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OCT. BOD Quick Notes meeting

October 11, 2013

 

Kansas City Barbeque Society

Board of Director's Quick Notes

October 09, 2013

 

 

*The following Quick Notes reflect the actions taken at the Board of Directors Meeting on October 09, 2013 and will become the official minutes of that meeting approved by the board at its next scheduled meeting

 

 

RECITATION OF KCBS MISSION STATEMENT AND BOARD PLEDGE:

 

BOD Attendance: Candy Weaver, Mike Budai, Mike Peters, Randy Bigler, Jeff Stith, Mark Simmons, Wayne Lohman, Dave Compton, Kim Collier, Steve Farrin, Don Harwell, Tana Shupe

 

Other Attendance:  Carolyn Wells, Mike McCloud MMA, Karrin Murphy

 

MINUTES

Kim Collier:

Approval to accept minutes of last meeting

Wayne Lohman Second

10 say aye, Farrin opposed

Minutes accepted with corrected spelling and addition of closed session report.

 

 

 

Karrin Murphy

Sanction Contest

 

New Contest 2014               9/23/2013             6/13-14/2014       Smoke on the Prairie           Brimfield               IL

New Contest 2014               9/20/2013             7/11-12/2014       1st Annual BBQ Throwdown & Farm Festival              Salisbury               NC

New Contest 2014               9/9/2013               8/29-30/2014       Chattanooga River Cue     Chattanooga        TN

New Contest 2014               9/16/2013             10/3-4/2014         Smoke on the River            Sacramento          CA

                                                                               

                                                                               

Existing Contest 2014        9/9/2013               4/4-5/2014            The Ultimate BBQ Showdown East vs. West V            Wildomar              CA

Existing Contest 2014        10/2/2013             4/4-5/2014            Stillwater Elks Lodge Blazathon      Stillwater               OK

Existing Contest 2014        10/3/2013             5/2-3/2014            Smokelawn           Hot Springs           AR

Existing Contest 2014        10/1/2013             5/9-10/2014         Mississippi Springfest          Ashland MS

Existing Contest 2014        10/2/2013             5/9-10/2014         Pork in the Park BBQ Festival          Salisbury               MD

Existing Contest 2014        9/11/2013             6/6-7/2014            Bridge City BBQ Fest         Ottumwa               IA

Existing Contest 2014        9/19/2013             6/14-15/2014       2nd Annual Treasure Island International BBQ Championship                Welch     MN

Existing Contest 2014        9/20/2013             6/27-28/2014       Smokin' On The Pecos        Artesia   NM

Existing Contest 2014        9/26/2013             7/18-19/2014       Warren County All American BBQ Festival  Pittsfield                PA

Existing Contest 2014        9/19/2013             8/8-9/2014            CASA's Grab Root and Growl BBQ Competition         Woodward            OK

Existing Contest 2014        9/20/2013             8/15-16/2014       Wyoming State BBQ Championship & Bluegrass Festival         Worland                WY

Existing Contest 2014        9/19/2013             8/22-23/2014       Big Island BBQ    Albert Lea             MN

Existing Contest 2014        9/30/2013             9/12-13-2014       Silver Lake Apple BBQ Festival       Mears     MI

                                                                               

Existing Contest 2013        9/9/2013               12/27-28/2013     4th Aunnal Wild Wild West BBQ Championship         Lake Elsinore       CA

Existing Contest 2013        9/9/2013               12/28-29/2013     4th Aunnal Wild Wild West BBQ Championship (Day 2)           Lake Elsinore                CA

 

BOD Approval need

 

Status     Date R'cvd            Date of Contest   Contest Name      City        ST           Conflicting Contests           Additional Information

New Contest 2014               9/30/2013             9/13-14/2014       Table Rock Boats and Bones           Kimberling City    MO         Clinton, MO - 140 miles Clinton was a first year contest in 2013      

                                                                                                               

Existing Contest 2014        9/26/2013             4/25/26-2014       Rock'n Ribs BBQ Festival Springfield             MO         Rogers, AR - 94 miles                Pushing back one week from usual due to Easter

 Candy Weaver suggested Table till next meeting

Second by Randy Bigler

All say aye, No opposed

Table till November meeting to see team cross over.

 

 

Mark Simmons

Finance Committee

The finance committee has reviewed the financials and recommend that they be accepted as presented and entered into the permanent record of the Kansas City BBQ Society. 

 

                                                                        

2013 Sep Financials.xls
  34K   View   Open as a Google   spreadsheet   Download    

 

Second by Tana

All say aye, No opposed

Report approved

 

Dave Compton

Philanthropy Report

This month's report is being held over until next month as the Philanthropy Committee works with the Strategic Planning Committee on the new criteria requirements. The Strategic Committee has expressed interest in adding some new ideas.

 I ask that the Board accept this report.

 

All say aye, No opposed

 Report approved

 

Jeff Stith

Rules Committee

 

 No committee action. 

Candy would like to re-examine the pork rule.

I make this motion at member direction not at the direction of the rules chair

 

I move that the 5 pound minimum for pork be added back to the rules for 2014. Further recommend the placement of the 5 lb. wording to be done by the rules committee to present a final rule.

 

Don Harwell wanted to hear what the 2014 rule is

 

Mark Simmons read from July meeting

 

PORK:  Pork is defined as Boston Butt, Boston Roast, Picnic and/or Whole Shoulder. After trimming, pork shall be cooked whole (bone in or bone out), however, once cooked, it may be separated and returned to the cooker at the cook's discretion.  It may be turned in chopped, pulled, chunked, sliced or a combination of any of those."

 

Don, questions can a cook, cook just 6 money muscles. The answer is, no the new rule states that pork has to be cooked whole.  Mark questions that after trimming can a person trimming it down to the money mussel. It no longer a Pork Butt, Roast, Shoulder. Steve said if someone did that they are breaking the spirit of the rule. 

 

Second Mark Simmons

Call for vote Don Harwell

 Second Mike Budai

All say aye, No opposed

5 say aye (Lohman, Simmons, Bigler, Budai, Shupe), 5 say no (Harwell, Farrin, Compton, Stith, Collier), Mike Peters was off  line, Candy Weaver abstain

Motion did not pass

 

Jeff Stith

 Banquet committee:

 

 Carolyn is collecting information from Denver to consider that city for the 2015 banquet.

 

 Motion:  In return for traveling to Nashville and webcasting multiple banquet meetings and the awards ceremony live online, I move that KCBS pay Dave Baldin of WiredBBQ for two nights hotel expenses, banquet ticket and some additional expenses.

 

Don wanted to know if broadcasting live might be a deterrent from attending. Jeff don’t think it would keep those who want to attend. Dave feels that it would give the opportunity to give those who cannot afford to attend to attend via web cast.

 

All say aye, No opposed

 

 

Mike Peters

Nominating Committee

For the 2014 year, there are 4 opening for elections. Mike Budai and Tana Shupe will be going off the board and Mark Simmons and Randy Bigler are eligible for re-election. Nominations notice was published in the October Bull sheet and will stay open through October 31.

 

All say aye, No opposed

Report accepted

 

Candy read Bylaws section 4.08 and requested that all board members examine their time, commitment and desire to serve KCBS.  If such is lacking, please resign seat so that a member with the time, commitment and desire can serve KCBS.

 

Mike Peters

Membership Committee

Below are the numbers for SEPTEMBER 2013.

Number of Total Members= 17,949 is lower, Sammy gave the incorrect info

 

Number of New Members= 366 (as corrected)

 

Number of Renewed Members=956

 

Number of Non-renewals= 447

 

Number of members who signed up via the website= 176 (24 were families)

 

Number of New Members from Judging classes= 722

 

Number of Total Members is lower, Sammy gave the incorrect info

 

 

I did inquire on Facebook about a lower level competition along with additional ways to recognize teams. I think some good ideas came out of this exercise and some things that can expand upon in the future.

 

A member visited with me about whether KCBS has a "Record Book"? Do we keep track of some different things like Top overall score, Most 180's, Most GC's, etc.

 

Randy: Question about a twitter feed KCBS compliance.  Account that is being used as KCBS, Carolyn says the rule is that any member can use the logo, wanting to know if we can find out. Mike McCloud will look into it.

 

 

 

Wayne Lohman

Marketing –Mike McCloud

 

 

October Marketing Report:

In early September, the IOTeam traveled to Diksmuide, Belgium to visit with City Officials to discuss a proposed KCBS BBQ Contest on the 100th Anniversary of the World War One Trenches of Death battle that began in 1914 and lasted to 1918.  Over 80,000 Flemish and German troops died during this four year campaign.

The location of the contest site is below the IJzer Memorial Tower and adjacent to a culinary school that trains gourmet chefs and butchers.   The organizer’s goal is to have between 40-50 teams that will compete and cook for an estimated crowd of 40 -50,000 people over a 4 day celebration.  Teams will be provided the competition meat and living quarters by the culinary school as part of their entry fees.  KCBS has been asked to sanction the event from, September 11-15, 2014. 

The IOTeam is giving up their repping and cooking fee to honor this historic event that would allow KCBS to establish its name and position with the Belgium BBQ Society.  Harry Havinga, organizer of the Amsterdam Tony Stone Low and Slow contest will be assisting the Belgium organizer.

The following week the team traveled to Heinsberg, Germany to teach a cooking/judging class at Otto Gourmet Meats.  This was the second year we held class at this location which was, once again, well received.   We had 33 students in the cooking class and 31 in the judging class.  As a result of this combined class, we are in discussion to assist with a bbq event in Italy in 2014.

We left Heinsberg and traveled to Cologne, Germany to attend the Spoga Gafa, world’s largest outdoor equipment event.  We displayed KCBS banners at both the Primo Grill and Meadow Creek booths, which were recognized by several bbq related companies who inquired about our European activities.

Our next trip will be to the American Royal where we will be meeting with organizers from Switzerland, Holland and Japan to discuss both classes and contests in their respective countries.  Results will be posted in the November Marketing Report.  Activity and interest in “low and slow cooking” continues at an unbelievable pace which is astounding to us.  We are continuing discussions with potential contests Rep’s to help meet the growing contest demands.

 

Report accepted

 

KCBS/MMA Marketing Report

October 2013

 

Merchandise

●             Total September Sales: $4,171

●             10 – 15% off coupons redeemed from Birthday emails

 

Web

●             Advertising sold for September: $800

●             585 members have opted in to receive Birthday emails

●             2,384 online entries for the KCBS Celebrity BBQ Bash contest

 

GABT

●             2 successful event activations in September:  Nugget Rib Cook-Off: Best in the West in Sparks, NV and Rubstock BBQ Championship: A Groovin’ Time in the Foothills in Cameron Parks, CA

●             1 successful retail activation: Sam’s Club #6623 in Sacramento, CA

●             Continual Coordination and Logistics for 2013 GABT Tour

●             GABT promotional registrations thus far 10,656

 

Sam’s National BBQ Tour

●             26 Local events complete

●             4 Regional events complete

●             Continual PR/Social Media Updates

●             Coordination and logistics for 2013 Sam’s Tour

●             Coordination and logistics for 2013 Championship & VIP Banquet

 

Smithfield:

●             1 successful event: Atlanta Bar-B-Que Festival in Atlanta, GA

●             Monthly eblast to SRSS database featuring upcoming events, announcing winners and a call out to Smithfield Food Service

●             Monthly strategy calls with Smithfield to discuss social media, events, couponing

●             Continual Coordination and Logistics

●             RSS upcoming event – 10th Ever Shed Hed Blues Festival, 10/25-10/26, Ocean Springs MS

 

Wright Brand Bacon:

●             Destination: Bacon Domination! Upcoming event: Big Buffalo Crossing BBQ in Munfordville, KY

●             Continual Coordination and Logistics for remaining events

 

Rancher’s Reserve:

●             Continual Coordination and Logistics for remaining events

 

PR

●             Social Media, using KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

●             GABT: 3,589 Twitter Followers / 6,175 FB Likes

●             KCBS:  4,273witter Followers / 19186 FB Likes

●             Updated News section of KCBS website as necessary (Sam's Tour new posts, KCBS team of the week and recaps, Smithfield Rib Super Series recap)

●             Promoting contest on each platform (Big Green Giveaway and Backyard Celebrity BBQ Bash)

 

Miscellaneous

●             ICC Smoke event in New York

●             Special initiative for 2014 – will be tested in Atlanta at Randall Bowman’s event

●             Smithfield-Shed update

●             Survey suggestions for representation survey

 

Report Accepted

 

Mike Budai

KCBS Score Committee

Work has begun on the update to Score.

Eleven points in the update, making it easier for edit, masking table, list name of a category are just some of the changes.

 

The committee should be able to start testing the new version in five weeks.

 

I ask the board to accept this report

Second by Steve Farrin

All say aye, No opposed

 

Mike Budai

Technology Report

 

Activity since last report:

Posted the September 11, 2013 board meeting to the KCBS website.

Updated office KCBS email accounts as requested.

 

I ask the board to accept this report.

All say aye, No opposed

Report accepted

 

 

Don Harwell

CBJ Committee

As of the end of September; 58 Certified Barbeque Judging (CBJ) classes have been taught in 2013, three of those being international (Netherlands, England and Germany).   There has been a total of 2563 Students, 1787 New Members, 757 KCBS Members.   

KCBS has also had 21 Certified Table Captain (CTC) Classes with a total of 417 students. 

The CBJ committee discussion on the following to be presented to the BOD:

  1. Discussion took place on the CBJ contest signature credits needed to become a Master or a 100+.

The committee and I put forth the following motion:   I motion that a CBJ that is judging or table captaining a Sanctioned, Competitive, or Backyard event be given the following credit for these events: ¼ credits for each KCBS meat judged or table captained. That’s a full credit for an event with the four KCBS meats,   ¾ credits for three meats, ½ for two meats and ¼ credits for one meat.  Reps will write any partial credits after their signature in a CBJ’s book (¼, ½, ¾).  No number is needed after the Reps signature if the CBJ is judging or table captaining four meats.  As is now the policy, a CBJ working as a table captain should receive the lettering of “TC” by the Rep after their signature. 

 

Second Wayne

 

7 say aye (Shupe, Harwell, Compton, Lohman, Simmons, Stith, Peters), 4 opposed (Farrin, Bigler, Collier, Budai)

Motion passes.

 

Steve made a comment that cook rule have to wait till the first year, that judges rules should also be effective first of the year. 

 

Steve Farrin make a motion  move to suspend 72 rule so we can vote on effective date of the motion that just passed.

Second Kim Collier

    All say aye, No opposed

 

Tana moved to delay the effective date of the motion after the November once the verbiage is clear.

Dave Compton second

All say aye, No opposed

Motion passes.

 

I motion the adding of a CBJ Instructor, with discussion of the person to take place in Closed BOD Section.

 

 

 

Don Harwell

Ad Hoc Committee

 Comment Cards

 

The Board has approved a design of a comment card and the use of comment cards at all contest.  These cards are being printed and distributed to the Reps.  The new comment card design is shown as follows:

                                        

 

     

 

I motion that the wording from the 2013 Judges’ MP3 be changed to read as follows for the 2014 Judges’ MP3.

On your table, you will find comment cards for your use to advise the Cooks as to why you felt that their entry deserved the score given.  The use of the comment card is strictly voluntary by you, the Judge.

You should know when you give a positive score, a comment is not necessary because the score itself, tells the cook they are achieving excellence in BBQ.   Cooks appreciate your comment which is signified by giving a positive score.

However, as a BBQ Judge you are encouraged, if you desire, to provide information to the cooks which may help them understand the score you have given and to provide helpful information to improve their performance in the future. The comments should be of the type which will assist them in perfecting their art and skills.  Please no derogatory comments, constructive only. If you wish to provide a comment to the cook about your scores:

1. Complete your judging score card of all entries at your table.

2. Pick up a comment card and write the box number, category and scores given for the team.

3. Turn in your judging score card to the Table Captain.

4. Complete the comment card by adding your comments.

5. Turn in your comment card to the Table Captain

 

Steve Farrin second.

All say aye, No opposed

Motion passes

 

Don Harwell

Ad Hoc Committee

 Member’s Survey and Regional Representation.

 

The BOD in August approved a survey to membership.

The KCBS office is working to provide the survey questionnaire for members ASAP.

 

As originally proposed and passed, without MMA edits.

All say aye, No opposed

Motion passes

 

 

Tana Shupe

Education Committee

In an effort to grow events and to inform teams who are interested, I am asking the organizers to let us know which include Backyard and Kids' Ques at their events with the hope to get lists in either the November of December issue of The Bullsheet.

 

 Accept the report

 

Kim Collier

Rep Committee

 

I would like to make the following motion to have the following changes

3.14 Blind Judging

 

Question: Once the judging is over, can we reveal the names of the cooks to the judges?

 

Opinion: No! The disconnect between judges and teams should not be violated. Under no circumstances should the names, or the team numbers of the cooks, be revealed to the judges, contest organizers (until check writing time), or volunteers. The only person besides the KCBS Rep who should have access to this information is the person entering the results into the computer and the number changer they are not authorized to share this information with anyone. Judges should never reveal their table number or the table numbers of any other judges to the teams. The alternate number should NEVER be revealed to anyone other than fellow contest Reps for the purpose of managing the contest.  February 17, 2006 Updated October 9, 2013

 

Second Dave Compton

All say aye, No opposed

Motion passes

 

 

I like to make a motion to add the following to advisory 

 

Following Boxes

 

Question: May a contest Representative deliberately track or follow a turn-in box from a specific team to the judging or leftover table?

 

No, unless it is for the purpose of managing the contest. If the contest Rep believes there may be an issue with the team’s box they may track it to the judges table and observe the box during judging to determine if there is an issue. Contest Reps may not follow or track a team’s box to the judging or leftover table for personal motives. If a Rep happens to sample a team’s leftovers they should never comment to the team they sampled that team’s food. Reps should never speak to any team about their box unless it is necessary for administering the contest.

 

Second Don Harwell

All say aye, No opposed

Motion passes

 

Don, comment that the left over table personnel should be transferring the food into unnumbered container as soon as possible. Kim confirmed that should be done.

 

 

Old Business

Candy Weaver

 

I move that we delete all past meeting recordings made prior to implementation of MP3 public recordings March 2010.  This motion is based on the attorney opinion received and discussed at the September board meeting.

 

Steve do you have a start date. Candy thinks it was 2003, Don stated 2006.  End date is March 2010

Don, questions the recordings to be deleted monthly, the attorney said we should not have any recordings.

Candy, the current meeting is public can download, Mike Budai wanting to amend a motion to include the monthly recording. It harder to prove that a copy of a recorded meeting was not tampered with. 

Steve say no, it a different motion due to the motion say prior to the MP3.

Candy, keep the motion as is.

 

Steve requested a roll call vote.

 

Second Mike Budai

8 say aye (Shupe, Harwell, Peters, Collier, Lohman, Simmons, Bigler, Budai), 3 opposed (Farrin, Compton, Stith)

Motion Passes

 

I move that KCBS add the Board Responsibility and Code of Conduct document to the documents executed by all board directors beginning with the incoming class of directors in 2014.

 

Don, question is this for just new BOD member, Candy no it for all BOD members of 2014, new and old.

 

Don attorney wrote to KCBS attorney, his attorney advise him that he did not have to sign it. It ok for new nominee should be told in writing what the code of conduct is.

 

Carolyn will check with KCBS attorney

 

 Candy Table motion

 

 

Other business

Carolyn and Candy

 

On September 28, 2013, KCBS assisted in an unusual (inaugural) event in New York City. As the kickoff to the ICC show, ten chefs were invited to demonstrate their skills at the 1st Annual Smoke Contest. Chefs cooked on either Southern Pride or Lang cookers (determined by coin toss), in three specific categories of Regional American (quail), New World (lamb) and Asian (pork). This event was judged by celebrities, including Steven Raichlen, Brad Orrison (The Shed), Famous Dave Anderson, Andy Husbands (Wicked Good BBQ & I Que) and Kenny Callahan (Blue Smoke). Chefs turn in on 6 inch plates, one for each judge. Also counting towards points was a Peoples' Choice with brisket counting toward GC for 10%. Brisket could be precooked and presented to ticket holders for judging.

Carolyn, Mike McCloud and Candy Weaver maintained order and conducted the contest according to KCBS (relaxed) rules. Numbers were changed. After the first category, we slowed down presentation bringing the judges one tray of samples at a time and the prior entries were bussed off the table.

The creativity was incredible. The public regarded the Contestants and Judges as Rock Stars. A great opportunity to advance the mission of KCBS, and to embrace creativity among contestants was apparent. Great contacts were made on behalf of KCBS. Candy, Carolyn, and Mike were exhausted! It makes our regimented system appreciated, AND openness to creativity also a great opportunity.

Candy

 

 

Candy

Is the minimum number of entries to be allocated per table need to be addressed?  With no comparison, it shouldn’t make any difference in scoring since each entry should be judged on its own merits.  The “at least 4” entries per table was placed so that as many judges as possible could be seated if they showed up at an event to judge.  Is there a statistical difference between judging 4 and 6 entries?

 

Carolyn will find out how much it will cost to have a statistical analysis done if the score skewed, due to judges judging 4 boxes or 6 boxes.

 

Judging 4 boxes may judge higher, Judging 7 to 8 boxes may judge down.

It is agreed that 5 to 6 is the best amount.

 

What is better to have 6 CBJ judges judging 5 boxes or having 2 CBJ 4 people pulled off the sidewalk to judge 6 boxes.

 

Steve concerns that there might be more numbering errors due to more cards. Don, do not believe it won’t happen due to if there are 36 team, still only 36 entries that have to be keyed in.

 

Wayne as reps we are very cautious about keying errors, we do audits.

 

Wayne Lohman  move to go to close session

Second Tana Shupe

Motion passes

 

 

Close Session

 

Agenda:

Discussion of appraisal of current building housing KCBS with eye to purchase said building.

Discussion of rep issue.

Discussion of banquet expense.

Discussion of adding CBJ instructor

 

Dave moved to go back to Open session, second by Tana.

 

 

Mark Simmons

Strategic Planning

 

The strategic planning committee moves that KCBS purchases the building they now occupy for the appraised price of $80,000

Tana second

 

Roll call vote:  9 say aye, 2 opposed (Farrin, Stith)

Motion Passes

 

 

Kim Collier

Reps actions referred back to Rep and CBJ committees to take action.

 

  

Jeff Stith

Banquet expense

I move that KCBS pay Dave Baldin of WiredBBQ for two nights hotel expenses, banquet ticket and some additional expenses not to exceed $500 total.

 

Don Harwell second

All say aye, Budai opposed

Motion Passes

 

Don Harwell

CBJ

                I motion that Kathie Dakai be added as a CBJ and Table Captain Instructor.

 

She would be taking over for Ken as CBJ instructor for the New England and New York area.  Kathie was the assistant instructor under Ken. She has run the two classes they did this year and did half of each class the previous 3 years.

 

Second Randy

All say aye, No opposed

Motion Passes

 

 

Motion to adjourn Steve Farrin

Second Wayne Lohman

 

Meeting adjourned 11:00 p.m.

 

 

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