQ Festival - Bardstown, KY

08/19-20         Blue Collar Blues & BBQ - Granite City, IL

10/21-22            Shenandoah Valley BBQ Fest - Woodstock, VA

09/04-05            Grill for a Grand 2 - Suquamish, WA

09/03-04            Thunder in the Park BBQ - Connersville, IN

07/01-03            On the Scene BBQ State Championship - Murrieta, CA

08/12-13            Ribs and Kid's Q - Tuscumbia, MO

08/26-27            Taste of County BBQ Nationals - Valley Center, CA

7/22-23             Get Your Pig On-Sedona - Sedona, CA


7/29-30             Master's of the BBQ Challenge - White Sulphur Springs, MT


08/19-20            Diamond State BBQ Championship - Dover, DE

09/24-25            Blues, Views and BBQ - Westport, CT

07/22-23            The Harpoon Championships of New England BBQ - Windsor, VT

09/09-10            Roots in Blues 'n BBQ - Columbia, MO

7/29-30             Dodge City Days - Dodge City, KS

07/29-30            Racing for the BBQ - Lee's Summit, MO

9/3-4                 All American BBQ Bash - Ames, IA

09/09-10            Cookeville Cookoff - Cookeville, TN

7/23-24             Boise Music Festival Presents Idaho State BBQ Championships - Boise, ID

09/16-17            Rotary Bands & BBQ Contest - Greenfield, IN

09/09-10            3rd Annual Southern York Country BBQ Cook-off - York, PA

07/8-10             New Jersey State BBQ Championship - North Wildwood, NJ

9/16-17             Taste of County BBQ Nationals - Chester, PA

9/23-24             Shawnee Great Grillers State Championship - Shawnee, KS

6/3-4                 Muddy Water BBQ - Hannibal, MO


08/06-07 to  07/23-24  Taste of Country BBQ Nationals - Grand Rapids, MI to Taylor, MI

09/17-18 to  09/24-25  Taste of Country BBQ Nationals - Shreveport, LA to Bossier City, LA

08/20-21 to  10/21-22  Taste of Country BBQ Nationals = Fort Collins, CO to Laughlin, NV


07/22-23 to  08/05-06  Taste of Country BBQ Nationals - Buffalo, NY


08/06-07            Battle of the BBQ Brethern - Holtsville, NY to Manorsville, NY


07/21-22/2012    Wakefield Rotary Campus Cookoff & State Championship - Kingston, RI


He also reported that the approved Meat Inspection Guide has been sent to all

Membership:  Gene Goycochea - Membership is going well, with 1071 people in the past 3 months taking the CBJ class, ending the quarter with 695 new members.  Additionally, new cook team memberships have increased as a result of the Sam’s Club.

Gene made a motion to increase membership growth at the remaining Sam’s events, as they have a discount for new members in their stores, by adding KCBS signage, pending approval via MMA from the Sam's Club management.  Seconded by Randy Bigler, the otion passed with a unanimous vote.

Gene also reported that the primary complaint from members who do no re-up is lack of communication from organizers.


Technology:  Don Harwell


o       Created MP3 of both the March meeting and the Special BOD meeting for posting on our web site.

o       Critique forms for the web have been updated and there are some minor changes that will be completed soon. 

Contest Program:

o      Program is well underway

§      Database is being created to hold Cooks, Judges, and Contests

§      Screens have been created to interface with new database

§      Stephen Smith has put in over 100 hours thus far. 

§      Cost is in for completion of program,

o      BOD see attached Confidential Documents for discussion of the motions below.

o      I motion that we accept the proposed cost from Data Access to complete the program and proceed with development, testing, etc.

o      If the above motion fails, I motion that we stop all work with Data Access and reopen the RFP.


Randy Bigler:  The Adhoc Committee makes the following recommendation: To cancel immediately all assignments of a Contest Rep/CBJ Instructor. On behalf of the adhoc committee I make this motion.


Don Harwell:  After discussion, the board's consensus was that teams would continue to be required to submit six (6) portions for entries, rather than the seven (7) that had been proposed.

Arlie Bragg:  Made a motion discontinue having the KCBS office staff monitor lists for invitational contests in regards to Proclamations.  Seconded by Randy Bigler, the motion passed unanimously.

The board also agreed to request from the organizers of the invitational contests that they consider discontinuing the requirement for proclamations and have their invitations based on contests having a minimum of 15 competition teams in their first year and a minimum of 25 in subsequent years.

Mike Budai:  Made a motion to reconsider the motion made at the March 2011 board meeting to pay through 20 places for TOY.  Seconded by Mark Simmons, the motion passed by a unanimous vote.

 The following agenda for closed session read by Candy Weaver:

1.  Discussion on independent contractor for posting contest results.

2.  Discussion on DataAccess funding requirements.

3.  Discussion of Board Member situation.

  A motion to go into closed session was made by Tana Shupe, Seconded by Mike Budai, board went into closed session.  After coming out of the closed session, the following items of business were completed.

 Upon consensus of the board, the contract for the new computer scoring system from DataAccess was approved. 

 Randy Bigler rescinded his motion from the Adhoc committee.

 Arlie Bragg made a motion to adjourn at 10:16.  Seconded by Mike Lake, motion passed.



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