2019 Platform Feature Release Schedule

 

Q2 / Q3 2019  

Organizer / Judge Coordinator Feature Enhancements 

  • Front end event set up wizard: - In Development
    • Select # of teams – system auto calculates # of judges, TC’s, Volunteers. (basic mode) 
    • Basic event info: All event details name, location, designation of cook vs judge contacts, notification emails, etc. 
    • Auto notification to office staff – approves data, system / office generates event 
    • Auto notifications to organizer once complete 
    • Auto assigns event admins (same workflow as rep auto assignment)  
  • Selectable Event Management Options for organizers (Basic & Advanced)  - Advanced In Development / Basic Scheduled for Release week of 7-8
    • Optional auto fill judging event option by 85% of capacity. Automated confirmations and notifications
  • Change text from Pre-registration/registration to:  Application / Confirmation  Scheduled for Release week of 7-8
  • Filtering and Sorting on all lists / tables - Scheduled for Release week of 7-8
    • Application List 
    • Judge Location (city and state displayed) 
    • Invited Listed 
    • Invite acceptance 
    • Filter by Invitation sent status (email y/n) 
    • Sort by Invitation sent date (emailed on) 
    • Sort by days remaining before invite expiration 
    • Attendee List 
    • Enhanced filtering and reporting on all fields plus Judge packages selected 
    • Filter/sort by all other event criteria tracked within a signup. 
    • Location, Signup Date, etc,  
  • Communications - Scheduled for Release week of 7-8
    • Organizers can contact anyone affiliated with their event. (Applied, Confirmed, Waitlist). 
    • Allow emails to Event’s Judge Application pool. 
    • Allow emails to waitlist (mass or individual mail capability) 
  • Waitlist - Scheduled for Release week of 7-8
    • Create a confirmed waitlist to draw from to fill open spots. 
    • Allow emails to the waitlist, and auto-notifications when someone is invited to or added to the waitlist. 
    • Provide status to position on the wait list  
    • Opt out / self removal from waitlist (communications and status change workflow)  
  • Event Settings: - Scheduled for Release week of 7-8
    • Increase/decrease the max number of attendees from new mini control panel 
    • Mark event as full
    • Close registration 
    • Close applications 
  • Automated Communications to judges when any phase closes with portal status change (application, registration, waitlist)  -In Testing
  • Judge Invitation Time-limit:  Make adjustable value the organizer can set. Currently 14 day static default -In Testing
  • Set email auto reminders to 48 hours  -Acceptance Testing
  • Downloadable Reports / lists for all event lists Scheduled for Release week of 7-8
    • Application list export
    • Confirmed / registered list export 
    • Waitlist export 
    • Simplified reports view (option to click into advanced reporting view) 
      • Member Data Points: View # of events judged, last event judged (date) 



Judge Feature Enhancements:  

  • Application Pool: display confirmation dialog before allowing a CBJ to remove themselves from the application list.Scheduled for Release week of 7-8
  • Judge Application / registration portal display / dashboard [My Status] Scheduled for Release week of 7-8
    • Display events applied 
    • Display events confirmed 
    • Display # of attended events 
    • Status within application / confirmation process with visual indicators (green – confirmed, blue – needs attention – confirm now)  
    • Display “Contact the organizer” button once confirmed for event
  • Provide event status for each stage with visual indicators [Event Status] Scheduled for Release week of 7-8
    • Invitations not started 
    • Invitations started 
    • Registration closed  
    • Waitlist 
  • Dashboard filtering – Date range, event name, location, status, action required Scheduled for Release week of 7-8
  • Solve Internal/External event registration confusion Scheduled for Release week of 7-8
    • Organizer may use KCBS.us or may self-host Judge management.  Currently confusion where CBJ goes to Judge Pool and can’t find event because it’s external. 
  • Centralize all judging opportunities within the main search engine Scheduled for Release week of 7-8
  • Reroute Judge Pool search – redundant and only applicable to a subset of the Judging opportunities. Scheduled for Release week of 7-8
  • Event Search Engine: Ensure that both signup opportunity status (open, closed/full, etc) is easily identifiable for Judges Scheduled for Release week of 7-8
  • Rolling reminders that a Judge Event Invitation is pending and require action and steps to be taken:  (Remind every 48 hours) Scheduled for Release week of 7-8



Q3 2019

  • Team management module enhancements similar to Judge Management module -Requirements Gathering 
  • Release KCBS app -Requirements Gathering 
  • UI/UX  (User Interface / User Experience) -Requirements Gathering 
    • Home page - (primary top pages, landing pages, & Navigation Menu) 
    • International page  
    • Member menu 
    • System admin menus & navigation