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March BOD Minutes

March 14, 2014

Kansas City Barbeque Society

Board of Director's  Meeting Minutess

March 12, 2014

Roll Call:  Simmons, Lohman, Collier, Weaver, Harwell, Farrin, Compton, Peters, Preston, Polson, Capstack, Bigler, Compton.  Farrin, out (joined later), Carolyn Wells,  Mike McCloud, Karrin Murphy

Jesse Doeinck addresses the board requesting consideration reducing his cooking ban to probation.

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of February Meeting

Wayne Lohman:  I move to accept minutes of last meeting.   Bill Capstack 2nd.  Passed

 

February Financial Statements

Kim Collier:  The Finance Committee moves that the February financials be adopted as presented.  2nd Richard Preston.   Passed.

Sanctioning Report

 

Karrin Murphy:  Automatic Approval:

Existing contests:

5/1-3/2014                     Smoke on the Water NEVADA                                       Laughlin, NV

BBQ Championship      

5/23-24/2014                 Red, White and BBQ                                                     Westmont, IL

5/30-31/2014                 Royal Gorge Holy Smoke BBQ Showdown                     Canon City, CO

6/21-22/2014                 Smokin’ @ the Ball Park BBQ Festival                            Old Orchard Beach, ME

6/27-28/2014                 Covington Cork & Pork Festival                                     Covington, VA

7/11-13/2014                 New Jersey State Barbecue Championship                     N. Wildwood, NJ

7/11-12/2014                 Cowley County BBQ Contest                                         Windfield, KS

7/26-27/2014                 Taste of Grand Rapids 2014                                          Grand Rapids, MI

8/1-2/2014                     Rossville Tall Corn BBQ Contest                                    Rossville, KS

8/8-9/2014                     Great Northern BBQ                                                       Brainerd, MN

8/22-23/2014                 22nd Annual Cape Jaycees BBQ Fest                              Cape Girardeau, MO

8/22-23/2014                 Music City BBQ Festival                                                            Nashville, TN

9/19-20/2014                 Downtown Jonesboro BBQ Fest                                                Jonesboro, AR

10/31-11/2/2014 USA Barbecue Championship                                        Laughlin, NV

2/27-28/2015                 6th Annual Lake Havasu Music Brews &                           Lake Havasu City, AZ

                                    BBQ Championship

New contests:

5/30-31/2014                 Carnivores Classic                                                         Missoula, MT

6/14-15/2014                 Porkapalooza BBQ Festival                                    Edmonton Alberta Canada

7/25-26/2014                 Colorado Rockies Invitational BBQ                                 Denver, CO

                                    Championship (Competitor’s Series)

 

 

 

BOD approval:

 

Status                       Date R'cvd                                Date of Contest        Contest Name                                          City                          ST

 

New Contest 2014   1/30/2014                               5/2-3/2014              R Barbecue Contest                                 Lawrence                 KS           

Conflicting Contests                 Grandview, MO – 45 miles; Lansing, KS – 34 miles; St. Joe, MO – 76 miles; OP, KS – 35 miles (Sam’s Club)

SATURATION?  GO SAT/SUN?  PAPERWORK MISPLACED SHOULD HAVE BEEN LAST MONTH

 

New Contest 2014   2/13/2014                               5/16-17/2014          Table Rock & Ribs                                    Kimberling City        MO          

Conflicting Contests     Langley, OK – 137 miles; (Lake of the Ozarks, MO – 135 miles NO PAPERWORK YET)

                                                                                                               

New Contest 2014   3/3/2014                 10/3-4/2014            Smokin’ at the Market                             Gallatin                    TN            Conflicting Contests   Earlington, KY – 116 miles      

                    NO ISSUES

 

New Contest 2014   3/6                           6/6-7                        SMOKIN N A ROLLIN                                 ST JOE                      MO

                MCCOUTH, MAYETTA, LEES SUMMIT,  MARYSVILLE

 

MOVE TO APPROVE KIMBERLING CITY, MO AND GALLATIN, TN CONTESTS.   DENNIS POLSON.  2ND  KIM COLLIER.  PASSED       (FARRIN JOINED MEETING AND ABSTAINED.)

 

RANDY BIGLER MOVE TO APPROVE LAWRENCE, KS AND ST. JOE, MO.  2ND CANDY.      ROLL CALL

7 AYES:  LOHMAN, COMPTON, WEAVER, PRESTON, HARWELL, CAPSTACK, BIGLER

3 NAY:  COLLIER, PETERS, POLSON

1 ABSTAIN:  FARRIN

                                                                                                               

Marketing Report

MMA, Mike McCloud:

 

Merchandise

  • Total February Sales: $1,547
  • 7 – 15% off coupons redeemed from Birthday emails
  • 1 – Cookbooks: $280

 

Web

  • Advertising sold for January: $2,290
  • 100+ CBJ Contest added to website
  • 915 members have opted in to receive Birthday emails

 

Sam's Tour:

  • Kicked off the 2013 Tour
  • Began National and Local PR efforts and Social Media      announcements
  • 1 Local event completed

 

PR

  • Social Media, using KCBS, and GAC Facebook and Twitter      pages to promote KCBS-related events/promotion
  • GAC: 4,157 Twitter Followers / 22,180 FB Likes
  • KCBS:  5,361 Twitter      Followers / 20,953 FB Likes
  • Updated News section of KCBS website as necessary
  • Bullsheet Content – Sam’s kick off

 

Sponsors

  • Reser’s – America’s Best Potato Salad Challenge starts on      April 18 - High on the Hog Festival in Winchester, TN
  • BBQ Guru Challenge – starts on May 3, Naptown barBayq      Contest in Annapolis, MD

 

Miscellaneous

  • 2014 GAC Schedule update – kicks off on April 18 – High on      the Hog Festival in Winchester, TN 
  • 2014 Sam's Tour Marketing Support – update
  • BBQ Scores meeting - update
  • 2014 Meals Initiative – update

 

DISCUSSION OF CAPSTACK MOTION TO GENERATE JUDGES STATS IN HOUSE.  WEB SITE TRAFFIC NUMBERS.  NO LOSS TO KCBS.US TRAFFIC FROM BBQSCORES.COM ASSOCIATION.  LEADS TO WORLD BBQ TEAM RANKINGS ACROSS SANCTIONING BODIES.   MIKE REQUESTED THAT THE BOARD ALLOW HIM TO CONTINUE WORKING WITH BBQSCORES.COM TOWARDS ASSOCIATION GOOD FOR BOTH KCBS AND BBQSCORES.COM.  DISCUSSION OF MARKETING BUDGET TO BE DETAILED IN CLOSED SESSION. 

 

Wayne Lohman:

International Outreach Team

 

The KCBS International Board of Managers held their first meeting in Memphis,
TN on the weekend of February 28th.  The members of the International Board of Managers are Bill & Debby Gage, Jim & Becky Johnson, Wayne & Maria Lohman, and Carolyn Wells.

The agenda consisted of the Mission Statement, International Goals, Bylaws, Website, and KCBS Chapter Affiliation and License Agreements.  Each of these documents were completed and finalized and will be presented to the KCBS Board for approval when they are published.  These documents mirror the KCBS Board of Directors Rules and Regulations with the exception of Chapter Affiliations and License Agreements which limits KCBS liability by creating a Delaware Limited Liability Company.

Two beta testing chapters will be initiated in Scandinavia and the Netherlands if they agree to the terms of the licensing agreement.  We don't expect to license any other chapters in 2014.

The KCBS International Instructors hosted the President of the Japanese BBQ Society this past weekend at the NBBQA meeting in Austin, TX.  This couple had traveled to the States to attend the Houston Livestock Show, compete in the Shotgun Fred's Cook Off in Huntsville, TX and take a KCBS CBJ class in San Marcos, TX.  Discussions are ongoing to have our first KCBS sanctioned contest in Japan in 2015 and the possibility of certifying many of their membership of 3400 to judge in sanctioned KCBS contests in the States.

The KCBS International Instructors will make their first trip to Europe for the month of May with classes and sanctioned contests or classes in Sweden, Belgium, Italy and Ireland.

 

CBJ Report

 

Don Harwell:

 

A CBJ committee meeting was held March the 4th, 2014.  Members of the committee are: Randy and Carol Bigler, Dave Compton, Kathie Dakai, Bill and Debra Gage, Gene Goycochea, Ed Hartman, Don Harwell, Mike Lake, Maria and Wayne Lohman, Dave Londeen, Kelly McIntosh, Sammye Phelps, Ed Roith, Mark Simmons, Stephen Smith, Bunny Tuttle, Carolyn Wells, Carol and Merl Whitebook, and Ralph Williams.

 

The BOD in February passed: 

  1. The names of  100+ MCBJ will be placed under “Our Best of the Best” on the web
  2. The Requirement to receive and maintain  a CBJ, a TC, and  the 100+ will be posted on the web and Bullsheet:
  3. One must be 16 to be a CTC.

                               

List below are some of the objectives for the CBJ committee from the February strategic BOD meeting.

These were shared in the committee meeting.

Update the Organizers Handbook for people who are interested in hosting a CBJ class

Update PowerPoint for CBJ Class

Update PowerPoint for CTC Class

Add welcome video to PowerPoint

Update CBJ Manual to match the PowerPoint presentation

Establish a method for signing up for classes online

Electronic sign in of Judges going for their Master instead of sheet signed by Reps.

Judges and CTC tracking and feedback sheet

 This is a way to go online and view your judging with others at your table and across contest.

Enhanced training (refresher class)

More information to Judges (E-blast for Judges)

CBJ and CTC Class critiques

  

Review of the CBJ Class PowerPoint was part of the meeting. Stephen Smith led this discussion. The talk was centered on what slides could be removed or needed to stay and how slides and breaks needed to be arranged to make the class flow more smoothly.  The committee felt that a copyright slide should be created to define the Audio-Visual Recording of the class.  Carolyn Wells will be working to define the wording of this slide.   

  1. I motion that the following verbiage be added to the      requirements for taking the CBJ and CTC classes: “One must be 15 years or older to take the class” .  AT PRESENT NO PARTICULAR AGE TO TAKE      CLASS, JUST TO JUDGE.  2ND      STEVE.  PASSED

 

  1. I motion that the following verbiage be added to maintain      the status of CTC. This verbiage is already part of the CBJ verbiage.   “If      a CTC has not continued to maintain his or her CTC status because of not      being a KCBS member for a lapsed time of three (3) years or more. This      person must first reactivate their KCBS membership, then pay and attend a      CTC class before receiving the status of an active CTC in good standing.”    EXACT MATCH TO CBJ LANGUAGE.  2ND STEVE. PASSED

 

BILL:  36 MONTHS TOO LONG TO SIT OUT CTC OR CBJ.  DON, 3 YEARS FOR JUDGES JUST APPLYING TO TC.  KIM: ANY REQUIREMENT FOR CTC TO JUDGE?  DON:  NO DO NOT HAVE TO JUDGE.  BILL:  CONSIDER AGING OF POPULATION AND THEY CANT JUDGE ANYMORE.

 

As of the end of February; 8 Certified Barbeque Judging (CBJ) classes have been taught in 2014.

There has been a total of 421 Students, with 287 New Members, 134 KCBS Members.   

KCBS has also had 4 Certified Table Captain (CTC) Classes with a total of 74 students. 

The next CBJ Committee meeting is scheduled for March 25th.

 

Rep Committee

 

Kim Collier:

 

 We discussed and setup a Time limit on how long it should take a Rep in Training to get their 4 contest done in 12 months.

DIFFICULTIES FOR INT’L REP CANDIDATES.

We talked and disused about requirements needed to become a rep and formed a new Rep application See attached Doc.  MET 5 OF 6 REQUIREMENTS

I make a motion that new Rep application be approved. 2ND WAYNE

 

DON: ADEA REQUIREMENTS  WHAT ARE PHYSICAL REQUIREMENTS OF REP?  KIM GO BY REP MANUAL/ORG MANUAL AS TO DUTIES OF A REP.    TABLE MOTION WITH MORE DETAILS.  2ND RANDY PASSED

 

As requested from last meeting that USDA Food temps be added to the script of the cooks meeting. Please see attached doc.

I make a motion that the new cook’s script be approved.     2ND STEVE  PASSED

----------------------------

Cooks’ Meeting Agenda

• Call to Order. Welcome to ___________________________________________

Insert Contest Name Above

• Introduce yourself and other Reps – give names and other helpers’ name

• Introduce and thank Organizer(s) _______________________________________

Names

• Give organizers opportunity to speak, welcome cooks, and plug who the contest benefits.

• KCBS Reps, are here to insure you get a fair and impartial evaluation of your skills, as a barbecue cook; and to make sure the KCBS rules and regulations are followed.

• Announce Turn-In Times and Location: ___________________________________

Turn-In Location

To qualify for Grand Champion, you must enter the four basic KCBS categories which are:

• Chicken includes Cornish game hen and kosher chicken. The Internal Temperature according to the USDA should be 165 °F (73.9 °C)

• Pork Ribs may be loin back or spare ribs. Country style ribs are prohibited. The cut of rib is the cook's choice; ribs turned in must include a bone. Internal Temperature according to the USDA 145 °F (62.8 °C) and allow to rest for at least 3 minutes

• Pork is defined as Boston Butt, Boston Roast, Picnic and/or Whole Shoulder, weighing a minimum of four (4) pounds at time of inspection. After trimming, pork shall be cooked whole (bone in or bone out), however, once cooked, it may be separated and returned to the cooker at the cook's discretion.

It may be turned in chopped, pulled, chunked, sliced or a combination of any of those. The Internal Temperature according to the USDA 145 °F (62.8 °C) and allow to rest for at least 3 minutes

• Brisket may be whole, flat or point. Corned beef is not allowed. The Internal Temperature according to the USDA 145 °F (62.8 °C) and allow to rest for at least 3 minutes

Entries must be submitted in an approved entry container provided by the contest organizer.

Your team's assigned number must be on top.

Each container must contain at least 6 separate pieces or portions of your entry. A mound of

chopped or pulled meat is presumed to contain at least six separate portions.

Garnish and/or sauce are optional and if used it is not to be judged as part of the appearance

score.

• Remind cooks about the 10 minute window - 5 minutes before to 5 minutes after each turn in time. No Exceptions: you must be in line not running to line.

• Show the Official Time Clock and announce the time.

• Ensure teams have Emergency Numbers (Security, Organizer, Reps)

• Remind the cooks they need to turn-in a minimum of Six Separate Pieces of meat!

• Announce that you have KCBS Rule Booklets available to anyone who wants a copy.

• "We value your input and critique of the contest. Please fill out a critique after the contest on the KCBS web site."

• Tell locations of Ash, Grease Barrel, waste water and other important items

• Quiet Time is ________________

Time

• Awards Ceremony are at __________ – _____________________________

Time Location

• Identify non-members and offer membership forms, indicate you will mail them to the KCBS office should they desire.

• Identify first time cooking teams and encourage mentoring

• Ask Other Reps, do you have anything that you want to add?

• Ask cooks if they have questions?

• Announce that you are going to play the CD. Encourage new teams to stay and listen to it. Play Track #1 (Cooks’ Meeting) on the Contest Rep CD at this time

• We’re going to call roll and pass out turn-in boxes (if not already passed out). We’ll also be verifying the ancillary categories _____________________________________ at this time. Please verify your team name and KCBS number is correct. List other categories

• Encourage new teams to stay after the playing of the official CD. We’re here to mentor, show pictures, etc.

 

Technology Committee

 

Kim Collier:

 

Update AccuConference codes for all of the BOD committees

Posted the mp3 recording from Feb meeting to the website.

 Working on adding the CBJ 100 flag to our home page.   THIS HAS BEEN DONE.

We are currently testing the following new improvements to Score:

1) Screen Zoom Feature - accessible from Score's home page under the help menu. I've had several requests from reps for larger fonts so they could see the screen better. I hope this helps. This feature does not change how the reports print.

2) Fix for being able to save the "Turn-in Table" report to file. Saving as an Excel file does require the user to set the page breaks since the column format is different from Word or PDF.

3) Corrected Page counter on all reports.

4) Much improved speed generating reports.

 

I motion that the board approves the distribution of the new KCBScore 12.1.01 version when the KCBScore Committee completes its testing. 2ND DON  PASSED

 

Banquet Report

 

Mike Peters:

 

The Banquet committee consists of:
Mike Peters - Chairman
Bill Capstack, Randy Bigler and Barbara Driscoll.

We are currently meeting and discussing the upcoming banquets via email. We are currently reviewing the contract for the 2015 banquet in Denver, CO at the Marriott Westminster.
We are working on the program and breakout sessions at this time.  BREAKOUT SESSION IDEAS: SEPARATE ORGANIZER SESSION RANDY.  WAYNE ROUND TABLE OF ORGANIZERS.  BILL:  CBJ/CTC ROUNDTABLE  STEVE: BRINGING SAUCE/RUB TO MARKET.  STARTING A RESTAURANT.  STEVE BECOME A LEGAL CATERER.  RANDY RULES VARY FROM STATE TO STATE FOR CATERING LICENSES?
 
In lieu of hiring a meeting planner I would like to make the motion that we compensate Barbara Driscoll for travel, hotel and per diem to the Denver Banquet to assist the KCBS staff.  2ND STEVE  PASSED

 

Membership Report

 

Richard Preston:

 

Number of Total Members= 18,514

Number of New Members= 442

Number of Renewed Members=1204

Number of Non-renewals= 488

Number of members who signed up via the website= 212 (30 were families)

Number of New Members from Judging classes= 241

 

Membership Committee

 

Richard C. Preston, Chair                                              BOD, Contest Rep, CMBJ, CTC (TN)

Dennis Polson, Vice Chair                                             BOD, Contest Rep, CMBJ, CTC (KS)

Ernie Hiers                                                                          Judge (NC)

Bill Shiflett                                                                           Cook and Judge (TX)

Ardie Lauxman                                                                  Judge and Organizer (AR)

Ralph Weller                                                                      CMBJ & CTC ( IL)

Dave Amend                                                                      Cook, CMBJ, CTC, Organizer, Contest Rep (GA)

Ryan McBreen                                                                  Cook (CO)

Mark Simmons, President                                            BOD, Contest Rep, CMBJ (MO)

Carolyn Wells, Executive                                               Director, Founder, Contest Rep, CMBJ, CBJ Trainer

ADD SAMMYE PHELPS

 

At the Feb retreat my committee was asked to research what is a Lifetime Family Membership.  This is what we found out. 

From the BOD meeting of Jan. 16, 2010:  KCBS to provide Lifetime Memberships at the rate of $400 for single memberships or $500 for family membership (Member and significant other or a child under the age of 21 years) ( total of two memberships.) This includes 1 copy of the Bullsheet.  KCBS shall amortize and recognize the income of the lifetime membership over a ten years period of equal amounts.  The lifetime membership is non-refundable and and not assignable.

 

If needed, I would like to make a motion that we use the same Team of the Year’s payout as 2013 for 2014.  2ND STEVE  PASSED

 

I would like to look into starting a second tier Team of the Year for 2014 or 2015.  MIKE P: WILL FORWARD DATA FROM LAST 5 YEARS.  IT WILL DILLUTE TOY IF WE DO THIS.  SEND TO RANDY TOO FOR SANCTIONING.

 

 

Strategic Planning Committee

 

Bill Capstack:

 

The members of this committee are Bill Capstack, Mike Peters, Paul Kirk, Wayne Lohman, Bruce Bubacz, Mark Simmons, and Carolyn Wells.

 

The role of the committee will be to look at KCBS as a complete entity and be concerned with where we've been to include past initiatives, where we're heading for the near and long term, and to set a direction with the assistance of the BOD to approve and map out how we're going to achieve positive results for the future of KCBS. 

 

I've asked the members of the committee for their thoughts on where we need to be 1, 3, 5 years from now, i.e. membership, CBJ's, CTC's, cook teams, reps, trainers, office staff, permanent home for KCBS, etc.  Nothing is sacred.  What do we want the organization to look like in the future?  How do we get there?  What are the points and counterpoints of your ideas?  I've also asked them for their input for a Vision Statement that describes why we are doing what we are doing.  We intend to keep you informed of our initiatives and ask for the BOD's guidance and approval in the future.  Our first formal meeting will be March 31, 2014.

 

One of the initiatives for our committee for 2014 was the development of a listing that states the purpose of each of our committees.  Attached are the results.  We appreciate the support and cooperation you've given us to achieve this endeavor.

 

KCBS BOARD OF DIRECTORS COMMITTEES

BANQUET:  Shall be responsible for, but not limited to, the coordinating all banquet initiatives with the Board of Directors (BOD) and Executive Director to ensure successful event planning and execution.  Duties include, but not limited to, selecting the venue, developing agenda items to include breakout sessions, meetings, trade show events (if applicable), and all banquet activities.  Submits an after action report to the BOD and Executive Director.

*CONTEST REPS:  Shall be responsible for, but not limited to, the training and ongoing training of Contest Representatives (Reps) as well as all issues concerning and deficiencies or violations of Contest Representatives, the Rep Manual, and the Reps advisories.  (Bylaws)

EDUCATION/COMMUNICATIONS:  Shall be responsible for, but not limited to, preserving the KCBS mission by enhancing education and communication initiatives by member outreach to include educational articles in the Bullsheet and KCBS website; developing online educational opportunities for cooks, judges and organizers; explore secondary school opportunities and Kid’s Q; participates with the board, the membership and every other committee to further the teach part of the KCBS mission.

FINANCE:  Shall be responsible for, but not limited to, reviewing financials monthly and preparing  a financial report to the Board of Directors (BOD) for approval;  presents other financial proposals to the BOD as they arise, i.e., oversight, budget, capital expenditures, planning, etc.

INTERNATIONAL:  Shall be responsible for, but not limited to, expanding the mission of KCBS to the Out of United States (O.U.S.) scene by increasing the knowledge and skills of competition cooks to successfully compete in KCBS competitions; instructing, training and certifying judges according to KCBS standards; recruiting and training contest organizers; increasing KCBS membership worldwide; and taking the lead in developing and coordinating any and all documents and procedures for the KCBS O.U.S. environment.

*JUDGING (CBJ):   Shall be responsible for, but not limited to, the education of new Certified Barbecue Judges (CBJ’s) and continuing education of CBJ’s, as well as issues concerning violations of the rules of judging.  (Bylaws)

MARKETING:  Shall be responsible for, but not limited to, recommending marketing initiatives to the Board of Directors that expand the influence of KCBS domestically and internationally.  Committee shall be responsible for developing strategies to communicate the message and mission of KCBS and generate interest, both targeted and general, in KCBS.

MEMBERSHIP:  Shall be responsible for, but not limited to, reviewing dues assessments and making recommendations on member discounts and benefits. Determines what we can do to grow the membership, retain existing members, etc.

*NOMINATING:  Shall be responsible for, but not limited to, providing information for an election, concerning nominations for the Board, certifying candidates as eligible, advertising the election process, creating the election process questionnaire, and certifying the results of the election.  (Bylaws)

 

PHILANTHROPY:  Shall be responsible for, but not limited to, evaluating all applications for grants, grants-in-aid, and the Gary/Carolyn Wells award, as well as any other approved charitable programs; periodically reviews each program for relevancy to ensure it is in the best interest of the KCBS mission and its members; submits any findings to the KCBS Board of Directors for review and action.

*RULES:   Shall be responsible for, but not limited to, reviewing the rules on competition and judging, and make recommendations to the Board each year concerning the rules.   (Bylaws)

*SANCTIONING:  Shall be responsible for, but not limited to, mentoring and providing information concerning the sanctioning of contest to prospective organizers, make recommendations to the Board regarding the sanctioning of contests, as well as any identifying deficiencies at any sanctioned contest.  (Bylaws)

STRATEGIC PLANNING:  Shall be responsible for, but not limited to, developing and executing short and long range plans for KCBS.  Reviews past initiatives and proposes recommendations for revisions as necessary to ensure KCBS growth and sustainability; addresses other strategic issues that may arise related to all aspects of the KCBS mission.

TECHNOLOGY:  Shall be responsible for, but not limited to, providing oversight of the KCBS website, scoring program, and contractors assisting with technology efforts.

*Standing Committees

(Current As Of:  March 8, 2014)

                                                                                                                                                                                                                                                                                                          

Education/Communications Committee

 

Candy Weaver:

 

At present, the Education/Communications Committee is Richard Preston (co-chair), Dennis Polson, Michael McDearman, Betsy Masters, Bruce Bubacz, Tana Shupe, Mark Simmons, Carolyn Wells and Candy Weaver (chair).  Others have been invited.

 

Below is an outline of committee duties generated from the February board meeting.  Priority items are indicated with an asterisk.

------------------------------- 

Education/Communication 2014 Directions

 

Member Outreach

 

       Bullsheet

              *Content -- Need more How To articles!

              *Format  -- Review

                       Migration to digital

       Web

              KCBS.US has been static since 2009 - time for redesign (MMA action)

              Greater use of e-blasts to members

              Greater continuing education implementation

       Bulletin Board  -- static not live -- postings reviewed for appropriateness

              Purpose

                     Members only

                     Divided into sections

                        Cook teams

                        CBJ

                        Organizers

                           Organizer access for organizer tools only if they aren't members

                        Reps ??

              Staff for review of posts prior to posting

        Video efforts

              Document KCBS early years

              Document GAC tour (especially Mike Peters interaction with crowd when

                       cooking a contest).

              Continuing education

        Enhanced education

              Online (part of Bulletin Board Bullsheet efforts):

                     CBJ continuing education

                         Judge mentorship

                     Team

                          Explanation of rep advisories and rules

                          Cooking tips and techniques

                          Cooking schools (actually sponsored by KCBS?)

                     Organizers

                          Tips to build a better contest

                          What works -- examples from different events

                 *Explore secondary school opportunites -- look at what was done in SW Missouri (COPS?)

              Assist with education element of marketing efforts (FAM tour)

Increase visibility for Backyard and Kids' Que events

 

*top priority on 2/15

---------------------------------------

The committee has not yet held a phone meeting, but one will be scheduled soon.

 

The following motions are presented for the board consideration:

 

1)  Motion to replace monthly quick notes of board meetings with actual accepted minutes.   2ND DON  PASSED

 

2)  Motion to DO A 3 MONTH TEST removING the printed minutes of the board meetings from the Bullsheet .  2ND RANDY .  DON MAKE FONT SMALLER BUT KEEP IT IN PRINT.  STEVE: LINK TO MINUTES ON WEBSITE.  CAROLYN ISSUES WITH AGING POPULATION TRY IT FOR A QUARTER AND SEE IF ANY COMPLAINTS ARISE.  2 NO AMEND MOTION.  ROLL CALL. 

2 NO:  FARRIN, HARWELL

8 YES:   CAPSTACK, COLLIER, POLSON, WEAVER, PRESTON. COMPTON, BIGLER, LOHMAN, PETERS

RESTATEMENT OF AMENDED MOTION.  RANDY 2ND   8 YES, 3 NO, MOTION PASSED.

 

3)  Motion to do a 3 month test of a KCBS members-only bulletin board. PREMATURE  BRING BACK WITH A DETAILED PLAN.  TABLE 2ND DENNIS.   PASSED .

 

4)  Motion to have contests with Backyard and Kids Que events indicated by a searchable code on the web site.   DOES KARRIN KNOW AT SANCTIONING.  KIM: ORG CAN DO IT LAST MINUTE AND DROP IT LAST MINUTE.  TABLE 2ND DENNIS.  PASSED.

 

5)  Motion to proceed with BBQscores.com judges scorecard, so judges can see how they did in comparison with their fellow judges at events.  Contract details to be discussed in closed session. WITHDRAWN BASED ON REQUEST TO CONTINUE DISCUSSIONS WITH BBQSCORES.COM

 

Nominating Committee

 

Dennis Polson:

 

The Nominating committee consists of Dennis Polson, Chair, Randy Bigler Co-Chair, Carolyn Wells, and Mark Simmons (ex officio).

 

I would like to discuss the article for the October and November Bullsheet that has been rewritten with changes for the coming 2015 nominations.  Please review as written and suggestions of changes for the article.  DON – LOOK AT RUNNING ARTICLE EARLIER FOR CANDIDATE CONSIDERATION.   KIM - WHY ONLY 12 MONTHS AS A MEMBER TO RUN FOR THE BOARD.   SPECIFIED IN BYLAWS.

 

Sanctioning Committee

 

Randy Bigler:

 

The members of the 2014 Sanctioning Committee are Wesley Burden, Fred Kilgore, Alan Osmer, Karrin Murphy, Carolyn Wells, Mark Simmons, Carol and Randy Bigler.

Our first meeting will not be until this coming Tuesday so anything that needs reported will be done so next month.

 

Philanthropy Committee

 

Dave Compton:

 

Our committee this year will consist of the following members:

 

Dave Compton

Mike Peters

Dave Londeen

Dave Edyburn

Mark Simmons

Carolyn Wells

 

As of this writing we have 16 applications in for the Grants in Aid program with the cut-off date being March 15, and no applications so far for the Charitable Grants program with that cut-off being April first.

 

At this time I am looking at a rough budget of twenty thousand dollars for the Grants in Aid program, although we won't have a firm idea until after the closing date,  In years past the has been a flurry of applications right at the end, so we may well be looking at twenty-five to thirty thousand dollars or more for this program, time will tell.

 

For the Charitable Grants we can't give even a rough estimate, although going by the past two years I'm expecting another twenty to thirty thousand dollars to be a ballpark figure. 

 

I have been working with Dave Edyburn on setting up a scoring program and having all of the applications, letters of recommendation, essays, etc. put into a Dropbox folder. once this is complete we will open this up to the full Philanthropy Committee and start the evaluation process. 

 

After we get the rough evaluations done we will be involving the Education Committee in our final recommendations to the Board.  ACCEPT REPORT  2ND WAYNE.  RANDY CUTOFF IS SAT 3/15.  PASSED.

 

Rules Committee

 

Steve Farrin:

The pork rule was discussed and the following FAQ was suggested.  If approved by the board I would like this sent to all the reps and made available to cooks on our website.

Pork: Pork is defined at Boston Butt, Boston Roast, Picnic and/or Whole Shoulder, weighing a minimum of four (4) pounds at the time of inspection.  After trimming, pork shall be cooked whole (bone in or bone out), however, once cooked, it may be separated and returned to the cooker at the cook's discretion.  It may be turned in chopped, pulled, chunked, sliced or a combination of any of these.

1.  What does 'once cooked' mean?
Answer:  The KCBS board of directors considers the FDA guidelines for safe cooking temperatures the definition of cooked.  In the case of pork that is 145 degrees F with a 3 minute rest time.  Visit USDA.gov for more info. 

2.  Can a butt be trimmed down to just the money muscle and still be considered a legal entry?
Answer: No.  The rule states that pork must be cooked whole.  Trimming means to remove unwanted fat or gristle, anything beyond that is considered parting. 

3.  Once the pork reaches a temp equal to or above 145 degrees, can I remove the money muscle and then return the rest of the butt to the cooker?
Answer:  Yes, but the money muscle must be held at a proper temperature as defined by the USDA or cooled by USDA guidelines.

Does the board think we need to address the issue of sausage?  My interpretation of the rules would simply be that sausage is not a legal entry. 

 

Motion to make the pork rule FAQ available to the reps and membership.  2ND WAYNE  KIM: SAUSGE ELIMINATED BY RULES.  PASSED

 

Old Business

 

BBQscores.com   Judge’s scorecard, finalization to be voted at the March 2014 meeting.  HOLD FOR NEXT MONTH

 

Review Conflict of Interest statements of board members – Discussion of conflicts stated, review and accept/deny as appropriate.  WAYNE MOVE AT ACCEPT CONFLICT OF INTEREST STATEMENTS. 2ND RANDY  PASSED

 

Pitmaster  HOLD FOR NEXT MONTH

 

Licensed events:  Referred for action to Sanctioning Committee to develop better procedures.

 

August 2014 meeting date and location.  MARK DOESN’T BELIEVE THAT BENEFIT DOESNT JUSTIFY COST.

 

Other barbeque sanctioning bodies history and review.  CAROLYN PRESENTED TO THE BOARD.

 

New Business

 

Don Harwell:  I motion that the Ad Hoc Committee: Member’s Survey and Regional Representation Committee be continued as set forth in 2013 and that it meet on a monthly basis.   MARK WOULD LIKE TO APPOINT A COMMITTEE.  RANDY, WAYNE/DON (CHAIR), KIM.  BEGIN MEETING IMMEDIATELY.  MOTION BY MARK.   2ND DAVE  PASSED

 

Mike Peters: In order to get communication starting on this topic, I would like to make the motion that KCBS subsidizes contests (on a case by case basis) for contest Rep travel costs or sanctioning fees where KCBS does not have local (within 500 miles) representatives.  2ND STEVE.  RANDY IT’S A CAN OF WORMS. 
TABLE DAVE 2ND

PASSED

If KCBS wants to grow in some of the outlying areas, we should take some of the burden off of theorganizers. There are more and more organizations vying for teams and events. This motion comes from requests from organizers in the Pacific Northwest who have options other than KCBS. If KCBS wants to continue to be "Americas Barbeque Experts", we need to proactively and strategically grow our footprint.  

 

Candy Weaver:  I move that yearly rule changes (if any) be implemented at the start of the next year's Team of the Year statistics.  2ND DAVE   MOTION WITHDRAWN FOR SPECIFIC DATE OF RULE IMPLEMENTATION.

 

Bill Capstack:  I make a motion to have a briefing by our technology committee on our KCBScore initiatives to evaluate our ability to provide judge feedback.  WITHDRAWN

 

Closed Session

 

Rep issues – approval of new reps, reps in training

 

Member reinstatement

 

Marketing budget details.

 

WAYNE MOVE TO CLOSED 2ND BILL  PASSED

10:20

10:59 MOVE TO OPEN SESSION:

 

KIM, MOVE TO ACCEPT NEW REPS:  STEVE AND MERRIALYCE ALVEREZ  2ND RANDY  PASSED

 

KIM, MOVE TO ACCEPT NEW REPS IN TRAINING:  MIKE EBERLE, NE, RALPH WELLER, IL AND JULIE POE, CA   2ND RANDY.  PASSED.

 

CANDY:  I MOVE THAT JESSE DOEINCK AND THE MEMBERS OF THE QUE TEAM BE REINSTATED AND ALLOWED TO COOK UNDER BEHAVIOR PROBATION THROUGH AUGUST 2015. 2ND DAVE 

ROLL CALL

YES: LOHMAN, COLLIER, FARRIN, COMPTON, PETERS, POLSON, CAPSTACK, WEAVER

NO:  PRESTON, BIGLER

ABSTAIN: HARWELL

PASSED.

 

RANDY, MOVE TO ACCEPT THE MARKETING BUDGET OF $200,000.  2ND KIM.  PETERS ABSTAINED.  PASSED.

 

STEVE, MOVE TO ADJOURN MEETIN
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