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BOD COMMITTEE REPORTS FOR AUGUST 2012

August 7, 2012

KCBS COMMITTEE REPORTS - August 2012

 

 

 

Minutes of July 11 & 18, 2012 - Tana Shupe:  Previously sent to board members and posted on KCBS website, I request that the Minutes from the meeting on July 11, 2012 be accepted as presented.

I also request that the Minutes from the Special Meeting on July 18, 2012 be accepted as presented. 

 

 

Financial Report - Mark Simmons:

The Foundation report has not changed.  The finance committee moves that the July financials be approved as attached.

 

 

Marketing Report - Jeff Stith & Mike McCloud:

Merchandise

-          Total July Sales: $2970

Web

-          Advertising sold for July: $1205

-          Uploaded August Bullsheet

-          Uploaded MP3 of July’s BOD meeting and revised Table Captain and CBJ Instructions MP3s in downloads section

-          KCBS Quarterly eblast sent out 7.27 to KCBS members: 12,944 received email

-          Continual Partner Programs Updates:

-                      Kingsford $40K Challenge- 1 activation in July

-                      Tyson Best Wing on the Planet- 4 activations in July

-                      Reser’s Americas Best Potato Salad Challenge- 1 activation in July

GABT

-          2 successful tour activations in July: Enshrinement Festival Ribs Cook-off in South Bend, IN and Up in Smoke BBQ Bash in Mason City, IA

-          Continual Coordination and Logistics for 2012 GABT Tour

Sam’s National BBQ Tour

-          Continual Coordination and Logistics for 2012 Sam’s Tour- 4 local events in Southgate, MI, Madison, WI, Woodbury, MN and Des Moines, IA

-          Continual PR/Social Media Updates

-          Sam’s National Championship Weekend: coordination and logistics

PR

-          Social Media, using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

-          GABT: 2072 Twitter Followers / 1,370 FB Likes

-          KCBS:  1726 Twitter Followers / 10,635 FB Likes

-          Updated News section of KCBS website as necessary

-          Bullsheet Content – Sam’s Review, Smithfield Review, Kingsford Review, Tyson recap, Reser’s Review, GABT Review

-          GABT -Local PR: Naperville

Sponsorship Activities

-          Mike will update the board on sponsorship activities

Miscellaneous

-          Web team working on KCBS SCORE (a new scoring platform)

-          Working on detailed social media schedule (Twitter and Facebook) to include more frequent updates/conversational pieces

 

 

Sanctioning Report - George Mullins:

For background info, Sara has probably taken over the most demanding staff position we have in the office and has been doing a great job.  Let her know when you have the opportunity.  I'm sure she'd appreciate it.

Existing Contests (2012):

Sept. 28-29      Hermann BarBQ & Brats Festival                               Hermann         MO

Dec. 18            The Little Engine That Could II                                   Vista                CA

New Contests (2012):     

Oct. 27            Hogs N Hayrides                                                         West City         IL

Oct. 27            Santa Anita Win, Place & BBQ Showdown                 Arcadia            CA

Existing  Contests (2013):

Dec. 31-Jan. 1 Wild Wild West III                                                       TBD                 CA

Jan. 25             Lakeland Pig Festival                                                  Lakeland          FL

April 6             The Ultimate BBQ Showdown East vs West IV           Wildomar        CA

May 3-4           Naptown barBayqContest & Music Festival               Annapolis        MD

May 17            Grand Lake BBQ Festival                                            Langley            OK

May 24-25       9th Annual Best Dam Barbeque Challenge                Boulder City    NV

June 22-23       Mr. BBQ Barbeque Challenge                                    Davenport       IA

June 28-29       Smokin' on the Pecos                                                  Artesia             NM

July 3-4            Whiting 4th of July BBQ Cookoff                                Whiting           IA

New Contests (2013):

April 27           Pony Express BBQ Challenge                                      Gothenburg     NE

June 8              Summer Kick Off                                                         Davison           MI

 

                       

REP REPORT - Mark Simmons:

The contest rep committee met by conference call on Monday, July 30th in preparation for the August BOD meeting.  A report was given on several of the reps in training and it is likely that some will be presented to the BOD at the September meeting for their approval.

 

The committee began discussions on content for the upcoming webinar with a further meeting to be held on August 6th.

 

No motions are brought before the BOD at this time.

 

 

ELECTION COMMITTEE - Randy Bigler:

Discussion of the upcoming 2013 BOD Election

 

 

PHILANTHROPY REPORT - Arlie Bragg:

All Grants and Grants in Aid have been given away and the office is sending out the checks.

 

The applications for the Gary Wells Sportsman Award and the Carolyn Wells Ambassador Award have been published in The Bullsheet.  These Awards are given out at the annually banquet.

 

I ask that the board members with any suggestions for next year’s Grants be sent to the Philanthropy committee for discussion.  I will then bring them to the entire board!

 

I move that on the Grants and Grants in Aid applications, we ask for the email addresses as well as who the check should be made out to and their address.

 

 

MEMBERSHIP REPORT - Steve Farrin:

Spoke to Gene to determine the status of the Restaurant Depot Pass.  He said he would attempt to contact RD Monday or Tuesday to determine the status.

 

Gene reported that he submitted a National Car rental discount to the office with the expectation it would be published on the website.

 

The membership committee plans to meet Tuesday 8/7 and I will report on the meeting. 

 

I would like the board to discuss what powers the membership committee has in seeking member benefits and discounts and how the discounts are posted to the website and communicated to the membership. If this discussion in any way impacts KCBS contractual obligations I move that it occur in executive session.  

 

Number of Total Members-17039

Number of New Members-603

Number of Renewed Members-995 (July)

Number of non-renewals-530 (July)

Number of members who signed up via the website-188 (23 were families-211)

Number of New Members from Judging classes-316

 

 

KCBScore REPORT - Mike Budai:

Considerable progress has been made since the last report, especially with work on the API.

A method of communication to transfer data from Score to the web API has been setup and test files have been successfully transmitted and received. Further work is being performed on formatting the data file in order to facilitate parsing the results in order to store the data in the proper database tables.  Work is also underway on the Contest CMS so that the office will be able to review and edit (if needed) stored results. 

 

We should be able to start testing once the current work is finished.

 

I ask the board to accept this report.

 

 

TECHNOLOGY REPORT - Mike Budai:

Since the last report the following have been accomplished:

 

1) Posted the MP3 recordings of the July 11th and 18th board meetings to our website.

 

2) The transfer of the KCBS telephone system from lease to ownership has been completed.

 

Motion: The Technology Committee recommends the board approve the hardware upgrade detailed in the attached document.  The hardware.doc attachment is for executive session.

 

I ask the board to accept this report.

 

 

RULES REPORT - Dave Compton:

I move that the following section (7a) be added to the Judging Procedures Rule # 7:

 

7) The low score will be thrown out. Results will be tallied.

If there is a tie in one of the categories, it will be broken

by the computer, as follows: The scores will be compared

(counting all five judges) for the highest cumulative

scores in taste, then tenderness, then appearance. If still

tied, then the low score, which was thrown out, will be

compared and the higher of the low scores will break the

tie. If still tied, then a computer generated coin toss will

be used.

 

7a) In the event of lost, destroyed or missing score cards the

remaining score cards will be averaged in each category and those

averages shall be used as the missing scores on replacement

score cards.  After there are six total score cards the normal

procedure will be followed for dropping the low score.  These corrected

scores will be the official scores for any and all KCBS purposes.

 

 For discussion in either open or executive session:

 

I would like to discuss the instructions given to judges by a Contest Rep at a recent competition.

 

I propose a change in the application dates for the Grants in Aid so that they are received by March 1st, thereby giving the Philanthropy Committee an extra month's head start on evaluating the applications.

 

I would like to know if it is possible for a person with a food allergy to become a Contest Rep by substituting the judging requirement with being a Table Captain.

 

 

JUDGES / CBJ REPORT - Mike Lake:

For July there were 11 classes held, 416 in attendance, 86 members attended and 330 new members attended the classes.  For a YTD look please see the attached file.

 

There was no Committee meeting held in July.

 

Request for discussion in Executive Session regarding CBJ Instructor Requirements/Needs.

 

 

EDUCATION REPORT - Tana Shupe:

The Education Committee is undergoing member changes/additions. New members are receiving updates, a meeting is planned for Tuesday evening, August 7th, a survey is being fine-tuned, and the direction for the committee will be discus

 

 

OLD BUSINESS:

President Weaver's proposed Nondisclosure Agreement for board review that would be signed by all board members and office staff. 

 

The following motions have been tabled and will be discussed at a future board meeting:

MOTION:  Candy Weaver - I move that the Accuconference recording of closed session meetings be discontinued and all past recordings of all KCBS meetings be discarded. 

MOTION:  Candy Weaver - Further, I moved that all future AccuConference recording of board meetings made be eliminated after the completion and posting of the MP3 recording of the meeting on kcbs.us  

 

 

EXECUTIVE SESSION AGENDA:

Discussion of hardware upgrades.

Discussion regarding instructions given by contest reps at a recent competition.

Discussion of an incident at the contest in Ashland, MS

Discussion regarding CBJ Instructor Requirements/Needs

 

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