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FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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Dec BOD meeting quick notes

December 15, 2013
Kansas City Barbeque Society
Board of Director's AGENDA
December 11, 2013

*The following Quick Notes reflect the actions taken at the Board of Directors Meeting on December 11, 2013 and will become the official minutes of that meeting approved by the board at its next scheduled meeting


BOD Attendance: Candy Weaver, Mike Budai, Mike Peters, Randy Bigler, Jeff Stith,  Wayne Lohman, Dave Compton, Kim Collier, Mark Simmons , Steve Farrin, Don Harwell, Tana Shupe

Other Attendance:  Carolyn Wells, Mike McCloud from MMA, Karrin Murphy

Kim Collier:
Approval to accept minutes of last meeting with correction
Second Jeff Stith
All say aye, No opposed

Approval to accept minute’s special meeting with correction
Second Steve Farrin
All say aye, No opposed

Mike McCloud MMA
December Marketing Report: KCBS/MMA Marketing Report
November 2013

●    Total September Sales: $1,740
●    3 – 15% off coupons redeemed from Birthday emails

•    Advertising sold for October: $450
●    691 members have opted in to receive Birthday emails
●    2,456 online entries for the KCBS Celebrity BBQ Bash contest

●    1 successful event activation in November:  World Food Championships in Las Vegas NV
●    Continual Coordination and Logistics for 2013 GABT Tour – wrapping up
●    GABT promotional registrations thus far 12,329

Sam’s National BBQ Tour
●    Tour is Complete
●    Continual PR/Social Media Updates
●    Coordination and logistics for 2014 Sam’s Tour

●    3 successful events: Hog Happnin’ in Shelby NC, The National BBQ Cup in Cumming GA, Plant City Pig Jam in Plant City FL
●    Monthly strategy calls with Smithfield to discuss social media, events, couponing
●    Continual Coordination and Logistics
●    RSS upcoming events – None.  2013 Tour is complete.

•    Social Media, using KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion
•    GABT: 3,789 Twitter Followers / 6,460 FB Likes
•    KCBS:  4,635 Twitter Followers / 19,792 FB Likes
•    Updated News section of KCBS website as necessary (Sam's Tour, Smithfield Rib Super Series, Destination:Bacon Domination)
•    Bullsheet Content – Sam’s Tour, Smithfield, Reser's, GABT, Rancher's, Wright Brand
•    Promoting contest on each platform (Big Green Giveaway and Backyard Celebrity BBQ Bash)
•    Destination America Pitmaster casting call eblast

•    KCBS 2014 Initiative - report and recommendations
•    CBJ Class at World Food Championships had 34 attendees
•    Mike will once again present a Marketing Boot Camp at the banquet

 MMA is working on sponsors; he should have good news on sponsors soon. At the Banquet he will be holding a marketing boot camp at Banquet it will be 1 to1.5 hours.  
Candy asked about Big Green give away, Mike M it will be done on the 20th
Carolyn would like economic impact weave into the marking boot camp.
Mike M, Randy B, and Wayne L will do a phone conference to talk about marketing boot camp/organizer

Candy questions about repairs that need to be done on the trailer.
Candy is question if it is a MMA expense or KCBS expense.
Mike P feels he can do some of the repairs himself to help with the cost.
Mike Peters will be keeping us updated about the repairs.

Karin Murphy
Sanction report
Status    Date R'cvd    Date of Contest    Contest Name    City    ST    Conflicting Contests    Additional Information                            
New Contest 2014    11/25/2013    10/11-12/2014    "Smoke in the Valley"    Pikeville    TN    Rome, GA    132 miles                    
Existing Contest 2014    12/2/2013    5/16-17/2014    Platte City BBQ Cook-Off    Platte City    MO    Olathe, KS    40 miles
Existing Contest 2014    12/5/2013    6/13-14/2014    Tonganoxie Days BBQ Blowout    Tonganoxie    KS    Topeka, KS    40 miles
Existing Contest 2014    11/25/2013    7/25-26/2014    6th Annual Vista Q Classic    Vista    CA    Big Bear Lake, CA -cancelled in 2013, haven't received paperwork for 2014    111-139 miles
Existing Contest 2014    12/2/2013    7/25-26/2014    Smokin' Hot Cars & BBQ at the Allen County Fair    Iola    KS    Lee's Summit, MO - haven't received paperwork for 2014    108 miles
Existing Contest 2014    11/25/2013    9/19-20/2014    28th Annual Cherokee Strip Cookoff    Ponca City    OK    Tulsa, OK -cancelled in 2013, haven't received paperwork for 2014.    94 miles
Pardoner  Ks.     6/20-21 /2014 In conflict with Lenexa Ks,    135 miles
Candy motion to approve the above contest
Randy Second
All say aye, No opposed

Karrin 261 contest to date

Status    Date R'cvd    Date of Contest    Contest Name    City    ST    Additional Information
New Contest 2014    11/13/2013    3/14-15/2014    Smokin' At The Run Shootout Flight A    Miami    OK    
New Contest 2014    11/13/2013    3/14-15/2014    Smokin' At The Run Shootout Flight B    Miami    OK    
New Contest 2014    12/6/2013    3/14-15/2014    Nassau Bahamas Smokin' Hot BBQ    Nassau Bahamas        
New Contest 2014    12/5/2013    3/28-29/2014    Grills Gone Wild BBQ Festival    London    KY    
New Contest 2014    11/18/2013    4/25-27/2014    Washington State Spring BBQ Championship    Monroe    WA    
New Contest 2014    12/5/2013    4/25-26/2014    Central Iowa Expo BBQ, Cruise & Brew    Boone    IA    
New Contest 2014    12/5/2013    4/26-27/2014    Central Iowa Expo BBQ, Cruise & Brew    Boone    IA    
New Contest 2014    11/18/2013    5/3-4/2014    Ridgefield Gone Country BBQ Festival    Ridgefield    CT    
New Contest 2014    12/2/2013    5/2-4/2014    Elk Grove Western Festival & BBQ Championship    Elk Grove    CA    
New Contest 2014    11/19/2013    5/10-11/2014    Beer, Fries & BBQ - The Belgian Low & Slow BBQ Championship    Hasselt    Belgium    
New Contest 2014    11/19/2013    5/10-11/2014    The Polish "Hungry for Q" BBQ Bash    Gardner    MA    
New Contest 2014    12/2/2013    5/30-31/2014    Chukchansi Gold Resort & Casino State BBQ Championship    Coarstgold    CA    
New Contest 2014    12/2/2013    6/13-14/2014    Hog and Steer Barbecue Competition & Festival    Oconomowoc    WI    
New Contest 2014    11/18/2013    6/20-21/2014    Battle of the Bones    Central Point    OR    
New Contest 2014    12/2/2013    6/20-21/2014    Barbourville BBQ Festival    Barbourville    KY    
New Contest 2014    11/13/2013    7/5-6/2014    Que'n In The Park    Bryant    AR    
New Contest 2014    11/14/2013    7/25-26/2014    BBQ Fest Cooking Contest    Dyersburg    TN    
New Contest 2014    12/2/2013    9/26-27/2014    Beans and Butts Challenge    Hickory    NC    

Existing Contest 2014    11/13/2013    3/15-16/2014    Smokin' At The Run    Miami    OK    
Existing Contest 2014    11/13/2013    3/21-22/2014    Hammond BBQ    Hammond    LA    
Existing Contest 2014    12/2/2013    4/3-5/2014    2nd Annual Parkinson's Smoke Out    Evansville    IN    
Existing Contest 2014    11/18/2013    4/11-12/2014    Smoke In The Spring    Osage City    KS    
Existing Contest 2014    12/2/2013    4/11-12/2014    Kings of the Que BBQ Championship    Woodland    CA    
Existing Contest 2014    11/12/2013    4/18-19/2014    Cornelia Apple Blossom BBQ Festival    Cornelia    GA    
Existing Contest 2014    11/19/2013    4/18-19/2014    Kings Mountain Firehouse BBQ Cook-off    Kings Mountain    NC    
Existing Contest 2014    11/12/2013    4/25-26/2014    Wabash Ribberfest Barbecue Championship Inc    Mt. Carmel    Il    
Existing Contest 2014    11/15/2013    4/25-26/2014    BBQ Capital Cookoff    Lexington     NC    
Existing Contest 2014    12/2/2013    4/25-26/2014    Pony Express BBQ Challenge    Gothenburg    NE    
Existing Contest 2014    12/2/2013    4/25-26/2014    Smokin' in the Ozarks    Rogers    AR    
Existing Contest 2014    11/26/2013    5/2-3/2014    Bixby BBQ'N Blues Festival    Bixby    OK    
Existing Contest 2014    11/27/2013    5/2-3/2014    Columbia Elks Lodge #594 BBQ Contest    Columbia    MO    
Existing Contest 2014    9/26/2013    5/9-10/2014    Rock'n Ribs BBQ Festival    Springfield    MO    
Existing Contest 2014    11/12/2013    5/9-10/2014    Roman Roast on the River    Rome    GA    
Existing Contest 2014    11/25/2013    5/9-10/2014    Boots & BBQ Festival    Claremore    OK    
Existing Contest 2014    11/26/2013    5/9-10/2014    West Coast BBQ Classic    Long Beach    CA    
Existing Contest 2014    11/27/2013    5/9-10/2014    Smoke in the Valley BBQ Competition    Green Lane    PA    
Existing Contest 2014    11/20/2013    5/16-17/2014    Minnesota in May    Falcon Heights    MN    
Existing Contest 2014    12/2/2013    5/16-17/2014    Middletown BBQ Festival    Middletown    DE    
Existing Contest 2014    12/2/2013    5/17-18/2014    Smokin on the Lake    Monroe City    MO    
Existing Contest 2014    11/25/2013    5/24-25/2014    Papa Joe's Banjo-B-Que & Bluegrass Festival    Evans    GA    
Existing Contest 2014    12/2/2013    5/24-25/2014    Smokin' in the Junction    West Des Moines    IA    
Existing Contest 2014    11/12/2013    5/30-31/2014    3rd Annual Valley Veterans Barbecue Competition    Valley    NE    
Existing Contest 2014    11/7/2013    6/6-7/2014    Variety Children's Charity Barbeque Bash    Memphis    TN    
Existing Contest 2014    11/19/2013    6/6-7/2014    Poor Que    Montello    WI    
Existing Contest 2014    11/25/2013    6/6-7/2014    Lincolnton Hog Happenin'    Lincolnton    NC    
Existing Contest 2014    11/25/2013    6/6-7/2014    SD BBQ Championships    Huron    SD    
Existing Contest 2014    11/25/2013    6/6-7/2014    3rd Annual VC Music Fest & BBQ    Valley Center    CA    
Existing Contest 2014    12/2/2013    6/13-14/2014    Blueridge BBQ & Music Festival    Tryon    NC    
Existing Contest 2014    12/2/2013    6/13-14/2014    California Honey Harvest Festival & BBQ Championship    Fillmore    CA    
Existing Contest 2014    12/2/2013    6/13-14/2014    Northern Arizona BBQ Festival    Willams    AZ    
Existing Contest 2014    12/3/2013    6/13-14/2014    Crossboarder Blues, Brews & Que    Wilson    NY    
Existing Contest 2014    11/18/2013    6/20-21/2014    Peak City Pig Fest    Apex    NC    
Existing Contest 2014    11/18/2013    6/21-22/2014    Safeway National Capital Barbecue Battle    Washington D.C.        
Existing Contest 2014    11/20/2013    6/21-22/2014    Ol' Glory BBQ Bash    Fredonia    KS    
Existing Contest 2014    11/25/2013    6/21-22/2014    Mr. BBQ Barbeque Challenge    Davenport    IA    
Existing Contest 2014    11/25/2013    6/27-28/2014    Silicon Valley BBQ Championships    Santa Clara    CA    
Existing Contest 2014    11/25/2013    6/27-28/2014    Super City Blues & Ques    Metropolis    IL    
Existing Contest 2014    11/25/2013    6/27-28/2014    High Desert Music Festival and BBQ Showdown    Victorville    CA    *date change
Existing Contest 2014    11/25/2013    6/27-28/14    Smoke on the Square: In Memory of David Harness    Franklin    IN    
Existing Contest 2014    11/25/2013    7/4-6/2014    Pork & Brew BBQ State Championship    Rio Rancho    NM    
Existing Contest 2014    11/25/2013    7/11-12/2014    13th Annual Bordertown Bash    Fort Smith    AR    *date change
Existing Contest 2014    11/26/2013    7/11-12/2014    7th Annual Wellsville BBQ Cookoff    Wellsville    MO    
Existing Contest 2014    11/27/2013    7/11-12/2014    Wine Country Big Q    Rohnert Park (Santa Rosa)    CA    
Existing Contest 2014    11/26/2013    7/18-19/2014    Smokin' on the River    Glasgow    MO    
Existing Contest 2014    11/12/2013    7/25-26/2014    WNC BBQ Festival "Smokin' in the Valley"    Maggie Valley    NC    
Existing Contest 2014    12/2/2013    7/25-26/2014    Siskiyou Beef Country Cook-Off    Montaque     CA    
Existing Contest 2014    12/2/2013    7/25-26/2014    Up in Smoke BBQ Bash    Mason City    IA    
Existing Contest 2014    11/18/2013    8/1-2/2014    The SLV Beat the Heat BBQ, Brews and Chili Comp    Alamosa    CO    
Existing Contest 2014    11/18/2013    8/1-2/2014    Lynch Livestock Pig Stampede    Waucoma    IA    
Existing Contest 2014    11/18/2013    8/8-9/2014    Cass County "Cookin' At the Fair"    Weeping Water    NE    
Existing Contest 2014    11/15/2013    8/15-16/2014    Conifer Mountain BBQ Challenge    Conifer    CO    
Existing Contest 2014    11/25/2013    8/14-16/2014    Classic City BBQ & Tailgate Show    Athens    GA    
Existing Contest 2014    12/5/2013    8/15-16/2014    22nd Annual State Barbeque Championship of Nebraska    LaPlatte    NE    
Existing Contest 2014    11/25/2013    8/16-17/2014    Wheatstock Grill-Off: Peace, Love & BBQ    Abilene    KS    
Existing Contest 2014    11/12/2013    8/22-23/2014    Blues, Bresw & Barbecue    Birch Run    MI    
Existing Contest 2014    11/15/2013    8/22-23/2014    When Pigs Fly BBQ Contest & Fly In    McPherson    KS    
Existing Contest 2014    11/18/2013    8/22-23/2014    Up In Smoke On The Square    Lincoln    IL    
Existing Contest 2014    11/25/2013    8/22-23/2014    Grill Games    Kenosha    WI    
Existing Contest 2014    11/26/2013    8/22-23/2014    Hill City Wine, Brew & BBQ    Hill City    SD    
Existing Contest 2014    11/27/2013    8/22-23/2014    Flint Hills Beef Fest BBQ    Emporia    KS    
Existing Contest 2014    12/2/2013    8/22-23/2014    Sooie't Relief BBQ Benefit    Greet    SC    
Existing Contest 2014    12/2/2013    8/29-30/2014    4th Annual Smokin In the Bogs    Warrens    WI    
Existing Contest 2014    12/5/2013    8/30-31/2014    City of Bedford Blues & BBQ Festival    Bedford    TX    
Existing Contest 2014    11/12/2013    9/5-6/2014    6th Annual Sothern York County BBQ Cook-Off    York    PA    
Existing Contest 2014    12/2/2013    9/5-6/2014    Sky's the Limit BBQ Classic    Garden City    KS    
Existing Contest 2014    11/20/2013    9/12-13/2014    Jug Tavern Festival    Winder    GA    
Existing Contest 2014    12/2/2013    9/12-13/2014    Rubstock BBQ Championship: A Groovin' Time in the Foothills    Cameron Park    CA    
Existing Contest 2014    12/2/2013    9/12-13/2014    Colorado Pork & Hogs Challenge    Grand Junction    CO    
Existing Contest 2014    12/6/2013    9/13-14/2014    Harvard Fall Festival BBQ Contest    Harvard    MA    
Existing Contest 2014    11/26/2013    9/19-20/2014    Jesse James Barbeque Cook Out    Kearney    MO    
Existing Contest 2014    11/25/2013    9/20-21/2014    Telluride Barbeque Festival    Telluride    CO    
Existing Contest 2014    11/25/2013    9/26-27/2014    Piggin' Around    Woodbury    TN    
Existing Contest 2014    11/18/2013    9/27-28/2014    Whole Hawg Happenin'    Marietta    GA    
Existing Contest 2014    12/2/2013    9/26-27/2014    Ohio Veteran Battle of the Barbecue    Xenia    OH    
Existing Contest 2014    12/4/2013    9/26-27/2014    Bikes Blues & BBQ    Fayetteville    AR    
Existing Contest 2014    12/4/2013    9/26-27/2014    Ak-Sar-Ben's Riber City Rodeo & Stock Show    Omaha    NE    
Existing Contest 2014    11/15/2013    10/2-4/2014    Dana Point State BBQ Championship    Dana Point    CA    
Existing Contest 2014    11/25/2013    10/3-4/2014    Keystone Classic Barbeque    Harrisburg    PA    
Existing Contest 2014    12/2/2013    10/3-4/2014    Great Miller Lite Chili and BBQ Cookoff    Conyers    GA    
Existing Contest 2014    11/12/2013    10/10-11/2014    The Real Squeal: Lyons Barbeque & Music Festival    Lyons    GA    
Existing Contest 2014    11/20/2013    10/10-11/2014    Chillin and Grillin    Sand Springs    OK    
Existing Contest 2014    11/18/2013    10/10-12/2014    Riverside Blues & BBQ Festival    Greenfield    MA    
Existing Contest 2014    12/2/2013    10/10-11/2014    Grill'n & Chill'n BBQ Cook-Off    Waxhaw    NC    
Existing Contest 2014    12/2/2013    10/10-11/2014    Bliss, Brews & Que    Fort Bliss    TX    
Existing Contest 2014    11/18/2013    10/17-18/2014    9th Annual Lams Farm Barn Burner Bar-B-Q    Libertyville    IL    
Existing Contest 2014    11/25/2013    10/17-18/2014    Ohio Smoked Meat & BBQ Festival    Nelsonville    OH    
Existing Contest 2014    11/25/2013    10/17-18/2014    Balloons Bikes Blues and BBQ    Parsons    KS    
Existing Contest 2014    12/2/2013    10/17-19/2014    Ram PRCA California Circuit Finals / Rodeo & Kansas City BBQ Cook Off / California Heritage Days    Lancaster    CA    
Existing Contest 2014    11/12/2013    10/24-25/2014    Hillbilly Hog BBQ Throwdown & Fall Leaf Festival    Cleveland    GA    
Existing Contest 2014    11/25/2013    10/24-25/2014    Border War BBQ    Osawatomie    KS    
Existing Contest 2014    11/15/2013    10/31-11/1/2014    Smokin' the Fort - BBQ & Bluegrass Festival    Fort Gibson    OK    
Existing Contest 2014    12/4/2013    11/21-22/2014    The National BBQ Cup    Cumming    GA    
Mike Peters

Below are the numbers for November 2013.
 Number of Total Members= 17,649
 Number of New Members= 212
 Number of Renewed Members=744
 Number of Non-renewals= 305
 Number of members who signed up via the website= 98 (18 were families)
 Number of New Members from Judging  classes= 81
Mike P wants to know if a report from MMA and Joe coronate the number of contest that a team has cook, Will help out with backyard information to run a report annually.
Mike B asked Mike P  to send him what he wants the annual report to show.  
Mike Peters
BOD Nomination
Nominee information has hit the Bullsheet and kcbs.us. Votenet is set and ready for voting to begin in January. I am out of town and without access to my notes, but I believe that voting starts on the 1st and goes until the Friday or Saturday of the banquet.

Don clarifying  Voting is set for Jan. 2 at midnight and close at noon on Jan 17. Central time

Reported accepted
All say aye, No opposed

Jeff Stith
Rules Committee

Motion: I move that it be adopted that KCBS Reps be required to randomly spot check two teams at each contest the day prior to judging to verify that pork is a minimum of 4 pounds, that all meat is indeed unseasoned or marinated prior to inspection and legal cuts are being used. Said inspection would constitute the meat inspection for the two randomly selected teams.
No second to motion,
Motion did not pass

 Motion: I move that small incidental and accidental foreign objects such as a sliver of foil no longer be considered grounds for disqualification of a team's entry.
Motion withdrawn due to rules are set for 2014
 I would like to thank Phil Rizzardi, Neil Strawder, Mike Wozniak, David Hornby and Bill Moon for their service on the rules committee this year. Some of these guys have served on this committee for two years. Your service and dedication to KCBS is commendable and I appreciate your work and contributions.
 As my time on the KCBS Board of Directors is coming to a close as of December 31, I would also like to thank all those members who supported my candidacy each of the two times that I ran. I have enjoyed my time serving the members of this great organization.

Wayne Lohman

The IOTeam is pleased to report that we have added 3 more countries contest discussions from the Caribbean Barbecue Association (CBBQA), based in San Juan, Puerto Rico.  Our second year contest in San Juan has been moved to February 21-22, 2014 with a CBJ Class on the Thursday evening before the Friday Contest date.  To date, 21 US Judges have applied to participate in the contest with 2 US competitive cooking teams attending.  The CBBQA has also requested a sanctioned contest in Nassau, Bahamas for March 14-15 in conjunction with the Bahamas Culinary Association and the Bahamas Board of Tourism.  The CBBQA is also working with contests sponsors in St. Thomas and the Dominion Republic for 2015.
The IOTeam has nominated two new International Reps to assist with the growth of contests in Ireland and the UK.  Our first nominee resides in Northern England and has been a competitive cook in both the US and European Barbecue Circuit.  We believe he has the best concept of the KCBS process of any European individual and is well respected by both teams and judges where he is known.  He has worked with both Grill Stock Contests and the British BBQ Society.
Our second candidate is from Scotland but works in the States with a large financial consortium with offices in New York.  He is a master KCBS Judge and has attended and been involved in every KCBS functions in Europe.  He will be able to work not only European contests but also those contests in the US Northeast as he resides in Connecticut.
Since our last report we have added contests discussions in France and Switzerland.  Organizers of both of these contests have been involved with the World Barbecue Association and have had successful bbq events with the sanctioning body.  We expect contests in both of these countries in 2015.  Our previous discussions with the Queen Victoria Market (QVM) has delayed for 2014 as there is just not enough time to put a sanctioned contest and CBJ Class for the March 2014 date.   The QVM is a vibrant inner-city market offering a full range of fresh produce, local and imported gourmet foods to the attending public.  The QVM has operated since 1878, and is a major part of the City of Melbourne where over 10 million people attend every year.  The QVM is spread over more than two City blocks, is located in the heart of Melbourne and is easily accessible for the competing teams.
Report Accepted
All say aye, No opposed

Mike Budai
Score committee

At the time of this report, I have just finished reviewing the latest version of the Score update and sent my notes to the developer.
The update is nearly finished. There is still a minor formatting issue with the new Turn-in Table report and another minor issue with submit results file. I expect both to be resolved this week and the new version will be sent to the entire Score Committee for final beta testing.
When the committee finishes its testing, the update will be ready for deployment.
I plan on going over the changes in the update at the annual rep meeting and if ready in time, have copies available for the reps.
The changes for this update were already approved by the president.
Here is the list of changes:
1) Make the table number field able to be edited if the rep enters more than six characters by accident.
2) Update the Overall tie breaker to lock after the four main meats have been entered.
3) Change the "Track" judges button changes from also changing "Counts" button when in edit category screen.
4) Allow direct access to the "Counts" and "Track" buttons from the Settings screen without having to go in to the Edit Category screen.
5) Add a Delete Table feature in the Add Scores screen to make editing easier in the event the rep entered the wrong table number.
6) Spell out the category name on the Tally sheets and Print Top reports instead of the category two digit code.
7) Reverse the printed order of the Print Top report to make it easier for the announcer to read.
8) Arrange the team numbers in columns instead of rows on the Turn In Table report.
9) Arrange the categories listed at the bottom of the Turn In Table report in the same order as they are listed in the Contest Setup screen.
10) Camouflage the table numbers on the Tally sheets and Team Detail reports that are handed out to the teams.
11) Change the import from satellite computers on categories after chicken so that if there is no cbj number entered in the satellite computer it won't overwrite the cbj information on the main computer.
I motion that the board approves the distribution of the new KCBScore version when the KCBScore Committee completes its testing
Candy make sure new cd is label version number
Second Mark Simons
All say aye, No opposed
Motion Pass

Mike Budai

Activity since last report:
1) Posted the KCBS board meeting recordings from 11/13/13 and 11/26/13 to our website.
2) Updated TOY section on our website to include how ties are broken.
3) Updated kcbs.us email and email groups as requested.
4) Started the update process on the office gateway to comply with 2048-bit certificates.
5) Cleaned malware from one office workstation.
I ask the board to accept this report.
Report Accepted
All say aye, No opposed

Tana Shupe
Education Committee
Thanks to input requested from our wonderful and knowledgeable reps, we have compiled a list of about 30 Kids Ques and Backyard contests throughout the U.S.  I have a meeting tomorrow with two organizers who are interested in adding a backyard contest to their 26-year contest, after which these lists will be published in The Bullsheet.   Teams will be encouraged to compete in these contests and to contact other organizers to encourage them to add such ancillary contests to their events.
Most of the Kids Ques have few entries, and they often flounder after a few years, as almost to a contest, these Ques experience problems due to their difficulty getting sponsors and establishing uniform categories and rules; several are held without the benefit of KCBS assistance.  
The number of backyard teams and backyard contests continues to grow and many of the backyard teams are interested in additional chances to compete and in greater visibility within the barbecue community for their efforts.  This is obviously an area of opportunity for KCBS.
Report accepted
All say aye, No opposed

Kim Collier
Rep Committee
During our meeting we talked about an agenda for the banquet.
Common sense and unwritten rule, I will get a list of things for the BOD to have an understanding.
Policy/rule changes
New Cook Q&A folder
Score update and changes

I would like to make the motion that The KCBS reps per diem be raised to the national average of $46.00 from the current $35.00.
Second Dave C
All say aye, No opposed
Motion Pass

Mark Simmons
Finance Committee
The November financials for the Kansas City BBQ Society are attached.
The finance committee moves that the financials be approved as presented and entered into the permanent record of KCBS.
Second Mike B
All say aye, No opposed

Don Harwell
CBJ Committee Report:  
The CBJ Committee met on December 4th.  Twenty nine CBJ classes are already on the KCBS web site for 2014. Discussion was centered on CBJ classes being taught the same by all instructors. The CBJ instructor’s Power Point with updated slides is being distributed to all instructors.   

As of the end of October; 65 Certified Barbeque Judging (CBJ) classes have been taught in 2013, four of those being international (Netherlands, England and Germany).   There has been a total of 2801 Students with 1949 of these being new members.    
KCBS has also had 22 Certified Table Captain (CTC) Classes with a total of 317 students.  
The next CBJ Committee meeting is scheduled for January 8th.

 Reported Accepted  
All say aye, No opposed

Don Harewell
CBJ situation
  I motion Joe Guthrie Jr. be removed from Judging and Table Captaining at KCBS events for a period of 1 year.  I also motion that after the 1 year he must retake a CBJ judging and Table Captain Class to be permitted to judge or work as a TC.    

Second by Steve F
All say aye, No opposed
Motion Pass

Don Harwell
Ad Hoc Committee:
Member’s Survey and Regional Representation:

A survey questionnaire of 11 questions was emailed to the KCBS membership.
Note: if you are a member and did not receive an email about the survey, please check your spam and if no email is found, please email  membership@kcbs.us with your name, membership number, and email address so the KCBS office can update your email address in our database.

The Committee and Board of Directors want to thank all who voted.  We had 3,068 responses (17% of membership) to the survey.  Although an issue was reported that if a member voted no on question number one that member was not allowed to continue the survey.  Below are the questions and the results.  As one can see questions 8, 9, 10 and 11 had skipped votes.  Questions 1 through 7 received 3,068 votes total.  The board has started informal discussions reviewing the survey with a meeting on November the 20th.  As a reminder, this survey was to the membership so the Board could understand members’ thoughts so that the Board may review and may act in a way that they feel is to the best interest to KCBS and its members.  Any change to how Board members are elected will require an official vote with approval by the membership.  This committee along with the Board will continue to review this survey, but due to timing issues, there will be no by-laws changes to vote on in the January, 2014 election.  Hopefully, with diligent review and work by this committee and the board, there will be something for the membership to vote on by January 2015.

Q1 There are currently 12 members on the board of directors for KCBS; do you favor a portion of these directors being elected  from designated regions of the United States?  
3,068 voted - 2544 (82.92%)voted yes and 524 (17.08%) voted no

Q2 How many regions would you think could adequately represent the members of KCBS? 3,068 voted
    636 (20.73%) voted 4 regions, 390 (12.71%) voted 5 regions, 1,326 (43.22%) voted 6 regions,
    101 (3.29%) voted 7 regions, and 615 (20.05%) voted 8 regions

Q3 Which one of the following methods should be used to divide the country into regions: 3,068 voted
•    Geographical location only received 673 votes (21.94%)
•    Population of membership only received 96 votes (3.13%)
•    Number of contest held in an area only received 80 votes (2.61%)
•    A combination of membership population and geographical location received 833 votes (27.15%)
•    A combination of geographical location membership population and number of contest held in an area received 1,386 votes (45.18%)

Q4 There are currently 12 members on the board of directors for KCBS, do you favor leaving the representation as it is with all members being elected at large from the entire membership?  3,068 voted
1,749 (57.01%) voted yes, 1,319 (42.99%) voted no

Q5 If regions are established, how should the KCBS board members then be chosen? 3,068 voted
•    A combination of some board members elected from the membership-at-large mixed with some board members elected from specific regions received 1,861 votes (60.55%)
•    All board members elected from specific designated regions received 1,207 votes (39.34%)

Q6 If regions are determined and representatives elected to the board, should only the members living in any particular region vote for the candidates of that region? 3,068 voted
2,078 (57.73%) voted yes, 990 (32.27%) voted no

Q7 If regions are determined and representatives elected to the board, should the entire membership as a whole all vote for the candidates of the various regions? 3,068 voted
1,293 (42,14%) voted yes, 1,775 (57.85%) voted no

Q8 Should the annual banquet be rotated around to the various regions with each region playing host when the banquet is held in that region?    2,988 voted 80 skipped this question
2,153 (72.05%) voted yes, 835 (27.95%) voted no   

Q9 Should the annual banquet be held in the Kansas City area each year and not be rotated around to other cities around the United States?  2,988 voted 80 skipped this question
871 (29.15%) voted yes, 2,117 (70.85%) voted no   80 skipped this question

Q10 Should there be Regional Team of the Year awards given in the same categories as the Overall?
2,988 voted 80 skipped this question      2,313 (77.41%) voted yes, 675 (22.59%) voted no   

Q11 If Regional Team of the Year awards are given, choose the option that would be the best way to determine these awards:  2,988 voted 80 skipped this question
•    Count the scores of only the teams who reside in a particular region and only count the scores from the contest that were held in that region.   Received 814 votes (27.24%)

•    Count the scores of only the teams who reside in a particular region and count all contests that they participated in regardless of where the contest was held.    Received 910 votes (30.45%)

•    Count the scores of all teams who participated in all contest held in a particular region regardless of where they live, but only count the scores from the contest that were held in that region.   Received 612 votes (20.48%)

•    Let teams, regardless of where they reside, declare which region that they would like to compete in for Regional Team of the Year scores and only count the scores from the contest that were held in that region.
Received 340 votes (11.38%)

•    Let teams, regardless of where they reside, declare which region that they would like to compete in for Regional Team of the Year and count all scores from all contest regardless of where those contest were held.
Received 312 votes (10.44%)

Report Accepted
All say aye, No opposed

Dave Compton
Philanthropy  Report

We have gotten the new application for the Grants in Aid published in the December 2013 issue of the BullSheet and it should be in the January, February and March 2014 issues as well.  

From what I have heard from our office staff, they really like the idea of e-mail applications as it cuts down on the flood of paperwork that normally comes in.  I think that next year the Philanthropy Committee should consider doing away with paper applications completely and going with an online program.    

I propose that we just use the existing application for the Charitable Grants program for this year and that the new Philanthropy Committee can work on revising that program next year.

I ask that the Board allow one, or possibly two, more e-blasts advertising our Grants in Aid and the Charitable Grants.  Possibly that could be combined with another reminder asking for ideas for the Rules Committee to look at for 2015.

Carolyn ask, letters from councilors on behalf of a student.  Dave said yes to accept

I ask that the Board accept this report.
Report Accepted
All say aye, No opposed

New/ old business

Carolyn Wells
Meeting in February

Request permission to secure meeting and lodging facilities in Kansas City for the Board/Strategic Planning meeting.
Ok, to proceed
The date proposed is Feb. 14-15, 2014.
Candy Weaver
Update on code of conduct doc

Nothing to update. I will contact attorneys next week for eta on revisions
Mike B., Carolyn and I had a phone conference/data presentation with Stan Hays and Will Cleaver of BBQscores.com.  Mike prepped data from 5 KCBS area contests for the input data.  Carolyn and I were very impressed with the depth and breadth of the analysis.  Will has requested more data in order to produce more relevant data.  He would like raw contest data from contests in Kansas City area from August to end of year.  He believes that the raw data does not need manual manipulation for his purposes.  However, for the protection of all parties, a non-compete, non-disclosure agreement should be executed on both sides.  I will discuss this with our attorneys.
I move that KCBS and BBQscores.com execute an agreement protecting the other from disclosure on confidential information and stating intentions not to compete with each other and that KCBS provide extended information required to make a full presentation to the board (probably in February).
Second Steve F
10 say aye Mike P, Randy B, Jeff S,  Wayne L, Dave C, Kim C, Mark S, Steve F, Don H, Tana S,
1 opposed Mike B
Motion Pass

Correction to motion that was incorrectly documented
1.   In order to prevent a tie in the top 20 positions, the following procedures be applied.  Look to the eleventh contest cooked by the tied teams.  This contest score will be factored in with the other ten contest scores.  Should this not break the tie, continue with contest 12 and so on until the tie is broken.  Should a team not have cooked more than 10 contests; a zero will be input for the tiebreaking contest.
I move that the corrected motion above be put to use immediately.
Second by Dave
All say aye, No opposed
Motion pass

Tana Move to go to close session
Second Jeff
All say aye, No opposed

Motion to adjourn Steve F
Second Tana
All say aye, No opposed
Goodnight, Merry Christmas to all

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