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November 2017 Quick Notes

November 13, 2017
Kansas City Barbeque Society
Board of Directors’ Agenda
November 8, 2017
7 PM CST

 

 

Call to Order and Roll Call:  Mike Hays called the meeting to order at 7:01 CST.

Members Present:  Mike Peters, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Wayne Lohman, Joe Otto, Michael McDearman, Phillip Brazier

Members Absent:  Arlie Bragg, Randall Bowman,

KCBS Office:  Carolyn Wells, Kim Collier

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Secretary’s Report:

Sandy Fulton:   I move to accept the minutes of the October 11, 2017 Board of Directors Meeting. Seconded by Wayne Lohman.  Motion passed.

Financial Statements

Randall Bowman:  KCBS October financials have been forwarded to the Board. I ask these be entered into the record.

Joe Otto motioned to accept the October financials.  Phillip Brazier seconded.  Motion passed.

Randall Bowman, Treasurer

Chair Finance Committee

Presidents Report:

KCBS/MMA Marketing Report

November 2017

(Stats from 10/1/17-10/31/17)

Web

● Total page views for October:  374,477

● Total Unique Users for October: 34,239

● Time per Visit:  4:25

● Advertising sold for October: $440

Great American Cookout Tour

● November event:  Que’n Cumming in Cumming, GA

○ Final event for 2017 Tour

PR & Social Media

● KCBS:  (October)Statistics not available

Merchandise

● Total:  $98.26

○ 50% to KCBS $49.13

○ 50% to MMA $49.13

Miscellaneous

● Update on National Pro BBQ Tour for 2018

● Update on Famous Dave’s Team of the Year Award (Mike to update Randall)

    Bowmans will not be available for the Wednesday night call

 

Sanctioning Report-Kim Collier:

Event Name       Start Date            End Date              Contest Location

*Dirty South-KOD            2/16/2018            2/17/2018            Power Springs, GA

*Corums Building Center BBQ (BACKYARD)          3/9/2018              3/10/2018            Harselle, AL

Southaven Springfest    4/27/2018            4/28/2018            Southaven, MS

23 rd Annual Platte City BBQ Cook Off at Basswood Resort           5/18/2018            5/19/2018            Platte City, MO

*Knights of Columbus BBQ Smoke Off 4 Life        6/15/2018            6/16/2018            Kansas City, KS

*Niagara Summer Daze BBQ Classic         7/6/2018              7/8/2018              Niagara Falls, Ontario ,

Smokin in McMinnville  8/10/2018            8/11/2018            McMinnville, TN

BBQ on the Bow               9/1/2018              9/2/2018              Calgary,

Smoke on the Harbor BBQ throwdown(PALMETTO BBQ SERIES) 11/16/2018         11/17/2018         Mt. Pleasant, SC

2018 Winter Q   1/26/2018            1/27/2018            Newport, CA

*Smoke on the Border 4/7/2018              4/8/2018              Gravette, AR

*Chisholm Trail BBQ Cook Off     4/27/2018            4/28/2018            Wellington, KS

Burt Offerings (BACKYARD ONLY)             5/4/2018              5/5/2018              Riverside, CA

*Hog Wild BBQ Cook off, Kids Que and Family Festival    5/4/2018              5/5/2018              Brookhaven, MS

Apple Blossom Bar-B-Q 5/4/2018              5/5/2018              St. Joseph, MO

BBQ Jamboree Double  Day 1     5/11/2018            5/12/2018            Fredericksburg, VA

BBQ Jamboree Double  Day 2     5/12/2018            5/13/2018            Fredericksburg, VA

7th Annual Valley Veterans BBQ Competition     5/18/2018            5/19/2018            Valley, NE

*BBQ Blues & Brews on the Bay                5/26/2018            5/27/2018            North Bend, OR

*Boots and BBQ Festival               6/1/2018              6/2/2018              Claremore, OK

*7th Annual Smokin on the Lake               6/1/2018              6/2/2018              Monroe City, MO

Cumberland Plateau BBQ Cook-Off & Cruise in Day 1       7/13/2018            7/14/2018            Jamestown, TN

Cumberland Plateau BBQ Cook-Off & Cruise In Day 2      7/14/2018            7/15/2018            Jamestown, TN

11th Annual Big Island BBQ          8/24/2018            8/25/2018            Alberta Lea, MN

Bands & BBQ at the Point             9/14/2018            9/15/2018            Carrollton, KY

*Tri City BBQ Fest            9/21/2018            9/22/2018            Denison, IA

Smoke On Water St. BBQ Championship               10/5/2018            10/6/2018            Henderson, NV

*Tallya BBQ Fesztival      10/13/2018         10/14/2018         Tallya,

Meat, Smoke & Beer Festival- BBQ on Ice             2/17/2018            2/18/2018            Weissensee,

Smoke on the Water USA Barbecue Championship          4/13/2018            4/14/2018            Pine Bluff, AR

Beer Fries & BBQ V (Day1)           5/11/2018            5/12/2018            Hasselt,

Beer,Fries & BBQ V (Day 2)          5/12/2018            5/13/2018            Hasselt,

Meat, Smoke & Beer Festival & KCBS BBQ Competition 2018       9/29/2018            9/30/2018            Graze,

The Smithfield Guinea Pig            2/23/2018            2/24/2018            Indio, CA

*Beach Boogie and BBQ Festival (PALMETTO BBQ SERIES)             11/2/2018            11/3/2018            Myrtle Beach, SC

13th Annual Hanor Smokin' Red Dirt BBQ              4/20/2018            4/21/2018            Enid, OK

*Kansas 10x10 Cook-Off               5/11/2018            5/12/2018            DeSoto, KS

Smokin In Steele              6/1/2018              6/2/2018              Owatonna, MN

Montana BBQ Cook-Off                6/23/2018            6/24/2018            Absarokee, MT

*Butler Chambers Of Commerce BBQ & Hucksters Days 9/14/2018            9/15/2018            Butler, MO

Murphysboro BBQ Cookoff         9/21/2018            9/22/2018            Murphysboro, IL

Lakeland Pig Festival       1/26/2018            1/27/2018            Lakeland , FL

*Hawgin on Lanier (BACKYARD ONLY)    5/11/2018            5/12/2018            Gainesville, GA

*Kansas Children's Discovery Center's Discovery 'Que BBQ contest          4/13/2018            4/14/2018            Topeka, KS

The Best Dam BBQ Contest at Smithville Lake     4/13/2018            4/14/2018            Smithville, MO

 

SANCTIONING COMMITTEE MEETING

October 12,2017

Sandy Fulton, Chair

MEMBERS:  Randy Bigler, Co-Chair, Eddie Smith, Mickey Williams, Ron Templeman, Charlie Barrineau, Debbie Yopp, Graham Wilson, Robert Stouffer, Kim Collier, Betty Frizzell, Carolyn Wells, Mike Hays, Carol Bigler

The entire meeting was focusing on the Organizers Guide and its completion.  Committee feels that all updates have been made.  Kim Collier is updating the current guide with all the changes and or additions/deletions.  She will then send it to the Committee.  Sandy will send it to Mike Hays for his review.  After it will be checked for spelling and grammar and then printed.  Our intentions are to have it ready in time for the Banquet in January.   This project has taken several months, it was quite an endeavor and the Committee worked very hard on this project.

The other topic of discussion was the Get Out and Grill Series. Plans are for the November meeting to work on this series and have it ready to present to the Board in December.

 

Marketing Committee:  Randall Bowman, Chair

There is no official public marketing report this month but a complete update on 2018 partners has been sent to the Executive committee and can be discussed in closed session.

International Committee: Wayne Lohman

2017 November International Board of Managers Report-Wayne Lohman

We wanted to share with the Board a letter (see below) the KCBS International Board of Managers received from the American Ambassador Brent R. Hartley in Slovenia.  We think this is a “well said” example of how American Style of Barbecue is being accepted in other nations around the World.  Ambassador Hartley suggested that we contact U.S. Embassies as we emerge into other countries to let them know we are there and what we are teaching.  This is being considered a Culinary and Cultural exchange among other countries.

 

 

KCBS CBJ Committee Minutes-Dennis Polson

KCBS CBJ Committee Meeting       October 30, 2017 7pm CST

Members Present: Dennis Polson, Chair; Phillip Brazier, Co-Chair; Mile Hays, KCBS President; Linda Polson, Recording Secretary; Frank Gonzales, John Scharffbillig, Bill & Debbie Gage, Marge Plummer, Maxine Kilgore, Carl Parrish, Jon Amedei, Carolyn Wells, KCBS Executive Director; and Sammye Phelps, KCBS Manager Member Services.

Dennis opened the meeting & reported that he had feedback from judges indicating that they are opposed to being expected to purchase their own 100+ badges. Following discussion, the committee agreed to proceed with the plan for KCBS to provide for badge set-up fee & give judges the option to purchase 100+ badges, if they wish and/or receive a pin, as current practice.

Dennis requested input for clarification for judges cooking with a team for MCBJ requirement and the committee approved the following wording -” The Contest must have the 4 KCBS meats of chicken, pork ribs, pork shoulder, and brisket to be considered as cooking with a Team.”  Dennis will forward the statement to Mike Hays to determine whether it requires BOD approval.

The committee reviewed the proposed Alternative Responsibilities for Disabled or Handicapped CBJs to Fulfill Master CBJ Requirements. The Committee approved the document with one change. The Board asked that the document be put on the website.

The Committee also discussed minimum requirements for a CBJ cooking with a Team for MCBJ requirement, considering both time and tasks. Jon Amedei will make a list of possible tasks & will send it to the Committee. Committee members who believe there should be a minimum time requirement are asked to send recommendations to the committee. Both items will be discussed at the November meeting.

The Critique form for Judges, TCs & Volunteers was reviewed. Minor changes to the flow of the form were made & the form was approved by the Committee; Dennis will take the form to BOD for approval. The Board asked that the changes be put on the website.

The next meeting will be November 20th at 7pm CST.   The meeting was adjourned at 7:45pm.

Submitted by:  Linda Polson, Recording Secretary

Rep Committee – Philip Brazier, Chairman

October 31st, 2017 the meeting began at 7:00 PM Central Time

Members present: Dennis Polson, Bill & Debbie Gage, Alan Rothrock, Steve Alvarez, Steve Grin stead, Ralph Williams

Members absent: Mike Eberle, Bob McKinnon, Kim Collier

Prior to the meeting, Committee members had been sent the latest revised version of the Table Captain Meeting script for their review.  After some discussion, a couple of items were added and the script was approved.  It will be sent to the office for posting on the website.

The pre-requisites for becoming a Contest Rep were, briefly, discussed to see if any changes needed to be made.  It was determined that there were none, at this time, but would be looked at further.

A request had been made by a board member to establish ONE procedure for receiving, renumbering, and distributing entries at turn-in.  Various committee members explained, in detail, how they each performed the said duties.  It was agreed upon that while there may be some slight differences in some methods, they all accomplished the same end results.  And that there cannot be ONE set way as each contest presents its own situation where some type of adaptation may be required.

The meeting adjourned at 8:00 PM Central with the next Committee meeting being scheduled for Tuesday November 28th at 7:00 PM Central.

BUILDING COMMITTEE:  Arlie Bragg, Chair

The lease on the building for the 5000 square-foot is now signed the agent has showed an additional 7000 square-foot to a   client we are working through the details of that proposed lease

The front leak on the building has been fixed the elevator contract has been renewed at this time

I also suggest that we purchase some metal poles and reserve parking signs for our staff and maybe four additional spaces for guest

Tech Committee- Mike Peters – Chair

Technology Committee is still working on website proposal process. We plan to follow up with individual committee chairs and office staff concerning processes.

 

BANQUET MEETING- Sandy Fulton-Chair

Committee Members:  Barbara Richter, Chris Peters, Randy Bigler, Bill Capstack, Karrin Murphy, Carolyn Wells, Kim Collier, Randy & Carol Bigler

Kim informed us that we have 4 people signed up each day at this point for the tour.

Barbara has sent Request for Proposal to be recommended AV Companies.  Once received, she will review and involve Carolyn in final decision.

Bill Capstack will be involved with Karen to finalize volunteers needed.

Revised diagram sent out.  Travis Clark wants two tables.  We will reserve the first two rows (8 tables) for Sponsors, TOY, Board and VIP’s.  Remaining tables will be re-numbered for website so that members can select their tables in advance.  No changes, other than additional tables at the rear of the room will be changed once the sheet has been published.  Barbara will work with Karen at the Argosy to finalize the diagram, placing table numbers appropriately and forward to Karrin Murphy to be included in the registration.

Update on Sandy working with organizers to secure contest entries for raffle will happen in November meeting.

So far, 6 organizers have sent in photos for slide show.  Karrin is working on obtaining photos for the slide show by other means.

Bill Capstack provided a recap on the menu tasting that took place on October 19th.  He was pleased with the offerings, and confident in their selections.  In his words, “the hotel bent over backwards” to make sure the tasting committee was pleased.  The committee is grateful to Bill for taking on this task, and handling it perfectly!

Time change for the Contest Draw and Trade.  It will take place between 4 and 5 instead of 4:30 and 5:30 to allow time for staff and attendees to get ready for the banquet.  Cutoff time for raffle tickets will be 2:00PM on Saturday instead of 3:00PM

Next meeting takes place Tuesday November 28th at 10AM Central Time

 

Mike Peters:  Membership Chair

Membership Report November 2017

Active Members  20103

New Members 262

New from CBJ Class 68

Renewed Members 704

Non- Renewed 704

New from Website 124

Total Lifetime Members 1486

International Members 1603

Countries Represented 34

Members “auto” renewed 475

The Membership committee met on November 7. Discussed membership renewal survey and will recommend calling members to discuss membership.

Reviewing membership input process and ideas to streamline the process for the office so that every new member receives the same information

Rules Committee:   Mike Richter

The Rules Committee met October 17th. Several items were discussed including the existing burger rules and a recent backyard participant issue. The review of the burger rules will be completed and any proposed changes submitted to the Board for consideration during the December meeting. The next committee meeting is November 21.

Below are the goals established by the Board during the February planning meeting for the Rules Committee.

1.            Steak Rules

2.            Define Average/Baseline Barbeque

3.            Clarify Pork Rule

4.            Taste/Judge What is in the Box

5.            Burger Rules

6.            Propane?

7.            Can you use “Priority Given” on Applications

Nominating Committee:  Arlie Bragg: 

The nominations are closed we have 10 candidates running for the board of which six have turned in the required answers to the questions. The office staff has the voting set up ready to go please except both my reports

 

Education/Communications Committee:   Michael McDearman:

Have reached out to potential adviser/consultant to see if they would consider helping us with the process. No answer yet.

Michael McDearman moved and Wayne Lohman seconded to table discussion until next meeting.  Motion passed.

Philanthropy Committee:  Joe Otto

Nominations for the Gary Wells Sportsmanship Award and the Carolyn Wells Ambassador Award are being accepted at this time. Nomination period ends December 1, 2017 for each award.

No committee report for November.

Strategic Planning Committee:  Joe Otto

SPC will meet 11/6/17; therefore, I do not have a report for the November BOD Meeting.

Old Business

Phillip Brazier:  Report on the Beta testing of our Judge Seating Program.  The new judges seating program has worked very well.  We have tested it in 20+ contests with 10 Reps.  Everyone likes the system that it has worked.  A couple small problems that Mark Gibbs has fixed.  Board thanks Mark for all of his hard work developing this seating program.  Hopes are to have Mark do a demonstration at the Banquet in January.

New Business

Closed Session Agenda:

Marketing:  Complete update on 2018 partners

Wayne Lohman moved and Mike Peters that the Board go in to closed session at 9:02 CST.  Motion passed.

Wayne Lohman moved and Sandy Fulton seconded to go into Open Session at 9:44 PM CST.  Motion passed.

Sandy Fulton moved and Mike Richter seconded that the meeting adjourn at 9:45 CST.  Motion passed.

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