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November Board Meeting Agenda

November 9, 2015

Kansas City Barbeque Society

Board of Directors’ Meeting Agenda

November 11, 2015

 

Member request to speak:  Bunny Tuttle

Roll Call: 

Mike Peters, Randy Bigler, Kim Collier, Candy Weaver, Bill Capstack, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Mark Simmons, Wayne Lohman, Dave Compton

KCBS Office:  Carolyn Wells, Karrin Murphy, Emily Dupont

MMA – Mike McCloud

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of September Meeting

Candy Weaver:  I move to accept minutes of the October meeting.

Financial Statements

Kim Collier:   Please accept the attached report.   

President’s Report

Mike Peters: 

Sanctioning Report

Emily Dupont:  Automatic Approval  

 

REC’D                    DATES                   NAME                                                                                        CITY, STATE

 

New Contests – In House Approval

 

11/2/2015                                1/24/2016                                100,000 USA Barbecue Championship                                               Quartzsite, AZ

11/6/2015                                3/12/2016                                Smoke on the Shores                                                           Nashville, TN

10/14/2015              4/16/2016                                Interstate BBQ Festival                                                         Hagerstown, MD

10/28/2015              4/23/2016                                Southaven Springfest                                                           Southaven, MS

10/26/2015              5/14/2016                                The Pear City Picnic- Competitor's Series                          Muscatine, IA

10/27/2015              5/14/2016                                Smokin on the Prairie BBQ Cook-off                                  Stuttgart, AR

10/30/2015              6/5/2016                  Gills & Grills Bass and BBQ Festival                                  Dayton, TN

11/2/2015                                6/11/2016                                ELF Khurafeh Shrine BBQ Competition

                                                                and Music Festival                                                                                Clio, MI

11/2/2015                                7/9/2016                  Cumberland Plateau BBQ Cook-off

and Cruise In                                                                         Jamestown, TN

11/2/2015                                7/16/2016                                Del Mar BBQ Championship                                                                Del Mar, CA

10/21/2015              10/29/2016              Boo-B-Q                                                                                 Dickson, TN

 

 

Existing Contests – In House Approval

 

11/4/2015                                3/19/2016                                Tupelo BBQ Duel- Day 1                                                       Tupelo, MS

11/4/2015                                3/20/2016                                Tupelo BBQ Duel- Day 2                                                       Tupelo, MS

10/20/2015              4/2/2016                  Stillwater Elks Lodge Blazathon                                          Stillwater, OK

10/13/2015              4/9/2016                  Sixth Annual Bull Moose                                                      Somerville, TN

11/4/2015                                4/9/2016                  Smoke in the Spring                                                             Osage City, KS

10/29/2015              4/16/2016                                Roberts Ranch Smokin Red Dirt BBQ                                 Enid, OK

11/2/2015                                4/23/2016                                8th Annual VFW Poste 846 BBQ Challenge                       Overland Park, KS

11/2/2015                                4/23/2016                                Uptown Lexington BBQ Capital Cook Off                          Lexington, NC

10/27/2015              5/14/2016                                BBQ Jamboree                                                                       Fredericksburg, VA

10/14/2015              5/14/2016                                Rockin BBQ                                                                           Warsaw, IN

11/2/2015                                5/21/2016                                5th Annual  Valley Veteran's

                                                                BBQ Competition                                                                  Valley, NE

10/16/2015              5/21/2016                                Grand Lake BBQ & Festival                                                  Langley, OK

10/16/2015              5/21/2016                                Loving Learners BBQ Smoke Off                                         Wichita, KS

11/6/2015                                5/28/2016                                Red, White & BBQ Day 1                                                      Westmont, IL

11/6/2015                                5/29/2016                                Red, White & BBQ Day 2                                                      Westmont, IL

10/29/2015              5/29/2016                                BBQ, Blues & Brews on the Bay                                           North Bend, OR

10/20/2015              5/29/2016                                Roc City Rib Fest                                                                  Rochester, NY

11/2/2015                                6/4/2016                  Original SD BBQ Championship                                         Huron, SD

10/30/2015              6/4/2016                  McLouth BBQ Blowout 25th Anniversary                                            McLouth, KS

10/26/2015              6/11/2016                                Delta Smoke BBQ Contest                                                    Wynne, AR

10/20/2015              6/12/2016                                Sun BBQ Fest                                                                        Uncasville, CT

11/2/2015                                6/18/2016                                23rd Annual Colorado BBQ Challenge                                               Frisco, CO

10/14/2015              6/18/2016                                Barbourville BBQ Cookoff & Festival                                   Barbourville, KY

11/5/2015                                6/19/2016                                Smoke out in the Valley                                                        Buckner, MO

11/5/2015                                6/25/2016                                8th Annual Auburn Hills Barbecue Cookoff                         Auburn Hills, MI

11/5/2015                                6/25/2016                                Great Lenexa BBQ Battle                                                      Lenexa, KS

11/2/2015                                6/25/2016                                Big BBQ Bash                                                                        Maryville, TN

10/20/2015              7/2/2016                  I love Barbecue & Music Festival                                         Lake Placid, NY

10/30/2015              7/9/2016                  New Jersey State Barbecue Championship                        North Wildwood, NJ

11/6/2015                                7/16/2016                                Campin on Kampeska                                                          Watertown, SD

10/29/2015              7/16/2016                                Griller's Cup                                                                           Laramie, WY

10/20/2015              7/23/2016                                Arvada On Tap A Craft Beer and BBQ Fest                        Arvada, CO

10/29/2015              7/30/2016                                The Dodge City Days Smokin Saddles

 BBQ Contest                                                                         Dodge City, KS

11/2/2016                                8/13/2016                                Maryland State BBQ Bash                                                    Bel Air, MD

10/20/2015              8/27/2016                                New Holland Summer Fest                                                   New Holland, PA

11/4/2015                                9/10/2016                                Ribs, Rods and Rock n Roll                                                                Vermillion, SD

10/29/2015              9/10/2016                                Puckaway Pigfest                                                                  Montello, WI

11/4/2015                                9/17/2016                                Jesse James Barbeque Cookout                                         Kearney,                 MO

10/27/2015              9/24/2016                                Shawnee Great Grillers                                                        Shawnee, KS

10/20/2015              9/24/2016                                Jim Bowie BBQ Throwdown                                                Vidalia, LA

10/20/2015              10/1/2016                                Jim Beam Classic                                                                  Springfield, KY

11/6/2015                                10/8/2016                                Riverside Blues, Brews & BBQ Festival                                               Greenfield, MA

11/5/2015                                10/8/2016                                The Real Squeal BBQ & Music Festival                                               Lyons, GA

11/2/2015                                10/8/2016                                Bliss Brews & Que                                                                 Ft. Bliss, TX

11/2/2015                                10/15/2016              Big Buffalo Crossing BBQ Cookoff                                     Munfordville, KY

10/23/2015              10/15/2016              Smoking in the Foothills                                                      Lenoir, NC

10/30/2015              10/22/2016              Border War Barbeque                                                           Osawatomie, KS

 

New Contests - Board Approval

 

11/5/2015                                9/3/2016                  BBQ and Music Festival (name will change)                      Winona, MN

                                                Conflict:  Warrens, WI  74 miles

 

10/10/2015              9/24/2016                                3rd Annual Smokin in Sapulpa                                                            Sapulpa, OK

                                                Conflict:  Fayetteville, AR 126 miles.  Maximum teams in Sapulpa:  25

 

TABLED UNTIL AFTER 12/1 DEADLINE:

8/25/2015                                7/2/2016                  Made in NY Festival BBQ Cookoff                                      Sackets Harbor, NY

                                                Conflict:  Lake Placid, NY -- 138 miles.  This contest has been 1st Saturday of July since 2006.

 

Board Approval – Existing Contests

 

10/26/2015              5/7/2016                  Truman Heritage Festival                                                     Grandview, MO

                                                Conflict:  Lawrence, KS 415 miles.  Grandview is first weekend in May 2015.

 

10/28/2015              6/4/2016                  5th Annual Smokin  on the Lake                                          Monroe City, MO

                                                Conflict:  Boonville, MO 90 miles.  Monroe City moved from 5/30/15

 

10/31/2015              9/10/2016                                Decatur Jaycee's 22nd Annual Riverfest                                             Decatur, AL

                                                Conflict:  Cookeville, TN 162 miles.  Issues with both being sanction in 2015

 

TABLED UNTIL AFTER 12/1 DEADLINE:

9/28/2015                                9/10/2016                                Independence Fire & Ice                                                      Independence, MO

                                                Conflict:  Butler, MO – 64 miles – both existed same weekend in 2015

 

 

Sanctioning Report:

Mark Simmons:   The sanctioning committee met on Wednesday, October 28th in conjunction with the rules committee, in order to agree upon a KCBS definition for what constitutes a backyard team. After lengthy discussion, the joint committee agreed on a definition.

"The sanctioning committee moves that the following definition of a backyard team is incorporated into the 2016 rules:

Definition for Backyard/Amateur Cook Team

  1.  Any member of the team who has not entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions in the past;
  2.  Any member of the team who has not been awarded a Grand Champion or Reserve Champion  status in any KCBS Sanctioned competition;
  3. Any member of the team who has competed in less than three (3) “Master Series BBQ competitions within one (1) calendar year.

If any member of the team has entered in and competed in  more than twelve (12) master series competitions in  sanctioned “Master Series” BBQ competitions in the past, they are ineligible to participate in the Backyard/Amateur competition.  Any member of the team who has competed in three (3) or less “Master Series BBQ competitions within one (1) calendar year may be considered an  amateur and may revert to such status. This includes the Chief Cook and/or Assistant Cooks.  The only exclusion to this rule would be those judges cooking with a team to qualify for master judge status.  The purpose is to ensure a level playing field in the cooking competition. The Cook Team cannot have been compensated as a Pro BBQ Restaurant or Caterer."

Randy Bigler:  Mark Simmons sent in a motion to approve his attached Backyard Definition. It has been revised since he sent it in. I'm attaching 2 documents as revision 2 to the Backyard Definition. The actual definition and a reconsideration form. I would like to amend his definition to the one I'm attaching.

Definition for Backyard/Amateur Cook Team

A.       Any member of the team who has not entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions in the past and;

B.        Any person who has been a member of a team who has not been awarded a Grand Champion or Reserve Champion  status in any  KCBS Sanctioned “Master Series” competition and;

C.        Any member of the team who has competed in   three (3) or less “Master Series BBQ competitions within the current competition year.

 If any member of the team has entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions     in the past, they are ineligible to participate in the Backyard/Amateur competition.  Any person who was a member of a team who has competed in   three (3) or less “Master Series” BBQ competitions within one (1 ) competition year may be considered an  amateur and may declare or revert to such status. This includes the Chief Cook and/or Assistant Cooks.  The only exclusion to this rule would be those judges cooking with a team to qualify for master judge status. Individuals who feel they have extenuating circumstances may appeal to the KCBS Sanctioning committed or their designee for reconsideration as an amateur. Those requests must be made in writing within 90 days of the competition in question.

 The purpose is to ensure a level playing field in the cooking competition. The Cook Team cannot have been compensated as a Pro BBQ Restaurant or Caterer.

 

MMA Marketing Report

November 2015

 

Merchandise

● Total October Sales: $2,385
● Royal Merch: $3,702
● Jack Merch: $700
● 11 Birthday
redemption
● 13 Cookbooks

 

Web

● Total Page Views for October: 411,471
● Total Unique Users for October: 42,937
● Time per Visit: 4:32
● Advertising sold for October: $550
● Philanthropy Page Updates in Progress
● Restaurant Finder page content updates in progress
● Banquet Registration
o Table Captain Class addition to registration page in progress
o KC Tour being addition to registration page in progress
o Banquet Registration CMS in progress
● International page – “Breaking News” section completed
● Updates to Traeger page and banner ad completed

 

250KCBS Meals Mission

● Current Total – 53,505
● Current Number of Events that have signed up: 50
● Continual PR/Social Media Updates
● Eblast released 10/20 of to promote participation
● Responses to eblast: 2 Events Registered

 

Sam's Tour:

● 25 local events complete
● 5 regional events complete
● 1 national event complete
● Continual PR/Social Media Updates
● Ongoing
coordination, planning, and logistics for 2016 Sam’s Tour

Great American Cookout Tour

● 20 total events completed, 18 KCBS events complete to date,
3 in October
● 50 Retail Stops complete, 13 in October
● Last stop: 11/6 -- 8 World Food Championships
● 2016 Planning in progress

 

PR

● Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion

o GAC: Twitter Followers (5,752, +98 from 10/1) / FB Likes (24,418, 18
from 10/1)
o GAC: October FB & TW impressions — 7,130
o KCBS: Twitter Followers (9,928, +206 from 10/1) / FB Likes (38,708, +291 from
10/1)
o KCBS: October FB & TW impressions — 45,256
o Recap of Sam’s Club Tour Final
o Memorial post for Dr. Rich Davis
o Announced winner for Cambro Giveaway

 

Miscellaneous

● Working on 2016 Sam’s Club Schedule
● Possible Puerto Rico event
● Reviewing new merchandise vendor opportunity
● GAC 2016 Sponsor vetting

 

Marketing Report:

Mike Hays:  The Marketing Committee met 11/4 and discussed updates to the implementation of the agreement with Worldpay.  An introductory discussion was held 11/3 with Carolyn Wells and myself, with a detailed follow up call scheduled for 11/12.  The goal is to be able to roll out the program by mid-January.

We also discussed updates to ongoing negotiations with a 3rd party fulfillment company.  Mike Peters and I had a meeting with Mike McCloud to discuss how this implementation might occur, and we are waiting for additional information from the fulfillment company before we proceed.

Please accept this report.

International

Wayne Lohman: 

2015 November International Board of Managers Report

Due to the number of Organizer's packets and Class information that were requested and the number of new contest sanctioning requests, we project 46-48 contests and 15 CBJ classes for 2016.

European and Canadian TOY

We are really excited to announce the implementation of the KCBS International Team of the Year for 2 regions, Europe and Canada. They are aptly named the E-TOY  and the C-TOY.   We are in the queue with our web master for exhibiting the updated of results for each region on our website.  This will be a great incentive for more teams and more contests.  

International Webpage

As you know, our KCBS International webpage has been operational for several months. In addition to our photo rotator of International events, and frequently asked questions (FAQ), we have add a "Breaking News" section. Presently featured is detailed instructions for head cooks on how to make their team eligible for Team of the Year points.

CBJ Committee Report:

Randy Bigler:  On October 30-31, 2015 a CBJ Instructor’s meeting was held in Kansas City, Kansas. Eighteen of twenty-two instructors attended the meeting. The following topics were discussed; the current Power Point presentation being used, the current CBJ manual, the current Table captain manual, changing language used to describe disqualifications of entries and approval of all CBJ classes.

                Instructors walked thru the Powerpoint presentation making updates to be used by all instructors. The CBJ manual will be updated to correspond with the presentation. New table captain book distributed to attending instructors to be reviewed and edited. Upon approval a Powerpoint presentation will be made to coincide with the manual. It was discussed to change the language in the manuals to read disqualifications and penalties.

Change the language from disqualification to penalty for the following infractions:

                Fewer than six (6) portions in a box

                Use of illegal garnish

                Pooling or Puddling of Sauce

And for any future infractions that are to receive a one (1) in appearance, but allows entry to be judged.

Disqualifications would still be used for those infractions requiring judges to score a 1 in all criteria.

Everyone was reminded that all classes must be approved by the adhoc committee before they may be scheduled. Table Captain classes may still be held without the approval of the committee.

I would like to make a  motion to except Steve Flewelling from Utah and Scott and Steve Grinstead as new CBJ instructors in training. Once all of their trainings are complete I will recommend to the BOD to except them as full instructors.

I would like to make a motion to change the time line for retaking the MCBJ test:

Currently a judge must wait to retake the test 3 weeks after they fail it the first time and 6 months after they fail it the second time. I would like to make a change from 3 weeks to 2 weeks after the 1st fail and from 6 months to 3 months for a 2nd time failing.

Rep Committee

Kim Collier:  We had our meeting the first Wed of the month.

Discussed some rep issues.

Posting of rep doc on the KCBS website is done.

Please accept this report

KCBS Score Committee/Technology Committee

Candy Weaver:  Phone meeting was held November 3rd conducted by Candy Weaver in Dennis Polson’s absence.  Attending were:  Scott Grinstead, Steve Grinstead, Mike Peters, Dave Londeen and Candy Weaver.  Candy conducted the meeting in Dennis Polson's absence.

Report on current status of KCBScore:

Current release announced Monday afternoon by Kim Collier on the Rep Yahoo Group.

This release fixes 2 things:

1.  Random number occurring in team table ranking -- always the last team on the table rank; and

2.  Overall results posting incorrectly with ties on the web page.  This was not made to web site when corrected for the paper report.

There's been no further engagement with InDevX.  List of 7 fixes still outstanding.  Scott will get with InDevX to get a quote on fixing the list.

Any issues for reps updating KCBScore?  Norton security issue, a post will be made on Yahoo group to advise of this and what to do.

The Judges Score Sheet:

Need to consult with MMA on this.

Did the board issue a go-ahead on this matter?  Answer no, this is exporatory.

Dave suggested that instead of a full info sheet on judges scores, an average is presented of the judge's average scores compared to table average.  It protects the double blind in that no actual scores are given. This would need to be done for each category.

Judge would login to kcbs.us and go to judging information.  A list of contests judged would appear.  Select the contest desired.  Four categories appear with CBJ average and table average.  For example:

               Category                 CBJ average          Table Average

                  CK                             33.44                      30.25

                  RB                             31.22                      34.56

                  PK                             32.85                      35.85

                  BR                             34.99                      35.85   

Proposed Motion:  I move that KCBS implement a Judges scoring report which indicates the CBJ's average score and the average score of the table where judging was done.

Further, since judging records will be located at kcbs.us is there still a need to sign the judge's books indicating presence at a contest?  Doesn't appear to be necessary, but books will still need to be signed for table captains and volunteers at a contest, since those activities are not tracked by KCBScore.

Proposed Motion:  I move that with the implementation of the CBJ scoring method proposed above, that CBJs judging a contest will no longer have to prove their participation at a contest by having a contest rep sign their books.  The record of their judging at kcbs.us will provide proof of their participation at an event.  Table captains and volunteers will still need to get their books signed.

Office Wish List:

Since 90% of the office wish list is under MMA direction, inquire into the possibility of a phone conference between the office, MMA, Joe and the technology committee.  Preferably within a 5-6 week timeline (or before Thanksgiving), so that a plan can be drafted for next year's committee.

Banquet Committee:

Sandy Fulton:  OCTOBER 27, 2015 -- Members on Conference Call:  Mike Peters, Chris Peters, Carolyn Wells, Barbara Richter, Raye Keyes and Sandy Fulton

Stephanie reported for Mike McCloud that they do not have any updates from the $10,000 sponsorship amount.  They were heading into the WFC and the entire company will be onsite in Kissimmee, Florida from 11/2 to 11/11.  She will update us post WFC.

Karrin is working on the slide show presentation for the former champions.

Chris Peters continues to work on door prizes through their travels. 

The Board approved the mock up of the trophies and they have been ordered.

Raye is working on the Special Edition Pin for the 30th Anniversary.

As of the date of this meeting 128 people have registered.  Raye has sent the BBQ Crawl information to Stephanie to be put on the website.

As of this meeting we have 10 volunteers signed up.  There will be an ad in the Bullsheet asking for volunteers.

Carolyn reported that she believes 9 AM will be good for our guest speaker, Dave Anderson.

Raye and Barbara reported that the timeline and schedule for the Banquet are just about completed and need to have Mike and Carolyn’s approval.   Raye believes she has received the description of the sessions from the moderators.  Raye will notify Board members what moderators they will introduce.

Raye reported that we currently only have one exhibitor.  Barb has sent two interested parties to Raye.  Candy had recommended a gentlemen but he is not returning Raye’s calls.

Raye is going to order 150 wine glasses for lifetime members.  She is also looking into a different name tag for them.  As previously discussed tables will not be reserved for them at 80’s Party because there will only be cocktail seating available.

Candy has only received one entry for Smoked Chicken Soup for the BBQ Soul.  Hoping by Board Meeting she will have additional entries.

Barb reported on the taste testing that was held on October 1st.  She was pleased with the selection.  Pricing is $72/plate for filet; and $60 for short ribs.

The Banquet announcement, program and registration will be in Bullsheet.

The BBQ Restaurant Session will be held on Saturday from 2:15-3:15.  Raye and Barbara will find a room and announce at the next meeting.   Rob McGee and Todd Johns have agreed to be speakers.

Membership Report:

Mike Richter:  The Membership Committee met October 21st.  The committee is excited about the Board approving Worldpay.  The next meeting is Wednesday, November 18th at 8 p.m. Eastern.  Below are the membership numbers for October.

Number of Total Members = 20,199

Number of New Members = 365

Number of Renewed Members = 696

Number of Non-renewals = 485

Number of members who signed up via the website = 176 (17 were families)

Number of New Members from Judging classes = 163

Number of Lifetime Members = 823

Number of International Members = 1009

Number of Countries represented by KCBS Members = 31 

Rules Committee

Mike Richter:  The Rules Committee met October 12th.  Several topics were discussed including turn ins at the Royal, meat glue, judging multiple types of meat in a box, and modification of the scoring system.  The next committee meeting is Monday, November 9th at 8 p.m. Eastern.  The following motions are submitted to the Board.

First Motion:  On behalf of the CBJ Instructors I submit the following motion:

Change the language from disqualification to penalty for the following infractions:

               Fewer than six (6) portions in a box

               Use of Illegal garnish

               Pooling or Puddling of Sauce

and for any future infractions that are to receive a one (1) in appearance, but allows entry to be judged.

Disqualification would still be used for those infractions requiring judges to score a one (1) in all criteria.

Second:  The following motions pertain to TOY and was discussed by the Ad Hoc Committee formed by Mike Peters.

1.  Move to update changes to the Standings page.

2.  Move to change the name of the Points System page to Team of the Year Rules.

3.  On the text of the newly renamed Team of the Year Rules page, move to define a regularly sanctioned contest (following all published KCBS rules as a Master contest.  All Master events receive Team of the Year points for all teams participating.  Other KCBS events that make modifications to the published rules do not get points.

4.  Move to reaffirm the exceptions of the Sam's BBQ Tour and American Royal Invitational BBQ contest, those events will receive Team of the Year points, should those events occur.

5.  Move that ties in the categories not be broken and both teams receive trophies and prize money for that placement.  Overall ties will be broken in the following manner:  If two or more teams are tied at the end of the year, their yearend chicken, ribs, pork, and brisket scores are added together.  An example would be something like chicken 2725, ribs 2630, pork 2590, and brisket 2710 for a total 10655.  The total is compared against the total of the other team(s) tied for the overall and the highest total wins the tie.  This rewards the team with the overall best results.  If this does not break the tie, look to the teams’ 11th contest (and so forth) until the tie is broken.

6.  Move to change the spread of points for placement at the event to start at 300 and go down 10 points through the 25th place.  26th place and down will be valued at 50 points (plus the added bonus points for team participation at the contest).

Bill Capstack:  Motion to award TOY contest bonus points based on team attendance to be changed from 35 teams to 25 teams

Third:  Recommended by Rules Committee:

In an effort to keep things as fair as possible for all of the teams in smaller competitions, the Rules Committee resubmits the motion to modify the language in the Judging Procedures - Item 2 of the Official Rules and Regulations & Judging Procedures tri-fold for 2016 to eliminate three table judging.  A concern raised last month was the change may reduce the number of judges.  Although this could happen in some instances it is more likely to increase the number of judges from 18 to 24.  According to the office three tables were utilized in 20 competitions so far this year.  

The proposed changes are in red.

2) Judging will be done by a team of 6 persons at each judging table, who are at least 16 years of age. KCBS Reps will determine the optimum number of tables of judges needed to properly judge the contest.  To prevent a team's food from landing on the same judging table twice in any type of KCBS sanctioned contest, the use of only three tables of judges should only occur when all other options have been exhausted.  Only Judges, Contest Reps and necessary support staff are allowed in the judging during the judging process.  No other activities are permitted in the judging area during the judging process.

Here is the rationale for this motion:

There is an inherent mathematical bias at KCBS contests when only 3 judging tables are used. For example:

 A 16 team contest with 3 tables,

     TABLE 1 Judges average is approximately 32

     TABLE 2 Judges average is approximately 31

     TABLE 3 Judges average is approximately 30

Only 5 of the judges scores from each table count, therefore the AVERAGE TEAM score we can expect:

      TABLE 1 =160

      TABLE 2 =155

      TABLE 3 =150

Here is where the bias enters in, each of the 16 teams will hit one table TWICE.  Which table you hit twice becomes a huge factor in where a team may finish.  Example:

Team Red hits TABLE 1 twice, TABLES 2 & 3 once.  If Team Red cooked completely average according to each table, Team Red would have a final score of 625.

Team Blue hits TABLE 1 & 2 once, and TABLE 3 twice.  If Team Blue cooked completely average according to each table, Team Blue would have a final score of 615.  In a 16 team contest either 5 or 6 teams will end up virtually eliminated from competing for GC for the simple fact they hit a certain table twice.

At first blush a 10 pt bias may not seem too much, however we are talking about contests that can be won by as little as Two Ten Thousandths (.0002) of a point.

The example used is fairly typical of a 3 table contest, some have less bias and some have more.

By going to 4 tables this bias is completely eliminated, since each team hits each table once.  Likewise, in small contests going to 2 tables is an option since each team will hit each table twice.

We are all aware there are Tables of Angles and Tables of Death.  However, in contests with four or more tables, teams can be assured of not hitting an Angel Table or Table of Death more than once per contest.  In a three table contest some number of teams will land one table twice.  If the table is a Table of Angels or Table of Death twice those teams will either an unfair advantage or unfair disadvantage.

Fourth:

In conjunction with the Sanctioning Committee submitting a new definition of a Backyard team the attached Backyard rules are submitted for the 2016 competition season.  Randy resent October 14th.  Changes made to the existing rules were mainly grammatical.  If the submitted definition and these proposed rules are approved, the definition will be inserted.

Nominating Committee

Sandy Fulton:  Minutes for October 21, 2015

Due to a conflict with schedules the meeting was not held by conference call but updates were sent to all members by Chair.

Members:  Sandy Fulton, Dennis Polson, Randy Bigler and Carolyn Wells.

The procedures to follow for nominations were again reviewed.

As of October 21st there were three nominations. The rules and regulations have been posted in the Bullsheet again in the October issue. All nominees will be notified upon accepting the nominations that their information and the questionnaire that I send to them have to be sent to Karrin Murphy by November 7th if not they will be omitted from the Bullsheet publication.

As of November 9th, the slate of candidates are:  Bill Arnold, Gene Goycochea, Kim Collier, Wayne Lohman, Arlie Bragg, Eddie Smith, Joe Otto, Ron Milhous, Mike Peters. 

The next meeting of the committee will be November 18, 2015.

I ask the Board to accept this report.

Communications Committee

Candy Weaver: Meeting was held October 27. Attending were:  Ralph Williams, Karrin Murphy, Mike Peters, Michael McDearman and Candy Weaver.

Discussion on "chicken soup" stories.  Determined to keep it 2015 based to work in with banquet celebration of prior year.  Ideas presented to pursue for stories. 

Bullsheet matters -- working with more content presented by membership.  Need to keep that coming.

Discussion regarding Periscope for social media.

Motion:  I move that beginning January 1, 2016, all new memberships receive The Bullsheet digitally only, not the paper copy.

After member's complaint about "Go Green" paperless initiative, plans are to change language to omit this and promote going digital to "get information faster."

Strategic Planning Committee

Bill Capstack:  Our committee members are Bill Capstack (Chairman), Paul Kirk, Mark Simmons, Dennis Polson, Bruce Bubacz, Joe Otto, Mike Peters (President) and  Carolyn Wells (Executive Director)

Our Committee met on October 19th and November 2nd.

•               Permanent Home for KCBS:

The acquisition of the new location along with design and preparation of the necessary permit documents is on schedule.   

•               Finalize the job requirements and transition agreement for the Executive Director:

Progress is being made.

•               Explore additional ways to expand participation at events:

The proposed bylaws for the Collegiate Division of KCBS are being reviewed.

•               KCBS History: 

      Carolyn has been exploring various avenues for documenting KCBS history using visuals, film, audio, etc. to document and interview folks who have been around since the beginning. In addition, the second and third generation members have valuable insights to share as to the growth of KCBS and the sport of barbecue.  She believes this story will share the Americana aspect of the food group and that it will be worthy of sharing the sense of community within.  This is an ongoing initiative.

We ask the board to accept our report.

Philanthropy Committee Report

Dave Compton:  All of our applications are live and online as of November first.  Were expecting another record amount of Scholarship applications this year and we'll keep you posted as to how that's going.

We are also putting together our wish list of the changes that we want in our application program for next year.

Old Business

None.

New Business

Mike Peters:  Discussion regarding member complaint about smoking at awards ceremony.

Candy Weaver:  Member suggestion that CBJ continuing education exams be limited to simply information about judging.

Candy Weaver:  Discussion regarding member suggestion that contest score cards be combined with comment cards.

 

Closed Session Agenda:

Dave Compton:  Computer issue.

Bill Capstack:  Building update 

 

 

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