Quick Notes December 12, 2012 Board MeetingDecember 21, 2012
KANSAS CITY BARBEQUE SOCIETY
BOARD OF DIRECTORS MEETING – December 12, 2012
These Quick Notes reflect the actions taken at the board meeting on the above date. They will become the actual Minutes of that meeting when approved by the Board of Directors at its next scheduled monthly meeting.
BOARD MEMBERS PRESENT: Candy Weaver, Mike Budai, Mark Simmons, Paul Kirk, Dave Compton, Randy Bigler, Jeff Stith, Arlie Bragg, and Carolyn Wells, Executive Director. Absent: Tana Shupe, Mike Lake, and Steve Farrin.
MEMBERS CALLING IN: Karrin Murphy, Mike McCloud, Bill and Debby Gage, Wayne and Maria Lohman, and Don Harwell.
RECITATION OF KCBS MISSION AND BOARD PLEDGE
MINUTES – TANA SHUPE: Request Minutes of meeting of November 14, 2012 and of Special Meeting of November 28, 2012 be approved as presented. Passes.
FINANCIAL REPORT - Mark Simmons
Emailed to members of the board, it is recommended by the finance committee that the financial report be approved as presented. Passes
MARKETING REPORT - Jeff Stith
- Total November Sales: $5,138
- Cyber Monday led to record merchandise sales in a November
- Advertising sold for November: $950
- Uploaded December Bullsheet
- Uploaded MP3 of November’s BOD
- 2013 continual Banquet Registration
- Partner Programs Update:
- Tyson Best Wing on the Planet, 2-day People’s Choice: WFC in Las Vegas, NV
- Reser’s America’s Best Potato Salad Championship: WFC in Las Vegas, NV
- Smithfield Ribs Super Series: The National BBQ Cup in Cummings, GA
- Final activation stop in November: WFC in Las Vegas, NV
- GABT Financial Update from Mike
Sam’s National BBQ Tour
- 2013 Sam’s Club Tour Schedule submitted to KCBS for review/approval
- Working on 2013 Sam’s Club Registration Improvements and technical support; Mike to explain
- Social Media, using MMA, KCBS, and GABT Facebook, Twitter and other digital platforms to promote KCBS-related events/promotions
- GABT: 2014 Twitter Followers / 1565 FB Likes
- KCBS: 2014 Twitter Followers / 11,438 FB Likes
- Updated News section of KCBS website as necessary
- Bullsheet Content – Sam’s Review, Tyson Recap, Reser’s Review, Smithfield Review
- GABT Blog post reviews
- Have a new Seal of Approval applicant that requires an NDA restriction; KCBS attorney is reviewing
- 2013 KCBS Banquet: Sponsorship and Booth Prospecting and Sales
Sam’s Club, Kingsford, Tyson, Creekstone Farms, BBQr’s Delight, Pig Out Publications, The Kansas City BBQ Tour, Wusthof-Trident of America, Inc.
- Currently working with Smithfield to apply Seal of Approval brand to their packaging
- Need final board answer/approval/disapproval on the Destination America agreement
Discussion of 2013 Sam’s Club Tour schedule moved to Executive Session
Discussion of new Seal of Approval applicant requiring NDA restriction moved to Executive Session
Candy Weaver reported that after attorney review and approval of BOD, she had signed the Destination America agreement.
SANCTIONING REPORT - Karrin Murphy
2/22-23 6th Annual Kansas Winter Q Great Bend KS
3/15-16 2nd Annual Santa Anita Winners' Circle
BBQ Championship Arcadia CA
4/5-6 Smokin' On Big Creek Pleasant Hill MO
4/12-13 Grilling on the River '13 Columbus MS
4/19-20 Kings Mountain Firehouse BBQ Cook-Off Kings Mountain NC
4/19-20 Cornelia Apple Blossom BBQ Festival Cornelia GA
4/19-20 Pork in the Park Barbeque Festival Salisbury MD
4/19-20 Smoke Over Veishea Ames IA
4/26-27 Smokin 'N' the Ville Edwardsville KS
4/26-27 Char-Broil Pig Bowl Columbus GA
4/26-27 R'Kansas City State BBQ Championship Arkansas City KS
5/3-4 North Platte Honky Tonk Barbecue Festival North Platte NE
5/10-11 Sertoma 48 BBQ Lawrence KS
5/10-11 West Coast BBQ Classic Long Beach CA
5/10-11 Green Lane Fire Co's "Fire in the Village
BBQ Competition and Festival Green Lane PA
5/17-18 Great Mall BBQ Contest & Festival Olathe KS
5/17-18 "Hawgin" on Lanier Gainesville GA
5/17-18 Minnesota in May Faribault MN
5/17-18 Middletown BBQ Cook-Off Middletown DE
5/17-18 Bakersfield's Biggest Baddest BBQ
Championship Bakersfield CA
5/17-18 Lake of the Ozarks BBQ & BBQ Weekend Lake of the Ozarks MO
5/17-18 Cotton Pickin' BBQ Cook-Off Hartselle AL
5/18-19 The Lexington Battle-Green BBQ Festival Lexington MA
5/18-19 Tony Stone Low & Slow BBQ Championship Hoofddovp Netherlands
5/24-25 Lewisburg Rotary Club BBQ Cook-Off Lewisburg TN
5/24-26 Red, White & BBQ Westmont IL
5/25-26 The Memorial Day Pignic Fort Richie MD
5/25-26 Smokin' in the Junction West Des Moines IA
5/31-6/1 Okfuskee Volunteer Firefighters
Wildfire Cook-Off Okemah OK
5/31-6/1 Variety Children's BBQ Bash Memphis TN
5/31-6/1 Original SD BBQ Championship Huron SD
5/31-6/1 Royal Gorge Holy Smoke BBQ Showdown Canon City CO
6/7-8 Poor Que Montello WI
6/14-15 Blue Mountain BBQ Championship Blue Mtn. Ontario Canada
6/14-15 The Desoto Shrine Club 5th Annual
2013 BBQ Cookoff Hernando MS
6/14-15 Northern Arizona BBQ Festival Williams AZ
6/14-15 Smokin' on the River Jeffersonville IN
6/14-15 Central MD Swinetastic BBQ Festival Frederick MD
6/21-22 Peak City Pig Fest Apex NC
6/22-23 Safeway National Capital BBQ Battle Washington DC
6/28-29 Silicon Valley BBQ Championship Santa Clara CA
6/28-30 Boston Hill BBQ Fest Hamburg NY
7/5-6 Crossroads BBQ Cook-Off Cameron MO
7/12-13 6th Annual Wellsville BBQ Cookoff Wellsville MO
7/13-14 Heart of Illinois Fair BBQ Cookoff Peoria IL
7/13-14 Troy Pig Out Troy NY
7/19-20 Que & Cruz Louisa VA
7/19-20 Cookin on Kampeska Wing Fling & BBQ Thing Watertown SD
7/19-20 9th Annual WildBlue BBQ Burlington KS
7/19-20 Smokin' on the River Glasgow MO
7/26-27 Morton BBQ Throwdown Morton IL
7/26-27 The Harpoon Championships of New England
BBQ Windsor VT
7/26-27 Dodge City Days Barbeque Cook-Off Dodge City KS
8/2-3 5th Annual Vista Smokin' Q Classic Vista CA
8/9-10 Smokin in McMinnville McMinnville TN
8/9-10 Krystal 93 BBQ at the Summit Dillon CO
8/9-10 Cass County "Cookin' at the Fair" Weeping Water NE
8/16-18 Hudson Valley Ribfest New Paltz NY
8/16-17 Stand By Your Grill Fulton Ms
8/23-24 6th Annual Big Island BBQ Albert Lea MN
8/23-24 Flinthills Beef Fest BBQ Emporia KS
8/23-24 Nevada Kiwanis BBQ Contest Nevada IA
8/23-24 Smokin' on the Water Lakeport CA
8/23-24 Music City Festival & BBQ Championship Nashville TN
8/31-9/1 Septemberfest BBQ & Ribeye Steak Cookoff
Challenge Omaha NE
8/31-9/1 Smokin in Mesquite BBQ Championship Mesquite NV
8/31-9/1 Smokin' On The Bay Tracys Landing Md
9/6-7 Ribs, Rods & Rock'n Roll Vermillion SD
9/6-7 Pickin' in the Panhandle Hedgesville WV
9/6-7 Smoke On The River Quincy IL
9/6-7 Puckaway Pigfest Montello WI
9/6-7 Cookeville Cookoff Cookeville TN
9/13-14 Atlanta BarB-Q Festival Atlanta GA
9/13-14 KTS Smokin' Gobbler Cook-Off Worthington MN
9/13-14 Jug Tavern Festival Winder GA
9/13-14 Smokin' For Gold Placerville CA
9/13-14 International Goat Days Festival BBQ Bash Millington TN
9/14-15 Harvard Fall Festival BBQ Contest Harvard MA
9/20-21 Sky's the Limit BBQ Classic Garden City KS
9/20-21 Art of BBQ Tulsa OK
9/21-22 Telluride Barbeque Festival Telluride CO
9/27-28 Taste of Danville Downtoan BBQ Competition Danville IL
9/27-18 Ohio Veteran Barbecue Battle Xenia OH
10/4-5 Keystone Classic Barbeque Harrisburg PA
10/4-5 Downtown Jonesboro BBQ Fest Jonesboro AR
10/11-12 The Real Squeal Lyons Barbeque &
Music Festival Lyons GA
10/11-12 Cookin' on the Kaw DeSoto KS
10/11-13 Riverside Blues & BBQ Festival Greenfield MA
10/11-12 Bliss Brews & Que Ft. Bliss TX
10/11-12 Eastern Carolina BBQ Throw Down Rocky Mount NC
10/18-19 Balloons, Blues, Bikes & BBQ Parsons KS
10/18-19 Kick in the Butt BBQ Competition Florence CO
10/19-20 8th Annual Lambs Farm Barn Burner Bar-B-Q Libertyville IL
10/18-19 Ohio Smoked Meat Festival Nelsonville OH
10/18-19 Swine & Dandy Charity Cookoff Duluth GA
10/19-20 Liberty Tree BBQ Festival Dalton GA
10/19-20 13th Annual Bordertown Bash Fort Smith AR
10/25-26 Hillbilly Hog BBQ Throwdown & Fall Leaf Fest. Cleveland GA
11/1-2 Hog Happenin' Shelby NC
11/1-2 Cookin' on the Creek BBQ Cook-Off Harrison AR
11/15-16 The National BBQ Cup Cummings GA
12/6-7 Christmas on the River State Championship BBQ Demopolis AL
New Contests 2013:
3/15-16 Buffalo Run Casino Presents
"Smokin' at the Run" Miami OK
4/5-6 Smokelawn Hot Springs AR
5/31-6/1 2nd Annual Valley Veterans Barbecue Comp. Valley NE
6/14-15 Sunflower Barbecue Topeka KS
6/21-22 Smoking Knights BBQ Competition Hutchinson MN
6/28-29 Bend of the River BBQ Smoke Off Mankato MN
8/23-24 Holy Smoke BBQ Contest Liberty MO
8/30-31 Park City BBQ State Championship Park City KS
9/20-21 Hogs & Hops Dover Dover DE
4/5-6 Kings of the Que BBQ Championship Sacramento CA
Placerville, CA was tabled to explore potential conflict.
It was reported that Pleasant Hill, MO may need to be moved to later date
Dana Point, CA requested move from 9/27-28 to 10/24-25 approved
All others were approved for sanction as presented.
EDUCATION REPORT - Tana Shupe
In order to gather information for the Education Committee, I ask for the board's input regarding the following questions, and request approval for this survey to be sent to organizers of the contests that currently include Kids-Ques at their event.
TO ORGANIZERS OF CONTESTS THAT INCLUDE KIDS QUES: The Education Committee is seeking ideas and ways to increase the education about KCBS to our younger cooks. Certainly the contests that include Kids Ques are already important as they support these efforts. As an organizer of a contest that holds a Kids Que, I would like to hear your ideas. To that end, would you please fill out the following form and send it to me at firstname.lastname@example.org. I would appreciate receiving the form from you by September 1, 2012, with the hope that your input will help our committee further the KCBS Mission to better "educate" the public about KCBS and to encourage more young cooks to become involved in our organization.
1. How many years has your KCBS-sanctioned contest been in existence?
2. How many years have you included a Kids Que?
3. What is the name of your Kids Que?
4. What categories are included in this contest?
5. How many teams normally compete in your Kids Que?
6. Can you give an estimate of the ages of your young cooks?
7. Do the teams normally consist of one cook only or more?
8. Do you have a specific sponsor for the Kids Que contest?
If so, who is the sponsor? (If you don't want to be specific, please tell us local bank, local
9. What awards are given to this contest?
10. How many places receive awards? _______ Recognition? _______
11. Would you be interested in having your Kids Que be part of a structured KCBS-sanctioned event? By structured, we mean cooking specific categories (or having a choice of 2-3 options), possibly for points that could be accumulated toward a year-end award.
12. Do you have suggestions or ideas on how KCBS can help support or administer your Kids Que?
13. Are you happy with your contest as it is and wish no additional support from KCBS?
14. Please give us any suggestions as to how KCBS might better support your Kids event.
Education report was tabled for Tana presentation at next meeting as she was not in attendance.
CBJ REPORT - Mike Lake
YTD Classes = 75; # Attendees = 3358; Member Attendees - 832; New Members = 2488; Media Contacts = 26
Approved as presented
REP COMMITTEE REPORT - Mark Simmons
The rep committee does not have anything to report or any actions to be taken by the BOD.
We are waiting to prepare for a rep meeting if necessary, depending upon whether or not a demonstration and workshop on the new scoring program, KCBS Score, will take place in Kansas CIty at the annual meeting
Approved as presented
TECHNOLOGY REPORT - Mike Budai:
1) Posted the November 14th and 28th board meeting mp3 recordings to our website.
2) KCBS office hardware upgrade is nearly finished. Should be completed this month.
3) As submitted were a breakdown of costs for our database Content Management System, (CMS)
Approved as presented
KCBScore COMMITTEE REPORT - Mike Budai
I have been receiving daily updates from the new programmer.
As of the date of this report, 18 issues have been fixed, 3 are still being worked on.
I ask the board to accept this report.
Approved as presented.
RULES COMMITTEE - Dave Compton:
There hasn't been much activity this month on our committee. Hopefully things will pick up when the membership starts submitting their ideas as requested in this month's BullSheet and the upcoming e-blast from MMA. So far there have been no responses as to what anyone wants to discuss at the Open Rules Meeting.
Approved as presented.
PHILANTHROPY REPORT - Arlie Bragg
As we move in the 2013 BBQ season in a few weeks I ask that anyone on the board and or general membership who has any new ideas for Grants / Grants in Aid or any other Philanthropy issues to email me at email@example.com.
Approved as presented.
International Outreach Committee submitted a year- end report. Lohman’s and Gage’s were on phone to answer any questions. Bill Gage indicated the international scene was rapidly evolving, and the committee was formulating plans to meet international needs between Contests/Cooking/Judging, and to be able to tailor programs to meet the needs of specific countries. Randy Bigler and Candy Weaver thanked them for their excellent representation of KCBS in the international arena.
Member Survey: Candy Weaver withdrew her motion to put Survey on the ballot, but to see consensus of membership via a survey (not official vote) after the elections.
CBJ Badges: Randy Bigler moved to add City/State to CBJ Badges. Second Dave Compton. Motion passes.
Paul Kirk moved to go into Executive Session at 7:45. Motion passes.