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BOD Dec agenda

December 9, 2013
Kansas City Barbeque Society
Board of Director's AGENDA
December 11, 2013

RECITATION OF KCBS MISSION STATEMENT AND BOARD PLEDGE

Attendance:

MINUTES
Kim Collier:
Approval to accept minutes of last meeting

Karin Murphy

Sanction report

Status Date R'cvd Date of Contest Contest Name City ST Conflicting Contests Additional Information

New Contest 2014 11/25/2013 10/11-12/2014 "Smoke in the Valley" Pikeville TN Rome, GA 132 miles

Existing Contest 2014 12/2/2013 5/16-17/2014 Platte City BBQ Cook-Off Platte City MO Olathe, KS 40 miles

Existing Contest 2014 12/5/2013 6/13-14/2014 Tonganoxie Days BBQ Blowout Tonganoxie KS Topeka, KS 40 miles

Existing Contest 2014 11/25/2013 7/25-26/2014 6th Annual Vista Q Classic Vista CA Big Bear Lake, CA -cancelled in 2013, haven't received paperwork for 2014 111-139 miles

Existing Contest 2014 12/2/2013 7/25-26/2014 Smokin' Hot Cars & BBQ at the Allen County Fair Iola KS Lee's Summit, MO - haven't received paperwork for 2014 108 miles

Existing Contest 2014 11/25/2013 9/19-20/2014 28th Annual Cherokee Strip Cookoff Ponca City OK Tulsa, OK -cancelled in 2013, haven't received paperwork for 2014. 94 miles

Status Date R'cvd Date of Contest Contest Name City ST Additional Information

New Contest 2014 11/13/2013 3/14-15/2014 Smokin' At The Run Shootout Flight A Miami OK

New Contest 2014 11/13/2013 3/14-15/2014 Smokin' At The Run Shootout Flight B Miami OK

New Contest 2014 12/6/2013 3/14-15/2014 Nassau Bahamas Smokin' Hot BBQ Nassau Bahamas

New Contest 2014 12/5/2013 3/28-29/2014 Grills Gone Wild BBQ Festival London KY

New Contest 2014 11/18/2013 4/25-27/2014 Washington State Spring BBQ Championship Monroe WA

New Contest 2014 12/5/2013 4/25-26/2014 Central Iowa Expo BBQ, Cruise & Brew Boone IA

New Contest 2014 12/5/2013 4/26-27/2014 Central Iowa Expo BBQ, Cruise & Brew Boone IA

New Contest 2014 11/18/2013 5/3-4/2014 Ridgefield Gone Country BBQ Festival Ridgefield CT

New Contest 2014 12/2/2013 5/2-4/2014 Elk Grove Western Festival & BBQ Championship Elk Grove CA

New Contest 2014 11/19/2013 5/10-11/2014 Beer, Fries & BBQ - The Belgian Low & Slow BBQ Championship Hasselt Belgium

New Contest 2014 11/19/2013 5/10-11/2014 The Polish "Hungry for Q" BBQ Bash Gardner MA

New Contest 2014 12/2/2013 5/30-31/2014 Chukchansi Gold Resort & Casino State BBQ Championship Coarstgold CA

New Contest 2014 12/2/2013 6/13-14/2014 Hog and Steer Barbecue Competition & Festival Oconomowoc WI

New Contest 2014 11/18/2013 6/20-21/2014 Battle of the Bones Central Point OR

New Contest 2014 12/2/2013 6/20-21/2014 Barbourville BBQ Festival Barbourville KY

New Contest 2014 11/13/2013 7/5-6/2014 Que'n In The Park Bryant AR

New Contest 2014 11/14/2013 7/25-26/2014 BBQ Fest Cooking Contest Dyersburg TN

New Contest 2014 12/2/2013 9/26-27/2014 Beans and Butts Challenge Hickory NC

Existing Contest 2014 11/13/2013 3/15-16/2014 Smokin' At The Run Miami OK

Existing Contest 2014 11/13/2013 3/21-22/2014 Hammond BBQ Hammond LA

Existing Contest 2014 12/2/2013 4/3-5/2014 2nd Annual Parkinson's Smoke Out Evansville IN

Existing Contest 2014 11/18/2013 4/11-12/2014 Smoke In The Spring Osage City KS

Existing Contest 2014 12/2/2013 4/11-12/2014 Kings of the Que BBQ Championship Woodland CA

Existing Contest 2014 11/12/2013 4/18-19/2014 Cornelia Apple Blossom BBQ Festival Cornelia GA

Existing Contest 2014 11/19/2013 4/18-19/2014 Kings Mountain Firehouse BBQ Cook-off Kings Mountain NC

Existing Contest 2014 11/12/2013 4/25-26/2014 Wabash Ribberfest Barbecue Championship Inc Mt. Carmel Il

Existing Contest 2014 11/15/2013 4/25-26/2014 BBQ Capital Cookoff Lexington NC

Existing Contest 2014 12/2/2013 4/25-26/2014 Pony Express BBQ Challenge Gothenburg NE

Existing Contest 2014 12/2/2013 4/25-26/2014 Smokin' in the Ozarks Rogers AR

Existing Contest 2014 11/26/2013 5/2-3/2014 Bixby BBQ'N Blues Festival Bixby OK

Existing Contest 2014 11/27/2013 5/2-3/2014 Columbia Elks Lodge #594 BBQ Contest Columbia MO

Existing Contest 2014 9/26/2013 5/9-10/2014 Rock'n Ribs BBQ Festival Springfield MO

Existing Contest 2014 11/12/2013 5/9-10/2014 Roman Roast on the River Rome GA

Existing Contest 2014 11/25/2013 5/9-10/2014 Boots & BBQ Festival Claremore OK

Existing Contest 2014 11/26/2013 5/9-10/2014 West Coast BBQ Classic Long Beach CA

Existing Contest 2014 11/27/2013 5/9-10/2014 Smoke in the Valley BBQ Competition Green Lane PA

Existing Contest 2014 11/20/2013 5/16-17/2014 Minnesota in May Falcon Heights MN

Existing Contest 2014 12/2/2013 5/16-17/2014 Middletown BBQ Festival Middletown DE

Existing Contest 2014 12/2/2013 5/17-18/2014 Smokin on the Lake Monroe City MO

Existing Contest 2014 11/25/2013 5/24-25/2014 Papa Joe's Banjo-B-Que & Bluegrass Festival Evans GA

Existing Contest 2014 12/2/2013 5/24-25/2014 Smokin' in the Junction West Des Moines IA

Existing Contest 2014 11/12/2013 5/30-31/2014 3rd Annual Valley Veterans Barbecue Competition Valley NE

Existing Contest 2014 11/7/2013 6/6-7/2014 Variety Children's Charity Barbeque Bash Memphis TN

Existing Contest 2014 11/19/2013 6/6-7/2014 Poor Que Montello WI

Existing Contest 2014 11/25/2013 6/6-7/2014 Lincolnton Hog Happenin' Lincolnton NC

Existing Contest 2014 11/25/2013 6/6-7/2014 SD BBQ Championships Huron SD

Existing Contest 2014 11/25/2013 6/6-7/2014 3rd Annual VC Music Fest & BBQ Valley Center CA

Existing Contest 2014 12/2/2013 6/13-14/2014 Blueridge BBQ & Music Festival Tryon NC

Existing Contest 2014 12/2/2013 6/13-14/2014 California Honey Harvest Festival & BBQ Championship Fillmore CA

Existing Contest 2014 12/2/2013 6/13-14/2014 Northern Arizona BBQ Festival Willams AZ

Existing Contest 2014 12/3/2013 6/13-14/2014 Crossboarder Blues, Brews & Que Wilson NY

Existing Contest 2014 11/18/2013 6/20-21/2014 Peak City Pig Fest Apex NC

Existing Contest 2014 11/18/2013 6/21-22/2014 Safeway National Capital Barbecue Battle Washington D.C.

Existing Contest 2014 11/20/2013 6/21-22/2014 Ol' Glory BBQ Bash Fredonia KS

Existing Contest 2014 11/25/2013 6/21-22/2014 Mr. BBQ Barbeque Challenge Davenport IA

Existing Contest 2014 11/25/2013 6/27-28/2014 Silicon Valley BBQ Championships Santa Clara CA

Existing Contest 2014 11/25/2013 6/27-28/2014 Super City Blues & Ques Metropolis IL

Existing Contest 2014 11/25/2013 6/27-28/2014 High Desert Music Festival and BBQ Showdown Victorville CA *date change

Existing Contest 2014 11/25/2013 6/27-28/14 Smoke on the Square: In Memory of David Harness Franklin IN

Existing Contest 2014 11/25/2013 7/4-6/2014 Pork & Brew BBQ State Championship Rio Rancho NM

Existing Contest 2014 11/25/2013 7/11-12/2014 13th Annual Bordertown Bash Fort Smith AR *date change

Existing Contest 2014 11/26/2013 7/11-12/2014 7th Annual Wellsville BBQ Cookoff Wellsville MO

Existing Contest 2014 11/27/2013 7/11-12/2014 Wine Country Big Q Rohnert Park (Santa Rosa) CA

Existing Contest 2014 11/26/2013 7/18-19/2014 Smokin' on the River Glasgow MO

Existing Contest 2014 11/12/2013 7/25-26/2014 WNC BBQ Festival "Smokin' in the Valley" Maggie Valley NC

Existing Contest 2014 12/2/2013 7/25-26/2014 Siskiyou Beef Country Cook-Off Montaque CA

Existing Contest 2014 12/2/2013 7/25-26/2014 Up in Smoke BBQ Bash Mason City IA

Existing Contest 2014 11/18/2013 8/1-2/2014 The SLV Beat the Heat BBQ, Brews and Chili Comp Alamosa CO

Existing Contest 2014 11/18/2013 8/1-2/2014 Lynch Livestock Pig Stampede Waucoma IA

Existing Contest 2014 11/18/2013 8/8-9/2014 Cass County "Cookin' At the Fair" Weeping Water NE

Existing Contest 2014 11/15/2013 8/15-16/2014 Conifer Mountain BBQ Challenge Conifer CO

Existing Contest 2014 11/25/2013 8/14-16/2014 Classic City BBQ & Tailgate Show Athens GA

Existing Contest 2014 12/5/2013 8/15-16/2014 22nd Annual State Barbeque Championship of Nebraska LaPlatte NE

Existing Contest 2014 11/25/2013 8/16-17/2014 Wheatstock Grill-Off: Peace, Love & BBQ Abilene KS

Existing Contest 2014 11/12/2013 8/22-23/2014 Blues, Bresw & Barbecue Birch Run MI

Existing Contest 2014 11/15/2013 8/22-23/2014 When Pigs Fly BBQ Contest & Fly In McPherson KS

Existing Contest 2014 11/18/2013 8/22-23/2014 Up In Smoke On The Square Lincoln IL

Existing Contest 2014 11/25/2013 8/22-23/2014 Grill Games Kenosha WI

Existing Contest 2014 11/26/2013 8/22-23/2014 Hill City Wine, Brew & BBQ Hill City SD

Existing Contest 2014 11/27/2013 8/22-23/2014 Flint Hills Beef Fest BBQ Emporia KS

Existing Contest 2014 12/2/2013 8/22-23/2014 Sooie't Relief BBQ Benefit Greet SC

Existing Contest 2014 12/2/2013 8/29-30/2014 4th Annual Smokin In the Bogs Warrens WI

Existing Contest 2014 12/5/2013 8/30-31/2014 City of Bedford Blues & BBQ Festival Bedford TX

Existing Contest 2014 11/12/2013 9/5-6/2014 6th Annual Sothern York County BBQ Cook-Off York PA

Existing Contest 2014 12/2/2013 9/5-6/2014 Sky's the Limit BBQ Classic Garden City KS

Existing Contest 2014 11/20/2013 9/12-13/2014 Jug Tavern Festival Winder GA

Existing Contest 2014 12/2/2013 9/12-13/2014 Rubstock BBQ Championship: A Groovin' Time in the Foothills Cameron Park CA

Existing Contest 2014 12/2/2013 9/12-13/2014 Colorado Pork & Hogs Challenge Grand Junction CO

Existing Contest 2014 12/6/2013 9/13-14/2014 Harvard Fall Festival BBQ Contest Harvard MA

Existing Contest 2014 11/26/2013 9/19-20/2014 Jesse James Barbeque Cook Out Kearney MO

Existing Contest 2014 11/25/2013 9/20-21/2014 Telluride Barbeque Festival Telluride CO

Existing Contest 2014 11/25/2013 9/26-27/2014 Piggin' Around Woodbury TN

Existing Contest 2014 11/18/2013 9/27-28/2014 Whole Hawg Happenin' Marietta GA

Existing Contest 2014 12/2/2013 9/26-27/2014 Ohio Veteran Battle of the Barbecue Xenia OH

Existing Contest 2014 12/4/2013 9/26-27/2014 Bikes Blues & BBQ Fayetteville AR

Existing Contest 2014 12/4/2013 9/26-27/2014 Ak-Sar-Ben's Riber City Rodeo & Stock Show Omaha NE

Existing Contest 2014 11/15/2013 10/2-4/2014 Dana Point State BBQ Championship Dana Point CA

Existing Contest 2014 11/25/2013 10/3-4/2014 Keystone Classic Barbeque Harrisburg PA

Existing Contest 2014 12/2/2013 10/3-4/2014 Great Miller Lite Chili and BBQ Cookoff Conyers GA

Existing Contest 2014 11/12/2013 10/10-11/2014 The Real Squeal: Lyons Barbeque & Music Festival Lyons GA

Existing Contest 2014 11/20/2013 10/10-11/2014 Chillin and Grillin Sand Springs OK

Existing Contest 2014 11/18/2013 10/10-12/2014 Riverside Blues & BBQ Festival Greenfield MA

Existing Contest 2014 12/2/2013 10/10-11/2014 Grill'n & Chill'n BBQ Cook-Off Waxhaw NC

Existing Contest 2014 12/2/2013 10/10-11/2014 Bliss, Brews & Que Fort Bliss TX

Existing Contest 2014 11/18/2013 10/17-18/2014 9th Annual Lams Farm Barn Burner Bar-B-Q Libertyville IL

Existing Contest 2014 11/25/2013 10/17-18/2014 Ohio Smoked Meat & BBQ Festival Nelsonville OH

Existing Contest 2014 11/25/2013 10/17-18/2014 Balloons Bikes Blues and BBQ Parsons KS

Existing Contest 2014 12/2/2013 10/17-19/2014 Ram PRCA California Circuit Finals / Rodeo & Kansas City BBQ Cook Off / California Heritage Days Lancaster CA

Existing Contest 2014 11/12/2013 10/24-25/2014 Hillbilly Hog BBQ Throwdown & Fall Leaf Festival Cleveland GA

Existing Contest 2014 11/25/2013 10/24-25/2014 Border War BBQ Osawatomie KS

Existing Contest 2014 11/15/2013 10/31-11/1/2014 Smokin' the Fort - BBQ & Bluegrass Festival Fort Gibson OK

Existing Contest 2014 12/4/2013 11/21-22/2014 The National BBQ Cup Cumming GA

Mike Peters

Membership

Below are the numbers for November 2013.

Number of Total Members= 17,649

Number of New Members= 212

Number of Renewed Members=744

Number of Non-renewals= 305

Number of members who signed up via the website= 98 (18 were families)

Number of New Members from Judging classes= 81

Mike Peters

BOD Nomination

Nominee information has hit the Bullsheet and kcbs.us. Votenet is set and ready for voting to begin in January. I am out of town and without access to my notes, but I believe that voting starts on the 1st and goes until the Friday or Saturday of the banquet.

Jeff Stith

Rules Committee

Motion: I move that it be adopted that KCBS Reps be required to randomly spot check two teams at each contest the day prior to judging to verify that pork is a minimum of 4 pounds, that all meat is indeed unseasoned or marinated prior to inspection and legal cuts are being used. Said inspection would constitute the meat inspection for the two randomly selected teams.

Motion: I move that small incidental and accidental foreign objects such as a sliver of foil no longer be considered grounds for disqualification of a team's entry.

I would like to thank Phil Rizzardi, Neil Strawder, Mike Wozniak, David Hornby and Bill Moon for their service on the rules committee this year. Some of these guys have served on this committee for two years. Your service and dedication to KCBS is commendable and I appreciate your work and contributions.

As my time on the KCBS Board of Directors is coming to a close as of December 31, I would also like to thank all those members who supported my candidacy each of the two times that I ran. I have enjoyed my time serving the members of this great organization.

Wayne Lohman

December Marketing Report: KCBS/MMA Marketing Report

November 2013

Merchandise

● Total September Sales: $1,740

● 3 – 15% off coupons redeemed from Birthday emails

Web

• Advertising sold for October: $450

● 691 members have opted in to receive Birthday emails

● 2,456 online entries for the KCBS Celebrity BBQ Bash contest

GABT

● 1 successful event activation in November: World Food Championships in Las Vegas NV

● Continual Coordination and Logistics for 2013 GABT Tour – wrapping up

● GABT promotional registrations thus far 12,329

Sam’s National BBQ Tour

● Tour is Complete

● Continual PR/Social Media Updates

● Coordination and logistics for 2014 Sam’s Tour

Smithfield:

● 3 successful events: Hog Happnin’ in Shelby NC, The National BBQ Cup in Cumming GA, Plant City Pig Jam in Plant City FL

● Monthly strategy calls with Smithfield to discuss social media, events, couponing

● Continual Coordination and Logistics

● RSS upcoming events – None. 2013 Tour is complete.

PR

• Social Media, using KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

• GABT: 3,789 Twitter Followers / 6,460 FB Likes

• KCBS: 4,635 Twitter Followers / 19,792 FB Likes

• Updated News section of KCBS website as necessary (Sam's Tour, Smithfield Rib Super Series, Destination:Bacon Domination)

• Bullsheet Content – Sam’s Tour, Smithfield, Reser's, GABT, Rancher's, Wright Brand

• Promoting contest on each platform (Big Green Giveaway and Backyard Celebrity BBQ Bash)

• Destination America Pitmaster casting call eblast

Miscellaneous

• KCBS 2014 Initiative - report and recommendations

• CBJ Class at World Food Championships had 34 attendees

• Mike will once again present a Marketing Boot Camp at the banquet

Wayne Lohman

Marketing

The IOTeam is pleased to report that we have added 3 more countries contest discussions from the Caribbean Barbecue Association (CBBQA), based in San Juan, Puerto Rico. Our second year contest in San Juan has been moved to February 21-22, 2014 with a CBJ Class on the Thursday evening before the Friday Contest date. To date, 21 US Judges have applied to participate in the contest with 2 US competitive cooking teams attending. The CBBQA has also requested a sanctioned contest in Nassau, Bahamas for March 14-15 in conjunction with the Bahamas Culinary Association and the Bahamas Board of Tourism. The CBBQA is also working with contests sponsors in St. Thomas and the Dominion Republic for 2015.

The IOTeam has nominated two new International Reps to assist with the growth of contests in Ireland and the UK. Our first nominee resides in Northern England and has been a competitive cook in both the US and European Barbecue Circuit. We believe he has the best concept of the KCBS process of any European individual and is well respected by both teams and judges where he is known. He has worked with both Grill Stock Contests and the British BBQ Society.

Our second candidate is from Scotland but works in the States with a large financial consortium with offices in New York. He is a master KCBS Judge and has attended and been involved in every KCBS functions in Europe. He will be able to work not only European contests but also those contests in the US Northeast as he resides in Connecticut.

Since our last report we have added contests discussions in France and Switzerland. Organizers of both of these contests have been involved with the World Barbecue Association and have had successful bbq events with the sanctioning body. We expect contests in both of these countries in 2015. Our previous discussions with the Queen Victoria Market (QVM) has delayed for 2014 as there is just not enough time to put a sanctioned contest and CBJ Class for the March 2014 date. The QVM is a vibrant inner-city market offering a full range of fresh produce, local and imported gourmet foods to the attending public. The QVM has operated since 1878, and is a major part of the City of Melbourne where over 10 million people attend every year. The QVM is spread over more than two City blocks, is located in the heart of Melbourne and is easily accessible for the competing teams.

Mike Budai

Score committee

At the time of this report, I have just finished reviewing the latest version of the Score update and sent my notes to the developer.

The update is nearly finished. There is still a minor formatting issue with the new Turn-in Table report and another minor issue with submit results file. I expect both to be resolved this week and the new version will be sent to the entire Score Committee for final beta testing.

When the committee finishes its testing, the update will be ready for deployment.

I plan on going over the changes in the update at the annual rep meeting and if ready in time, have copies available for the reps.

The changes for this update were already approved by the president.

I motion that the board approves the distribution of the new KCBScore version when the KCBScore Committee completes its testing

Mike Budai

Technology

Activity since last report:

1) Posted the KCBS board meeting recordings from 11/13/13 and 11/26/13 to our website.

2) Updated TOY section on our website to include how ties are broken.

3) Updated kcbs.us email and email groups as requested.

4) Started the update process on the office gateway to comply with 2048-bit certificates.

5) Cleaned malware from one office workstation.

I ask the board to accept this report.

Tana Shupe

Education Committee

Thanks to input requested from our wonderful and knowledgeable reps, we have compiled a list of about 30 Kids Ques and Backyard contests throughout the U.S. I have a meeting tomorrow with two organizers who are interested in adding a backyard contest to their 26-year contest, after which these lists will be published in The Bullsheet. Teams will be encouraged to compete in these contests and to contact other organizers to encourage them to add such ancillary contests to their events.

Most of the Kids Ques have few entries, and they often flounder after a few years, as almost to a contest, these Ques experience problems due to their difficulty getting sponsors and establishing uniform categories and rules; several are held without the benefit of KCBS assistance.

The number of backyard teams and backyard contests continues to grow and many of the backyard teams are interested in additional chances to compete and in greater visibility within the barbecue community for their efforts. This is obviously an area of opportunity for KCBS.

Kim Collier

Rep Committee

During our meeting we talked about an agenda for the banquet.

Common sense and unwritten rule

Policy/rule changes

New Cook Q&A folder

Score update and changes

I would like to make the motion that The KCBS reps per diem be raised to the national average of $46.00 from the current $35.00.

I would like to make a motion that the following persons be consider for Rep in Training.

Mark Simmons

Finance Committee

The November financials for the Kansas City BBQ Society are attached.

The finance committee moves that the financials be approved as presented and entered into the permanent record of KCBS.

Don Harwell

CBJ Committee Report:

The CBJ Committee met on December 4th. Twenty nine CBJ classes are already on the KCBS web site for 2014. Discussion was centered on CBJ classes being taught the same by all instructors. The CBJ instructor’s Power Point with updated slides is being distributed to all instructors.

As of the end of October; 65 Certified Barbeque Judging (CBJ) classes have been taught in 2013, four of those being international (Netherlands, England and Germany). There has been a total of 2801 Students with 1949 of these being new members.

KCBS has also had 22 Certified Table Captain (CTC) Classes with a total of 317 students.

The next CBJ Committee meeting is scheduled for January 7th.

Don Harwell

Ad Hoc Committee:

Member’s Survey and Regional Representation:

A survey questionnaire of 11 questions was emailed to the KCBS membership.

Note: if you are a member and did not receive an email about the survey, please check your spam and if no email is found, please email membership@kcbs.us with your name, membership number, and email address so the KCBS office can update your email address in our database.

The Committee and Board of Directors want to thank all who voted. We had 3,068 responses (17% of membership) to the survey. Although an issue was reported that if a member voted no on question number one that member was not allowed to continue the survey. Below are the questions and the results. As one can see questions 8, 9, 10 and 11 had skipped votes. Questions 1 through 7 received 3,068 votes total. The board has started informal discussions reviewing the survey with a meeting on November the 20th. As a reminder, this survey was to the membership so the Board could understand members’ thoughts so that the Board may review and may act in a way that they feel is to the best interest to KCBS and its members. Any change to how Board members are elected will require an official vote with approval by the membership. This committee along with the Board will continue to review this survey, but due to timing issues, there will be no by-laws changes to vote on in the January, 2014 election. Hopefully, with diligent review and work by this committee and the board, there will be something for the membership to vote on by January 2015.

Q1 There are currently 12 members on the board of directors for KCBS; do you favor a portion of these directors being elected from designated regions of the United States?

3,068 voted - 2544 (82.92%)voted yes and 524 (17.08%) voted no

Q2 How many regions would you think could adequately represent the members of KCBS? 3,068 voted

636 (20.73%) voted 4 regions, 390 (12.71%) voted 5 regions, 1,326 (43.22%) voted 6 regions,

101 (3.29%) voted 7 regions, and 615 (20.05%) voted 8 regions

Q3 Which one of the following methods should be used to divide the country into regions: 3,068 voted

• Geographical location only received 673 votes (21.94%)

• Population of membership only received 96 votes (3.13%)

• Number of contest held in an area only received 80 votes (2.61%)

• A combination of membership population and geographical location received 833 votes (27.15%)

• A combination of geographical location membership population and number of contest held in an area received 1,386 votes (45.18%)

Q4 There are currently 12 members on the board of directors for KCBS, do you favor leaving the representation as it is with all members being elected at large from the entire membership? 3,068 voted

1,749 (57.01%) voted yes, 1,319 (42.99%) voted no

Q5 If regions are established, how should the KCBS board members then be chosen? 3,068 voted

• A combination of some board members elected from the membership-at-large mixed with some board members elected from specific regions received 1,861 votes (60.55%)

• All board members elected from specific designated regions received 1,207 votes (39.34%)

Q6 If regions are determined and representatives elected to the board, should only the members living in any particular region vote for the candidates of that region? 3,068 voted

2,078 (57.73%) voted yes, 990 (32.27%) voted no

Q7 If regions are determined and representatives elected to the board, should the entire membership as a whole all vote for the candidates of the various regions? 3,068 voted

1,293 (42,14%) voted yes, 1,775 (57.85%) voted no

Q8 Should the annual banquet be rotated around to the various regions with each region playing host when the banquet is held in that region? 2,988 voted 80 skipped this question

2,153 (72.05%) voted yes, 835 (27.95%) voted no

Q9 Should the annual banquet be held in the Kansas City area each year and not be rotated around to other cities around the United States? 2,988 voted 80 skipped this question

871 (29.15%) voted yes, 2,117 (70.85%) voted no 80 skipped this question

Q10 Should there be Regional Team of the Year awards given in the same categories as the Overall?

2,988 voted 80 skipped this question 2,313 (77.41%) voted yes, 675 (22.59%) voted no

Q11 If Regional Team of the Year awards are given, choose the option that would be the best way to determine these awards: 2,988 voted 80 skipped this question

• Count the scores of only the teams who reside in a particular region and only count the scores from the contest that were held in that region. Received 814 votes (27.24%)

• Count the scores of only the teams who reside in a particular region and count all contests that they participated in regardless of where the contest was held. Received 910 votes (30.45%)

• Count the scores of all teams who participated in all contest held in a particular region regardless of where they live, but only count the scores from the contest that were held in that region. Received 612 votes (20.48%)

• Let teams, regardless of where they reside, declare which region that they would like to compete in for Regional Team of the Year scores and only count the scores from the contest that were held in that region.

Received 340 votes (11.38%)

• Let teams, regardless of where they reside, declare which region that they would like to compete in for Regional Team of the Year and count all scores from all contest regardless of where those contest were held.

Received 312 votes (10.44%)

Dave Compton

Philanthropy Report

We have gotten the new application for the Grants in Aid published in the December 2013 issue of the BullSheet and it should be in the January, February and March 2014 issues as well.

From what I have heard from our office staff, they really like the idea of e-mail applications as it cuts down on the flood of paperwork that normally comes in. I think that next year the Philanthropy Committee should consider doing away with paper applications completely and going with an online program.

I propose that we just use the existing application for the Charitable Grants program for this year and that the new Philanthropy Committee can work on revising that program next year.

I ask that the Board allow one, or possibly two, more e-blasts advertising our Grants in Aid and the Charitable Grants. Possibly that could be combined with another reminder asking for ideas for the Rules Committee to look at for 2015.

I ask that the Board accept this report.

New/ old business

Carolyn Wells

Meeting in February

Request permission to secure meeting and lodging facilities in Kansas City for the Board/Strategic Planning meeting.

The date proposed is Feb. 14-15, 2014.

Candy Weaver

Update on code of conduct doc

Nothing to update. I will contact attorneys next week for eta on revisions

BBQscore

Mike B., Carolyn and I had a phone conference/data presentation with Stan Hays and Will Cleaver of BBQscores.com. Mike prepped data from 5 KCBS area contests for the input data. Carolyn and I were very impressed with the depth and breadth of the analysis. Will has requested more data in order to produce more relevant data. He would like raw contest data from contests in Kansas City area from August to end of year. He believes that the raw data does not need manual manipulation for his purposes. However, for the protection of all parties, a non-compete, non-disclosure agreement should be executed on both sides. I will discuss this with our attorneys.

I move that KCBS and BBQscores.com execute an agreement protecting the other from disclosure on confidential information and stating intentions not to compete with each other and that KCBS provide extended information required to make a full presentation to the board (probably in February).

Correction to motion that was incorrectly documented

1. In order to prevent a tie in the top 20 positions, the following procedures be applied. Look to the eleventh contest cooked by the tied teams. This contest score will be factored in with the other ten contest scores. Should this not break the tie, continue with contest 12. Should a team not have cooked more than 10 contests; a zero will be input for the tiebreaking contest.

I move that the corrected motion above be put to use immediately.

Close Session

Contract NBBQA

Kim Collier

Rep situations

Don Harwell

TC situation

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