January 16 Board Meeting AgendaJanuary 13, 2015
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
January 16, 2015
Mark Simmons, Wayne Lohman, Kim Collier, Candy Weaver, Randy Bigler, Bill Capstack, Dave Compton, Steve Farrin, Don Harwell, Mike Peters, Richard Preston , Dennis Polson, Carolyn Wells, Karrin Murphy
MMA – Megan LeBlanc/Mike McCloud
Member call in to speak:
Member call in to listen:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of November Meeting
Candy Weaver: I move to accept minutes of December 10th meeting.
Kim Collier: Please accept the following statements for the month of December.
Karrin Murphy: Automatic Approval
REC’D DATES NAME CITY, STATE
Existing Contests 2015 – In house Approval
11/21/2014 3/27-28/2015 Throwdown 2015 Atmore AL
1/5/2014 3/25-28/2015 Smokin Blues & BBQ Hammond LA
12/11/2014 4/10-11/2015 2nd Annual Pickn' N' Pullin BBQ Competition Lanexa VA
1/5/2015 4/17-18/2015 19th Annual Firehouse BBQ Cook-Off Kings Mountain NC
12/15/2014 4/24-25/2015 Central Iowa Expo BBQ Boone IA
12/15/2014 4/25-26/2015 Central Iowa Expo BBQ Boone IA
12/11/2014 5/1-2/2015 Show Low BBQ Throwdown Show Low AZ
12/8/2014 5/8-9/2015 West Coast BBQ Classic Long Beach CA
12/8/2014 5/15-16/2015 Bakersfield's Biggest, Baddest BBQ Championship Bakersfield CA
12/30/2014 5/29-30/2015 The Rotary Club of Bearden - Que Fest Knoxville TN
12/8/2014 6/5-6/2015 Que for the Troops Levittown PA
12/9/2014 6/5-6/2015 SMOKIN' on the Summit Lee's Summit MO
12/22/2014 6/5-6/2015 4th Annual VC Music Fest & BBQ Valley Center CA
1/9/2015 6/5-6/2015 Hog Happenin' BBQ & Bike Fest Lincolnton NC
12/10/2014 6/12-13/2015 California Honey Harvest Festival and BBQ Championship Fillmore CA
12/15/2014 6/19-20/2015 Rock'N Freedom Seymour MO
12/15/2014 6/19-20/2015 Crossborder Blues, Brews & Que Wilson NY
12/22/2014 6/26-27/2015 Grillin' in Grafton Grafton WI
12/12/2014 6/27-28/2015 Mr. BBQ Barbeque Challenge Davenport IA
12/17/2014 6/26-27/2015 Great Lenexa BBQ Battle - Kansas State Championship Lenexa KS
12/16/2014 7/17-18/2015 Wine, Brew & Bar-B-Que Too! New Palestine IN
12/29/2014 7/17-19/2015 Wakefield Rotary Club Campus cook-Off Wakefield RI
12/8/2014 7/24-25/2015 BBQ-Fest Cooking Contest Dyersburg TN
12/8/2014 7/31-8/1/2015 SLV Beat the Heat - Barbeque, Brews and Chili Alamosa CO
12/8/2014 7/31-8/1/2015 Great Northern BBQ Brainerd MN
12/8/2014 7/10-11/2015 9th Ohio Veterans BBQ Cookoff Kettering OH
12/14/2014 7/24-25/2015 The Harpoon Championships of New England BBQ Windsor VT
1/7/2015 7/24-25/2015 Up in Smoke BBQ Bash Mason City IA
1/8/2015 7/31-8/1/2015 Dillard Bluegrass & Barbeque Festival Dillard GA
12/8/2014 8/7-8/2015 MedCity BBQ & Musicfest Rochester MN
12/16/2014 8/7-9/2015 Jimmy's Roadhouse Backyard BBQ Battle Newaygo MI
12/16/2014 8/7-8/2015 Missouri's North Star BBQ Championship Kirksville MO
1/6/2015 8/11-12/2015 Montana State BBQ Championship @ Montana Fair Billings MT
12/8/2014 8/14-15/2015 Pepsi WY State Championship BBQ & Bluegrass Festival Worland WY
12/15/2014 8/21-22/2015 Flint Hills Beef Fest BBQ Contest Emporia KS
12/16/2014 8/20-21/2015 Madison Ribberfest BBQ & Blues Festival Madison IN
12/22/2014 8/21-22/2015 VA BBQ Championships Hampton VA
12/16/2014 8/28-29/2014 East Central State BBQ Cook Off Paola Roots Festival Paola KS
12/9/2014 9/5-6/2015 BBQ on the Bow Calgary, Alberta Canada
12/8/2014 9/11-12/2015 Taste of Autumn BBQ Championships Spearfish SD
12/8/2014 9/18-19/2015 Jesse James Barbeque Cook Out Kearney MO
12/15/2014 9/18-20/2015 Oinktoberfest Clarence NY
12/12/2014 9/25-26/2015 Grillin & Chillin BBQ Cookoff Owensboro KY
12/8/2014 10-2/3/2015 City of Earlington October Fest Earlington KY
12/8/2014 10/9-10/2015 The River Grill before The Big Hill Cincinnati OH
11/25/2014 10/9-10/2015 Rock'n Ribville Lawrenceville GA
1/5/2015 10/9-10/2015 Waxhaw Chill'n & Grill'n Waxhaw NC
12/16/2014 10/10-11/2015 3rd Annual BBQ Society Cookoff Hoofddorp, the Netherlands
New Contests – In house Approval
12/30/2014 3/6-7/2015 "Come to Compete, Come to Learn" NBBQA Championship Nashville TN
11/21/2014 3/21-22/2015 Barn Burner BBQ Yarrow, British Columbia Canada
12/18/2014 4/3-4/2015 The Ironman Shady Grove PA
12/17/2014 5/15-16/2015 1st Annual Flags are Flying BBQ Festival Winder GA
12/22/2014 5/29-30/2015 Kelley Wilson Memorial BBQ Competition Kansas City MO
12/22/2014 5/30-31/2015 Rock'N Western Rendezvous Loveland CO
1/8/2015 6/19-20/2015 Milk Cow Music and BBQ Festival Fair Oaks IN
12/12/2014 06/27-28/2015 Green Mountain BBQ Championship Waterbury VT
1/7/2015 7/24-25/2015 Hot Pursuit BBQ Cookoff Shawnee OK
12/8/2014 8/21-22/2015 Bass & BBQ Day 1 Hot Springs AR
12/8/2014 8/22-23/2015 Bass & BBQ Day 2 Hot Springs AR
12/30/2014 4/17-18/2015 Autumn Blaze Sprung Forward Garnett KS
Conflict: Overland Park, KS is 65 miles away
12/15/2014 9/5-6/2015 Bear's Smokehouse New England and BBQ Championships Hartford CT
Conflict: Foster, RI is 60 miles away (paperwork not in for 2015)
Existing Contests 2015
1/9/2015 9/26-27/2015 Red, White & Que Cresskill NJ
Conflict: New London, CT is 123 miles away (paperwork not in for 2015)
Randy Bigler: The Sanctioning Committee is myself, Fred Kilgore, Alan Osmer, Wes Burden, Carol Bigler, Karrin Murphy, Carolyn Wells and Mark Simmons.
In 2014, the committee worked on projects with our biggest accomplishment being the sanctioning of backyard contests.
I contacted Organizers to let them know that KCBS was interested in how their contest turned out and offer and help. There were tens of thousands of dollars raised for dozens of different charities at these contest.
We also reviewed and updated organizer materials and forms for 2014.
Continuing projects are:
Sam’s Clubs Interference
Other food event/sanctioning fees
MMA Marketing Report
● Total December Sales: $2,350
● 111 - Birthday redemption YTD
● 57 - Cookbooks YTD
• Advertising sold for December: $750
• 785 members have opted in to receive Birthday emails YTD
• Completed Sam’s Registration and Philanthropy pages
• Set to complete Team history and tracking judges scores in February
• International micro-site will be added to the site as the international team sends in content
100KCBS Meals Mission
• 44% of the budget has been spent thus far to complete 100,000+ meals
• 122,469 meals donated so far (100% of completion within 244 days)
• Discussion on 2015 goal and communication
• Continual PR/Social Media Updates
• 678 teams registered within 24 hours; no web or registration difficulties experienced
• Secondary Registration will start on January 21, if spots are available
• Judges Registration started on January 12
Great American Cookout Tour
• Submitting 2015 schedule for approval
• Tour sponsors for 2015 secured; Mike to discuss
• Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
• GAC: Twitter Followers (5,134) / FB Likes (24,870)
• KCBS: Twitter Followers (7,758) / FB Likes (32,223)
news section of KCBS website as necessary, including Sam's Club National Tour updates, and hosted online registration chat for Sam's Club Tour
• Mike presenting 2014 sponsor revenue checks
• Mike conducting Boot Camp Marketing session at banquet
The IOTeam Marketing Committee does not have a January Board Meeting Report. The Lohman's are in Tyrol, Italy for the Winter Extreme South Tyrol (W.E.S.T) BBQ Contest in the Southern Alps. Two organizers will be attending this contest to discuss potential new contests in Italy and Czech Republic. Results of our meetings, and other news will be reported in the February Board Meeting Report.
CBJ Committee Report:
Don Harwell: For the year 2014:
93 Certified Barbeque Judging (CBJ) classes were taught in 2014.
From these classes, 3272 people have received certification from KCBS to be Barbeque Judges.
Also, within these classes, we had 2519 of these people becoming new KCBS members.
KCBS has also had 28 Certified Table Captain (CTC) Classes with a total of 394 students.
I would like to thank the CBJ Committee for all that has taken place in 2014.
This committee is comprised of all CBJ instructors, Ed Hartman, Dave Compton and Sammye Phelps.
The members of this committee have had great input in each of our monthly meetings and provided guidance to the Board of Directors.
I again want to thank the KCBS office and Sammye Phelps for all the hard work in 2014 to make my role and monthly reports easier.
The following 2014 goals for the CBJ Committee were completed:
ü Update the Organizers Handbook for people who are interested in hosting a CBJ class
ü Update PowerPoint for CBJ Class
ü Update PowerPoint for CTC Class
ü Update CBJ Manual to match the PowerPoint presentation
ü More information to Judges (E-blast for Judges)
ü Class critiques
ü CBJ Continuing Education program ( 98% completed)
ü Requirements to become and maintain CBJ, MCBJ, CTC and a 100+ CBJ are now published on the Web.
Some other goals have been passed to other committees and are still in the works:
□ Establish a method for signing up for classes online
□ Electronic sign in of Judges going for their Master instead of a sheet signed by Reps.
□ Judges and CTC tracking and feedback sheet
This is a way to go online and view your judging with others at your table and across contest.
ü Class Fees along with Cook payments were updated. Lanyard, CBJ Pins, and Ink Pens are now included in the CBJ class materials to each student.
ü New class invoices for 2014 were created
ü New colors were added to the CBJ shirt with more to continue.
ü Added three new instructors to the pool of instructors.
Respectfully submitted, Don Harwell, CBJ Chairman
Kim Collier: Recommendation for 2 new reps in training (closed session).
KCBS Score Committee/Technology Committee
Kim Collier: The following is a list of project the MMA is currently working on and expect completion date
Generating a contest results file for every 2014 contest for Will Cleaver (COMPLETE)
Sam's Registration 2015 - Continual work in Jan
New philanthropy section of the website - Jan 15 hard deadline
Team contest results history for members - End of Jan/beginning of Feb.
Allow judges to register for contests on kcbs.us - End of Jan/beginning of Feb.
Admin feature to view judges who give abnormally high/low scores - Feb.
Landing page for international - waiting on all content from the international team
Mike Peters: The Banquet committee met a couple of times and we believe that we fulfilled our 2014 goals and leave the incoming committee ahead of schedule for 2015.
1. Finalize the 2015 banquet in Denver - complete.
2. Submit proposal to the board for 2016 Kansas City location - Intercontinental Hotel in KC.
3. Confirm location for 2017 banquet - Atlanta
Plan for 2015 committee
Finalize the 2016 banquet in Kansas City. February board planning meeting will be conducted at this site.
Submit proposal to the board for 2017 location. Carolyn will be conducting site visits in Atlanta and the primary location of the Hilton Atlanta Airport.
Determine location for 2018 banquet. Based upon past history, the location should be Kansas City but could vary.
December Membership numbers for December, 2014.
Number of Total Members= 19,337
Number of New Members= 340
Number of Renewed Members= 681
Number of Non-renewals= 296
Number of members who signed up via the website= 147 (16 were families)
Number of New Members from Judging classes= 126
Number of Lifetime Members = 634
Number of International Members = 629
Number of Countries represented by KCBS Members = 28 (New Members from Ecuador)
A year long membership growth of 1,717 members
GOALS FOR 2014
Increase membership to 20,000 (currently 19,337)
Increase lifetime membership to 600 (currently 634)
Expand membership services
Membership services added
KCBS Member's Restaurant Finder ( Bullsheet article, Feb., 2015)
Judges Signups on Website (Within next two months)
Senior Lifetime Membership Discount
BBQ Pitmaster Program ( On hold till for new membership committee)
I would to thank my Membership Committee for their hard work this past year. They are:
Dennis Polston, Vice Chair
Ernie Hiers, Recorder
Jennifer & Bill Shiflett
Mark Simmons, President
Sammye Phelps, Membership Services
Carolyn Wells, Executive Director
Dennis Polson: Nomination Committee 1-17-15
Members: Dennis Polson, Chairman, Randy Bigler, Co-Chairman, Carolyn Wells, Mark Simmons
10 candidates offered their time and talents to serve on the KCBS Board.
The elections opened January 5th, 2015 and closed January 15th at 11:59 pm.
The results will be verified with Votenet on Friday the 16th.
The new Board Members will be announced at the bankquet Saturday the 17th.
I move to accept this report.
Candy Weaver: The Education/Communications Committee is Ralph Williams, Betsy Masters, Mike McDearman, Dennis Polson, Richard Preston, Candy Weaver, Mark Simmons and Carolyn Wells.
In 2014, the committee accomplished:
Establish Yahoo group for KCBS event organizers.
Kids' Que Corner in the Bullsheet, listing kids events for two month period covered by that issue of the Bullsheet. Que Tips written for the bottom of the block. Wrote a cover article on same for November 2014 Bullsheet.
Interactive on-line Bullsheet made available through BlueToad.
Reviewed all applications for Grants in Aid and made recommendations to the Philanthropy Committee.
For 2015, it is my opinion as chair of this committee that the "education" component is not effective. CBJ Committee does all CBJ education and other education-type functions are accomplished through other committees. The 2014 accomplishments are all related to communications, but even there the Rep Committee developed a brochure for teams at contests.
The 2015 Communications Committee goals are:
Password protect the interactive Bullsheet. Move to direct KCBS to member communication when the Bullsheet is available on line.
Once the e-mail list is completed above, give KCBS ability to directly send eblast updates to membership as desired, without utilizing MMA time and efforts.
Continue Kids' Que Corner.
Work to streamline kcbs.us in functionality and design.
Assist other committees as required
Strategic Planning Committee
Our committee members are Mark Simmons, Carolyn Wells, Paul Kirk, Wayne Lohman, Mike Peters, Bruce Bubacz and Bill Capstack (Chair). We met twice since the December 2014 board meeting.
The national press release announcing the 501(c)(3) status for the KCBS Foundation has been released
Expanding the Diversity of KCBS Events:
Progress is being made to have a collegiate-level Competitive Series contest at the University of Missouri Kansas City in September
We are exploring additional opportunities to expand our brand in 2015
History of KCBS:
We’re on track to have the History of KCBS completed by December 2016
2014 Strategic Planning Committee Accomplishments:
Updated all committee descriptions to enhance awareness improve communications
Implemented the initiative to document the history of KCBS
Reviewed the role of the Executive Director position to determine requirements for a new contract (completed) and continuity planning for the future (ongoing)
Expanding the diversity of events to include developing the standards for ancillary categories at our events and developing a collegiate-level competition initiative
Completed MMA research in preparation for their new contract
Obtained 501(c)(3) status for the KCBS Foundation
Review all prior board decisions for their origin, justification and continued relevance
Permanent home for KCBS
Finalize the job requirements of the Executive Director position
Finalize implementation of the ancillary category initiative
Explore additional ways to expand KCBS participation at events
A big thank you to all of our committee members for making this a stellar year!
We ask the board to accept this report.
Philanthropy Committee Report
Dave Compton: This month's report is to announce the biggest changes in Philanthropy that KCBS has ever seen. If everything happens as planned and promised our new electronic Philanthropy page will be up and active on the KCBS website on or before January 15th.
With the click of the button the member will have access to the applications for Grants in Aid and Charitable Grants along with all of the requirements for each. There will also be everything that they need to know about the Gary Wells and Carolyn Wells Award programs, including who can nominate, who is eligible and the applicable dates.
There will no longer be any paper forms or filings for these programs, everything will be done electronically. No more late postmarks or lost letters, when you hit the submit button it's filed.
And now it is possible for members to make tax-deductible donations to the KCBS Foundation and to direct how that gift is used. You will be able to make a donation via PayPal that goes into a separate bank account that is set up for the Foundation.
I want to take this opportunity to thank Raye Keyes and Sybilla Hawkins in the office for their dedication and help in getting everything through the last couple of days when everything was rush, rush, rush. Without their hard work and perseverance none of this would be done on time. Bill Capstack and Dave Edyburn, you deserve another big "Thanks".
As I'm writing this on Tuesday morning, the e-mails are flying getting this up and running by our January 15th deadline. I want to thank everyone again for their hard work bringing this dream to life.
I move that the Board accept this report.
Move to approve the MMA Contract as negotiated in prior meeting.
Don Harwell: I motion that a cancellation fee be established to be paid to KCBS representatives for contest that are cancelled as outlined below:
If a contest is cancelled 30 days or less prior to a contest the Representatives assigned to the contest should receive 80% of the base rep fee for that contest.
If a contest is cancelled between 30 days to 60 days prior to a contest the Representatives assigned to the contest should receive 50% of the base rep fee for that contest.
If a contest is cancelled between 60 days to 90 days prior to a contest the Representatives assigned to the contest should receive 30% of the base rep fee for that contest.
Closed Session agenda:
Kim Collier: Review proposed reps in training.
Don Harwell: Update on contest and CBJ class. Propose new CBJ instructors.Landing page for international - Waiting on all content from the inter