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December 10 Board Meeting Agenda

December 9, 2014

Kansas City Barbeque Society

Board of Directors’ Meeting Agenda

December 10, 2014

Roll Call: 

Member call in to speak: 

Member call in to listen:  

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of November Meeting

Candy Weaver:  I move to accept minutes of November 12th regular meeting.

I move to accept minutes of special meeting of November 20, 2014.

Financial Statements

Kim Collier:   Please accept the following statement for the month of November. 

President’s Report

Mark Simmons:

 

Sanctioning Report

Karrin Murphy:  Automatic Approval

REC’D                    DATES                   NAME                                                                            CITY, STATE

Existing Contests 2015 – In house Approval

12/1/2014              3/14-15/2015        NKC MO State Championship BBQ                            North Kansas City, MO

11/10/2014           3/20-21/2015        4th Annual Santa Anita Winners'                                      Arcadia, CA

                                                                Circle BBQ Championship

12/1/2014              3/20-21/2015        3rd Annual Smokin At The Run                                        Miami, OK

12/1/2014              3/21-22/2015        2nd Annual Smokin At The Run Shootout                      Miami, OK

12/1/2014              4/10-11/2015        New York City BBQ Cookoff                                              Staten Island, NY

11/17/2014           4/17-18/2015        7th Annual Main Street BBQ & Bluesfest                        Washington, MO

11/18/2014           4/17-18/2015        High on the Hog Festival                                                   Winchester, TN

12/1/2014              4/17-18/2015        Cornelia Apple Blossom BBQ & Brews Festival           Cornelia, GA

11/10/2014           4/24-25/2015        Rock N Ribs BBQ Festival                                                  Springfield, MO

12/1/2014              5/1-2/2015            Columbia Elks Lodge #594 BBQ Contest                      Columbia, MO

12/2/2014              5/1-2/2015            Elk Grove Western Festival and BBQ Championship  Elk Grove, CA

12/4/2014              5/2-3/2015            Smokin' on the Water                                                         Liberty, IN

11/17/2014           5/8-9/2015            Wild West BBQ                                                                    Lamar, CO

12/1/2014              5/8-9/2015            Smoke in the Valley BBQ Competition & Festival        Green Lane, PA

12/5/2014              5/8-9/2015            Boots & BBQ Festival                                                          Claremore, OK

11/17/2014           5/15-16/2015        Buckeye State BBQ Championship                                 West Chester, OH

12/1/2014              5/15-16/2015        Cotton Pickin' BBQ Cookoff                                              Hartselle, AL

12/1/2014              5/23-24/2015        Smokin' in the Junction                                                      West Des Moines, IA

12/1/2014              5/23-24/2015        Lewisburg Rotary Club BBQ Cookoff                              Lewisburg, TN

11/17/2014           5/29-30/2015        4th Annual Valley Veterans BBQ Competition              Valley, NE

11/19/2014           5/29-30/2015        Carnivores Classic                                                       Missoula, MT

11/13/2014           6/5-6/2015            Big Blue Barbeque Championship                                  Marysville, KS

12/1/2014              6/5-6/2015            Variety Children's Charity BBQ Bash                              Memphis, TN

12/1/2014              6/5-6/2015            2015 Keepers of the Fire BBQ Contest                           Mayetta, KS

11/17/2014           6/12-13/2015        3rd Annual Hog & Steer Barbecue                                  Oconomowo, WI

                                                                Competition and Festival 

11/24/2014           6/12-13/2015        Smoke on the Prairie                                                          Brimfield, IL

11/26/2014           6/12-13/15            TBD                                                                                        Hays, KS

11/24/2014           6/19-20/2015        7th Annual Auburn Hills Barbecue Cook-off                 Auburn Hills, MI

11/26/2014           6/19-20/2015        State Center Rose Festival BBQ                                       State Center, IA

12/1/2014              6/19-20/2015        Knights of Columbus "Smokin Good                                              Quincy, IL

                                                                Time BBQ Challenge"

12/1/2014              6/19-20/2015        Northern Arizona BBQ Festival                                         Williams, AZ

11/18/2014           6/20-21/2015        Smokin' at the Ball Park BBQ Fest                                   Old Orchard Beach, ME

11/10/2014           6/26-27/2015        Battle of the Bones                                                              Central Point, OR

11/13/2014           6/26-27/2015        Blount County BBQ Bash                                                   Maryville, TN

12/1/2014              6/26-27/2015        Smoke on the Square: In Memory of David Harness  Franklin, IN

11/20/2014           6/26-27/2015        Silicon Valley BBQ Championships                                     Santa Clara, CA

12/1/2014              6/27-28/2015        National Capital Barbecue Battle                                     Washington, D.C.

11/25/2014           7/3-5/2015            Pork & Brew BBQ State Championship                          Rio Rancho, NM

11/19/2014           7/10-11/2015        Johnson County Fair BBQ                                                 Warrensburg, MO

12/1/2014              7/10-11/2015        Wine Country Big Q                                                            Rohnert Park, CA

12/1/2014              7/10-11/2015        8th Annual Wellsville BBQ Cookoff                                 Wellsville, MO

12/1/2014              7/17-18/2015        BBQ'Loo & Blues Too!                                                        Waterloo, IA

11/17/2014           7/24-25/2015        Smokin Hot Cars & BBQ                                                    Iola, KS

11/17/2014           7/31-8/1/2015       Oaktown Throwdown BBQ Competition                         Oakland, CA

11/24/2014           7/31-8/1/2015       Laurie Hillbilly BBQ                                                             Laurie, MO

11/24/2014           8/7-8/2015            Mountain High BBQ Festival & Car Show                      Franklin, NC

11/24/2014           8/7-8/2015            Smokin' in McMinnville                                                      McMinnville, TN

12/1/2014              8/7-8/2015            Grab, Root, & Growl BBQ                                                   Woodward, OK

11/17/2014           8/14-15/2015        Atlanta Bar B Q Festival                                                     Atlanta, GA

12/1/2014              8/14-15/2015        Stand By Your Grill                                                              Fulton, MS

12/1/2014              8/14-15/2015        Conifer Mountain BBQ Challenge                                   Conifer, CO

12/1/2014              8/14-15/2014        Classic City BBQ Fest & Tailgate Show                          Athens, GA

11/25/2014           8/15-16/2015        Hudson Valley Ribfest                                                        New Paltz, NY

12/1/2014              8/21-22/2015        Hill City Wine, Brew & BBQ                                               Hill City, SD

12/1/2014              8/21-22/2015        Smokefest                                                                            Marshall, MN

11/20/2014           9/5-6/2015            City of Bedford Blues & BBQ Festival                             Bedford, TX

12/1/2014              9/5-6/2015            Smokin' Brew BBQ                                                              Parker, CO

12/1/2014              9/11-12/2015        Bama Brew & Que                                                              Tuscaloosa, AL

12/1/2014              9/12-13/2015        Harvard Fall Festival BBQ Contest                                  Harvard, MA

11/24/2014           9/18-19/2015        Smokelawn                                                                          Hot Springs, AR

12/1/2014              9/18-19/2015        Marshall County Blazin' BBQ & Bluegrass                     Plymouth, IN

12/1/2014              9/18-19/2015        Tri-City BBQ Fest                                                                 Denison, IA

12/2/2014              9/18-19/2015        Battle of the Brisket                                                             Mission, KS

11/24/2014           9/19-20/2015        Table Rock Boats and Bones                                            Kimberling City, MO

11/25/2014           9/19/20/2015        Que by the Sea                                                              Seaside Heights, NJ

11/24/2014           9/25-26/2015        Butts and Beans BBQ Challenge                                     Newton, NC

12/2/2014              9/25-26/2015        Bikes Blues & BBQ                                                              Fayetteville, AR

11/20/2014           9/26-27/2015        2nd Ruhrpott BBQ 2015                                     Herten, NRW, Germany    

11/17/2014           10/9-10/2015        Slab O Rama Barbeque Challenge                                 Bullhead City, AZ

11/24/2014           10/9-10/2015        Eastern Carolina BBQ ThrowDown                                 Rocky Mount, NC

11/12/2014           10/16-17/2015     Harper County Bullseye BBQ                                           Harper, KS

11/20/2014           10-16/17/2015     Balloons blues and Barbecue                                          Parsons, KS

12/1/2014              10/23-24/2015     Hillbilly Hog BBQ Throwdown & Fall Leaf Festival       Cleveland, GA

11/17/2014           10/30-31/2015     Smokin' the Fort - BBQ & Bluegrass Festival                 Fort Gibson, OK

11/24/2014           11/6-7/2015          Hog Happnin'                                                                       Shelby, NC

12/1/2014              11/13-14/2015     Smoke on the Harbor BBQ Throwdown                         Mount Pleasant, SC

New Contests 2015 – In house Approval

11/17/2014           2/27-28/2015        Fire on Ice Barbecue World                                               Isle          MN

                                                                Championship (Competitor's Series)

12/3/2014              5/1-2/2015            Smokin' on the Water 2                                                      Liberty    IN

12/3/2014              6/12-13/2015        Marietta River City BBQ                                                      Marietta OH

BOD Approval

Existing Contests 2015

11/14/2014           9/11-12/2015        Butler Chamber of Commerce BBQ & Huckster's Day                Butler     MO

                Conflict: Leavenworth, KS  - 102 miles – sanctioning not received for 2015 

Sanctioning Committee Report

Randy Bigler:  No report.

Marketing Report:

MMA Marketing Report

December 2014

Merchandise

●          Total November Sales: $1,360.31

●          104 - Birthday redemption YTD

●          54 - Cookbooks YTD

Web

•           Advertising sold for November: $700

•           760 members have opted in to receive Birthday emails YTD

•           Completed BBQ Scores data updates

•           Set to complete Team history and tracking judges scores by Jan 1

100KCBS Meals Mission

•           47 out of 54 events completed

•           95,129 meals donated so far (96% of completion within 214 days)

•           Between the KCBS pork butt donation, 400 competitors and the food drive at WFC 8,000 pounds of food were collected. This completed 25% of the KCBS meal mission in a single event.

•           Continual PR/Social Media Updates

Sam's Tour:

•           2015 Planning underway

•           Release of the schedule is set for December 17

Great American Cookout Tour

•           2015 Planning underway; one major sponsor already secured

PR

•           Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion

•           GAC: Twitter Followers (5,109) / FB Likes (24,792)

•           KCBS:  Twitter Followers (7,625) / FB Likes (31,744)

•           National press release in the works for 501c3 status and 100KCBS Meals

Miscellaneous

•           Mike continues working with Strategic Committee on new contract

•           New KCBS International website is being developed oversees. We will work with Wayne on integration into the KCBS website.

Wayne Lohman:  I make a motion to the Board to add a "tab" for KCBS International on the KCBS.us Landing Page.  Details to be worked out with the Webmaster.

IO Team Report:  I’m pleased to report that the IOTeam is starting the year off with a busy first quarter schedule that includes classes and contests in three different areas outside the US borders.

The second week of January, the Lohman’s will rep a sanctioned contest in Tyrol, Italy in the Southern Alps.  This event will be held at a ski chalet with extreme temperatures at -40 degrees at night, 4800 ft. on the side of a mountain.  To date we have 24 teams competing with 28 CBJ’s in the jury.  This contest will also host two other potential contest organizers from Italy and the Czech Republic who will attend to observe the event.

We return from the Italian contest in time to meet the rest of the IOTeam for a two week trip to Australia where we will do several CBJ and Cooking classes for cookers and judges who will be competing and judging in the Queen Victoria Market for a three day period.  This contest has been hampered by a space problem in the location which forced us to limit the number of teams that can compete.   We initially had 151 apply for the CBJ class and over 139 in the cooking class. 

After our return from Australia,  the  IOTeam gets a few weeks at home before the Lohman’s leave for San Juan, Puerto Rico for the third year sanctioned contest.  This event has gotten bigger, bigger and better each year and the organizers Mike Compton and Alex Garcia have done an excellent job of promoting KCBS in the Carribean.  Mike and Alex are also the organizers on the Nassau, Bahamas contest and working on several other events in the Carribean.

Since our last report we have received a sanctioning request for a new contest, our first in Austria with Karl Helmut as the organizer.  Karl has represented Austria at The Jack for many years and is well known as a talented chef in his country.  The IOTeam is excited and looking forward to working with Karl and his staff in bringing KCBS to Austria. 

CBJ Committee Report:

Don Harwell:  No CBJ Committee meeting held this month.

The rewrite of the CBJ manual was tested with a class.

2015 rules and updates will be updated in the new manual and ready for 2015 use.

The optional online CBJ review is being completed and will be ready this month

No Motions from the CBJ Committee this month.

The next CBJ committee meeting is scheduled for December the 30th, 2014. 

Rep Committee

Kim Collier:  No report. 

KCBS Score Committee/Technology Committee

Kim Collier:  contract with BBQscorecard signed

Banquet Committee:

Mike Peters:  The banquet committee met on 11/24 and 12/8.

 We are finishing up conference schedule and dinner program.

 We have received information from Helms Briscoe concerning the 2017 banquet and hope to bring a motion to the BOD at the Jan meeting. 

Membership Report:

Richard Preston:  Below are the numbers for November, 2014.

Number of Total Members= 19,292

Number of New Members= 183

Number of Renewed Members= 549

Number of Non-renewals= 344

Number of members who signed up via the website= 81 (5 were families)

Number of New Members from Judging classes= 60

Number of Lifetime Members = 625

Number of International Members = 641

Number of Countries represented by KCBS Members = 27

No Membership Committee meeting last month due special BOD meeting. 

Nominating Committee

Dennis Polson: All candidates' responses to questions are in the Bullsheet.

Votnet is in the process of being set up for the voting process.

The deadline for all members wanting to vote, need to be in good standing by December 15th.

I would encourage all KCBS members to vote for the candidates of their choice and voice their opinion on the Bylaw change.

I move to accept this report. 

Education/Communications Committee

Candy Weaver:  There was no committee meeting in November and it's not likely that there will be a December meeting.

The Bullsheet's December issue was available to members on Bluetoad on November 27th.  From 11/27 to 12/5, there were 411 total visits (204 of these unique) to the publication.  Next project is to get member e-mail notifications active as approved by the board in November.  This should be completed this month.

New advertising rates for the Bullsheet will be fully implemented approximately after first quarter 2015.  This is due to advertiser’s commitments prior to increase. 

Strategic Planning Committee

Bill Capstack:

KCBS Foundation 501(c)(3) Status:

•           APPROVED by the IRS on November 20, 2014

Expanding the Diversity of KCBS Events:

•           Paul Kirk has developed a rough draft of the approved categories for ancillary contests

•           We anticipate that this initiative will be in place no later than the start of the 2nd Quarter 2015

History of KCBS:

•           We are currently evaluating a book proposal

Executive Director/Succession Planning:

•           The preliminary job evaluation has been prepared and is currently being reviewed

2015 Goals:

•           Review all prior board decisions for their origin, justification and continued relevance

•           Permanent home for KCBS

•           Finalize the job requirements of the Executive Director position

•           Finalize implementation of the ancillary category initiative

•           Explore additional opportunities to expand our presence at contests

Philanthropy Committee Report

Dave Compton:  All of the nominations are in for both the Gary Wells and Carolyn Wells awards.  For the first time this was all done electronically and everything seemed to go very smoothly.  I've forwarded all of the nominations to Carolyn for her opinion and should hear back from her before the Board meeting this month - if there's any discussion needed on these awards we can deal with that during Executive Session.

Right now we are planning on using the same criteria / requirements as last year for the Grants in Aid and Charitable Grants programs with only the dates being changed.  For the Charitable Grants we propose an opening date of February 1, 2015 at 12:01 am and a closing date of April 30, 2015 at 11:59 pm.  For the Grants in Aid we propose an opening date of February 1, 2015 at 12:01 am and a closing date of April 4, 2015 at 11:59 pm.  All times are to be Central Standard time.

We are planning on having the new electronic application programs up and running, hopefully by the first of the year or very shortly thereafter, and everything can be done paperless. 

I ask that the Board accept this report.

Regional Representation Committee

Randy Bigler:   No Report.

Rules Committee

Candy Weaver:  In light of prior issues with determining the start and end of a contest for team infractions, the following addition to the 2015 rules is proposed:  I move to accept this change.

  CAUSES FOR DISQUALIFICATION & EVICTION of a team, its members and/or guests: A cook team is responsible jointly and severally for its head cook, its team members and its guests.

a.        Excessive use of alcoholic beverages or public intoxication with a disturbance.

b.        Serving alcoholic beverages to the general public.

c.        Use of illegal controlled substances.

d.        Foul, abusive, or unacceptable language or any language causing a disturbance.

e.        Excessive noise, including but not limited to that generated from speakers, such as radios, CD players, TVs, public address systems or amplifying equipment, will not be allowed during quiet time, designated to start at 11:00 p.m. on contest nights and will last until 7:00 a.m. unless otherwise determined by the event.

f.         Fighting and/or disorderly conduct.

g.        Theft, dishonesty, cheating, use of prohibited meats, or any act involving moral turpitude.

h.        Use of gas or other auxiliary heat sources inside the cooking device.

i.         Violation of any of the KCBS Cook’s Rules above, save and except #9 – 13.

For the purpose of this rule, a contest's duration is deemed from 9:00 am the day prior to the awards until the end of the awards announcements.

Old Business

Mike Peters:  Explanation - In sitting in on the CBJ committee meeting, in the early days, KCBS required a 30 question test prior to an individual being confirmed as a CBJ. There was no recollection as to why the test was eliminated but with the variance in judging it is important to help bring the standards back to the forefront and try to get people back on the same page of the current judging rules and standards. A paper form is the easiest to implement and track. It would be best to also offer this test online and make it update current CBJ status. This would be something for the technology committee.

DISCUSSION REGARDING IMPLEMENTATION DATE AND STAFFING ISSUES.  HARWELL SAYS OPTIONAL ONLINE TEST WILL BE DONE NEXT MONTH.  SIMMONS REFER ROLL OUT TO CBJ COMMITTEE.  LIKES AN OPTIONAL TEST FOR 1ST YEAR.  DO AN OPTIONAL ONLINE TEST FOR A YEAR BEGINNING 1/1/5 WITH SHOW TO MEMBERS AT ANNUAL MEETING IN DENVER.  PETERS WILL TABLE MOTION PENDING RESULTS FROM CBJ COMMITTEE.  2ND PRESTON.  PASSED.

PETERS MOVED TO TABLE CURRENT MOTION.  2ND PRESTON.  PASSED.

New Business

Mike Peters:  I make the following motion: KCBS change TOY bonus points from a maximum 50 points for contests with 50 plus teams to a maximum of 35 points for contests with 35 and more teams.

This year, the average team count as of 12/1/14 was 38.79 while taking out the contests under 25 teams, International contests and the AR Open. Of the 427 contests, 85 of these had 50 or more teams (19%). Teams chasing points for TOY will often skip local contests that might not get 50 teams for maximum point benefit and travel. Teams that would not normally chase points might possibly cook additional contests because they would have an equitable chance to finish in the top 25 in TOY placings. Both of these should help contests from canceling due to a lack of teams.

This suggestion was brought to me by a cook team. After asking a number of other cooks, the consensus was that this was a great idea to help local contests, help some mid level teams cook more to take advantage of TOY monies while also sending a message to struggling organizers that the BOD is instituting changes that benefit not only organizers but their local teams as well.

In reviewing the current TOY overall status, there are only 6 teams of the top 25 that have placed in the top 25 in each of the 4 meat categories and overall.  8 teams have only one or no top 25 category calls. This change should also reward the consistency of a cook team in the overall TOY standings and bring the TOY numbers closer at the end of the year.

 

Closed Session:

Lohman: Discussion of release of Sam’s Club Tournament dates.

Weaver:  Failed commitment of organizers to pay awards to cook teams.

Compton:  Any needed discussion on the Wells Awards.  Philanthropy web issue.

 

 

 

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