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MINUTES OF OCTOBER 2012 BOARD MEETING

November 12, 2012

KANSAS CITY BARBEQUE SOCIETY

Board of Directors Meeting - October 10, 2012

MINUTES

President Candy Weaver called the meeting to order at 7:04 p.m. central time.

BOARD MEMBERS PRESENT: Executive Director Carolyn Wells, Candy Weaver, Mike Budai, Mark Simmons, Tana Shupe, Randy Bigler, Mike Lake, Jeff Stith, Steve Farrin, and Dave Compton. Arlie Bragg was absent.

MEMBERS CALLING IN: Mike McCloud

There were no member requests to speak.

President Candy stated that we have not recorded the resignation of Board Member George Mullins and acknowledge the hard work and dedication he exhibited while on the Board.

RECITATION OF KCBS MISSION AND BOARD PLEDGE:
MISSION: Recognizing barbeque as America's Cuisine, the Mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
BOARD PLEDGE: I accept my duties as a KCBS Director to further the KCBS Mission so that truth, justice, excellence in BBQ and the American way of life may be strengthened and preserved forever.

MINUTES OF MEETING ON SEPTEMBER 12, 2012 - Tana Shupe

Secretary requests the BOD to accept the Minutes as presented. Seconded by Mike Lake, minutes were accepted. (The Minutes for September can be read in their entirety on the KCBS website.)

Finance Committee Report - Mark Simmons

The finance committee recommends the adoption of the financial reports submitted to the Board of Directors for September 2012. Seconded by Mike Budai financial reports were accepted as presented.

Marketing Committee Report - Jeff Stith

Merchandise

- Total September Sales: $1795

Web

- Advertising sold for September: $600

- Uploaded October Bullsheet

- Uploaded MP3 of September’s BOD

- 2013 Banquet Registration

- Partner Programs Update:

- Tyson Best Wing on the Planet- 4 activations in Sept.

- Reser’s America’s Best Potato Salad Challenge – 2 activations in Sept.

- Kingsford $40K Challenge- –3 activations in Sept.

GABT

- 3 successful tour activations in September: Smokin’ in Mesquite BBQ Challenge in Mesquite, NV, Colorado Pork and Hops Challenge in Grand Junction, CO and Praise the Lard Murphysboro BBQ Cook-Off in Murphysboro, IL

- Continual coordination and logistics for the remainder of 2012 GABT Tour

Sam’s National BBQ Tour

- Continual Coordination and Logistics for 2012 Sam’s Tour- 1 local events in Laurel, MD and 3 regional events in Chesapeake, VA, Hendersonville, TN and St. Charles, MO

- Continual PR/Social Media Updates

- Sam’s National Championship Weekend: planning, sponsor coordination and VIP party planning/logistics, hotel group block created

PR

- Social Media, using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotions

- GABT: 2157 Twitter Followers / 1515 FB Likes

- KCBS: 1857 Twitter Followers / 11,144 FB Likes

- Updated News section of KCBS website as necessary (Sam’s Club results, Banquet News)

- Bullsheet Content – Sam’s Review, Kingsford Review, Tyson recap, Reser’s Review, Smithfield Review

- GABT blog post reviews

- GABT, monitored local PR for Smokin’ in Mesquite and Praise the Lard in Chicago and Reno, NV markets

- Sharing GABT Big Green Egg promotions via Twitter and Facebook (over 50 people participated in our GABT Big Green Egg Twitter contest which ran September 20-25)

Sponsorship Activities

- Smithfield Seal of Approval planning/update from Mike

Mike McCloud submitted the following updates:

1. Smithfield has expressed interest in pursuing the KCBS Seal of Approval.

2. MMA is pursuing a non-monetized alliance with Destination America. .

The Marketing Committee report was accepted as presented.

Sanctioning Committee Report - Karrin Murphy

Existing 2013:

3/1-2 Smokin in the Square Pensacola FL

4/5-6 Stillwater Elks 25th Annual Blazathon Stillwater OK

4/19-20 8th Annual Smokin' Red Dirt BBQ Enid OK

4/19-20 Rock'n Ribs BBQ Festival Springfield MO

5/17-18 Chesapeake Jubilee BBQ Cook-off Chesapeake VA

5/31-6/1 McLouth BBQ Blowout 22nd Annual McLouth KS

5/31-6/1 Bridge City BBQ Fest Ottumwa IA

6/28-29 Grillin' in Grafton Grafton WI

7/5-6 Rio Rancho Pork & Brew State BBQ Championship Rio Rancho NM

7/26-27 Up In Smoke BBQ Bash Mason City IA

8/16-17 9th Annual Pepsi Wyoming State BBQ & Bluegrass

Festival Worland WY

8/16-17 Mountain Maryland BBQ Cumberland MD

8/23-24 New Holland Summer Fest New Holland PA

8/23-24 Up In Smoke on the Square Lincoln IL

9/20-21 Tilley Harley-Davidson Biker Blues BBQ Rally

And BBQ Classic Salisbury NC

New 2013:

3/22-23 Best of the Basin Barbeque Championship Midland TX

3/22-23 Heatin' Up the Bricks Kearney NE

5/3-4 West Knoxville Rotary BBQ Cookoff Knoxville TN

5/17-18 Buckeye State BBQ Championship West Chester oh

6/1-2 Manadnock Up in Smoke BBQ Fest Swanzey NH

6/7-8 Podunk Pig Party Springwater NY

7/19-20 Warren All American BBQ Festival Warren PA

7/19-20 Smokin the Valley Blueberry Festival and

Bar-B-Que Cook-Off Unicoi TN

8/16-17 Conifer Mountain BBQ Challenge Conifer CO

10/4-5 Bluff City Octoberfest Memphis TN

10/10-12 City of Earlington Octoberfest Earlington KY

Competitor Series:

8/17-18 Kansas City Kosher BBQ Competition & Festival Overland Park KS

Carolyn will contact the contest organizers and/or verify the date requests in Stillwater, OK, Memphis, TN, and Arlington, KY, due to other contests being held near those areas on those dates. Seconded by Tana Shupe, the report was accepted as amended.

Education Committee Report - Tana Shupe

I am asking the Education Committee to prepare a series of "lessons" for young cooks designed to instruct and engage them in the basics of cooking, and would progress through numerous levels of accomplishment by which they can earn badges or pins that recognize each level they reach.

Our goal is to develop a program that can be accessed on the KCBS website and which will facilitate, monitor, and recognize the cooks' progress through the various levels of achievement.

Tana asked for the Board's permission to further explore this concept. With no discussion, the Committee will continue with this project.

Contest Rep Committee Report - Mark Simmons

The rep committee met by conference call Tuesday, October 2 and make the following recommendations:

The rep committee unanimously moves that Alex Brown, who has completed his RAT training, be approved as a rep and is now able to accept rep assignments, effective immediately. Seconded by Randy Bigler, the motion passed unanimously.

The rep committee unanimously moves that Kent and Rachel Scheetz, who have completed their RAT training, be approved as reps and are now able to accept rep assignments, effective immediately. Seconded by Randy Bigler, the motion passed by a vote of 9 ayes and one nay.

The rep committee moves that a statement concerning no cell phone usage during a contest be included in the 2013 CD. Any cell phone or camera usage must be either before the first category for judging occurs or thereafter, must be outside of the tent. Seconded by Dave Compton, motion passed unanimously.

The Rep Committee asks that the following statement, subject to modest revision by the BOD, be included on the 2013 Judges' meeting CD ... "Table captains should eat away from their table of judges or eat discreetly at the table. Discreetly means to "eat in a way that it is not possible to identify a piece of meat from a specific box at your table" or in any way to influence the judges. Mark will prepare a motion to submit at the November meeting.

CBJ Committee Report - Mike Lake

YTD Update as follows: 71 Classes, 3,108 attendees, 773 KCBS members, 2,321 new members, 19 media. Report accepted as submitted.

Election Committee Report - Randy Bigler

Randy reported that currently, there are 10 nominees. Nine have replied to Randy's call to inquire about their acceptance.

NEW BUSINESS:

Enid, OK State Convention Proposal: Discussion on this proposal was tabled until the November meeting.

Review Retention of Records Schedule: Board acknowledged they have received the Schedule and that there is no need for revisions.

Request concerning the locations of future banquets: Discussion was tabled until the Banquet Committee can meet and will submit a report at the November meeting. President Weaver suggested "hub cities" receive the greatest consideration.

Approval of KCBS BOD Confidentiality Agreement: President Weaver will take it back to the lawyers to fine-tune the Agreement and will re-submit it to the Board. Legal will also research and propose Bylaw changes to incorporate board management as related to the Confidentiality Agreement.

MOTION: By Candy Weaver to establish a "bulletin board" in the Members Only section on the KCBS web site. All posts would be monitored before display. Candy will pursue research on this concept.

TABLED MOTION: By Randy Bigler that the Rep Committee chair should receive the critiques and pass them along to whomever the chair feels is appropriate. Randy withdrew the motion and the procedure will continue as is.

At 8:15, Paul Kirk made a motion to go into Executive Session. Seconded by Dave Compton, the motion passed.

President Weaver read the Agenda, and the Board moved into Executive Session.

At 8:38, the Board returned to Open Session at which time Jeff Stith tabled his motion to reconsider the suspension of a team pending further investigation. The Board agreed that the other suspensions shall remain in effect as determined previously.

At 8:36 p.m., Paul Kirk moved to adjourn the meeting; seconded by Mike Lake, the motion passed unanimously.

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