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FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
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FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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June 2018 Board Quick Notes

June 18, 2018

Kansas City Barbeque Society

Board of Directors Meeting

Wednesday, June 13, 2018

Quick Notes

 

Meeting called to order at 7:06 pm central time.

 

Roll Call: Mike Peters,  Dennis Polson, Mike Richter, Arlie Bragg, Randall Bowman, Phillip Brazier, Jason Cole, Alan Sellers, Michael Kalny, Jay Amsbaugh, 

 

KCBS Office: Carolyn Wells, Kim Collier

 

Request to Speak: None

 

Board Pledge: Mike Richter

            Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

            I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

 

Minutes of Last Meeting

            Mike Peters: I move to accept minutes of the May meeting.

            2nd - Phillip Brazier  Motion passed unanimously

 

Financial Statements

            Phillip Brazier: Attached is the May financial report. Pleased accept this report.

 

Sanctioning Report:

EventName

StartDate

EndDate

ContestLocation

Perimeter Community BBQ & Festival

9/7/2018

9/8/2018

Atlanta, GA

Pure Q

7/7/2018

7/8/2018

Bellerive,Tasmania, 

South Florida's Fired Up Kosher BBQ Battle and Festival(COMPETITOR'S SERIES)

12/31/2018

1/1/2019

Boca Raton, FL

*GrillStock 2019

6/29/2019

6/30/2019

Bristol, 

The Chiolow BBQ Festival

9/14/2018

9/15/2018

Chidlow, Wa, 

*Smokin In Columbia

8/24/2018

8/25/2018

Columbia, MO

*Polar Pig BBQ Cook-Off (Duel B)

11/9/2018

11/10/2018

Concord, NC

*Diberville Throwdown & Festival

2/22/2019

2/23/2019

Diberville, MS

Smokin for a Reason(BACKYARD ONLY)

8/24/2018

8/25/2018

Fort Payne, AL

*Fire it up Frostproof!

9/1/2018

9/2/2018

Frostproof, FL

Smoke on the Water (BACKYARD ONLY)

10/5/2018

10/6/2018

Guntersville, AL

*Downtown BBQ Showdown

8/17/2018

8/18/2018

Hattiesburg, MS

Logandale Fall Festival 

10/19/2018

10/20/2018

Logandale, NV

Spring Break BBQ Contest

3/30/2019

3/31/2019

Lommel, 

*New Albany BBQ Competition(BACKYARD ONLY)

9/29/2018

9/29/2018

New Albany, IN

*West Virginia BBQ Festival

8/31/2018

9/1/2018

Ranson, WV

*Bordertown BBQ Brawl

8/17/2018

8/18/2018

Sault Ste Marie, MI

Seward County Fair Rib Rally (COMPETITORS SERIES) 

8/11/2018

8/11/2018

Seward , NE

*7th Annual Show Low BBQ Throwdown

5/3/2019

5/4/2019

Show Low, AZ

Smokin' & Stokin' Teussville(BACKYARD ONLY)

8/31/2018

9/1/2018

Trussville, AL

*Smokin on the Summit

7/19/2019

7/20/2019

Unity Village, MO

Smokin in the Bogs

8/31/2018

9/1/2018

Warrens, WI

Meat Scream BBQ Competition at Halloween Harvest Festival 

10/19/2018

10/20/2018

Westminster, CO

 

Need BOD Approval

No contests are needing BOD approval this month.

 

Sanctioning Committee Report

Sanctioning Committee met on Wednesday, June 6, 2018 7pm Central.

There are currently NO conflicting events to be discussed. 

Reviewed the Professional Organizers/Promoters discussion.

Discussed one event that has not paid all their team winners. 

Discussed Sanctioning agreement, KCBS Intellectual Property. New platform will address some issues. 

 

Marketing Committee Report

KCBS Marketing Committee Meeting May 23 7pm

The main topic of discussion was around an email asking the marketing committee come up with 2-3 different programs where organizers can offer an ancillary grilling event which would include public participation as either a peoples choice or using teams to cook meals for public purchase. Several ideas were discussed as well obstacles that organizers will have to address with state and/or county health departments. We continued our discussion on increasing the programs and benefits that members receive with their membership. We developed a list companies and will contact them for any interest. 

 

International Committee Report

No Report

           

Rules Committee Report

The Rules Committee met May 15th. Several items were discussed and the proposed motion to modify Rule 2 was finalized. The proposal (listed below) was published on the website May 21st for membership review and comment. The proposed change is submitted as a motion for Board review. The next committee meeting is June 19th.

Rule 2 currently reads "A cook team shall not compete in more than one KCBS sanctioned contest under the same team name, on the same date." The intent of the rule was to prevent teams from manipulating the system by competing under the same team name in different locations, on the same day, in an attempt to receive points. This proposed change would allow teams to compete in two competitions on the same day to earn points as long as the competitions are held at the same location. If approved, the committee also proposes the rule modification become effective immediately.

During the June meeting the Board of Directors will consider a motion on the below proposed changes Rule 2.

Existing Rule #2

Rule #2

2) Each team shall consist of a chief cook and as many assistants as the chief cook deems necessary. A team shall not compete in more than one KCBS sanctioned contest under the same team name, on the same date. Chief cooks and/or assistant cooks may only cook for their designated team at the contest they are attending.

 PROPOSED CHANGE

2) Each team shall consist of a chief cook and as many assistants as the chief cook deems necessary. A team shall not compete in more than one KCBS sanctioned contest under the same team name, on the same date. Chief cooks and/or assistant cooks may only cook for their designated team at the contest they are attending. In the event the Board of Directors approves an organizer to hold two competitions on the same date in addition to the standard rules the following rules are to be followed:

Both competitions must be held on the same day;

Both competitions must be held at the same physical address;

Both competitions must have the same organizer;

If a team enters both competitions, the head cook must be the same;

Each competition must have separate contest representatives;

There must be separate judges for each competition;

There must be separate turn in location for each competition;

Each competition must allow the cook to enter only one or both of the competitions;

Competitions must be approved by the board (not office approval and not automatic for the next year);

Competitions are not to be approved for an inexperienced organizer(s);

Very experienced contest representatives are to be assigned by the KCBS Rep Chair (consideration to organizer expense should be considered when assigning);

One event must not be dependent on the other event;

If cooking both contests, teams must cook enough meat to meet the requirements of both competitions. In this unique competition situation, if the cook believes they are able to provide sufficient meat for two turn in boxes by cooking one brisket, one pork shoulder/butt/picnic, one rack of ribs, it is the cook’s decision; and

All requests to hold two competitions on the same day must be approved by the Board of Directors.

Motion by Mike Richter to change KCBS rule #2

2nd by Phillip Brazier

Motion passed unanimously after additional discussion.

 

CBJ Committee Report

KCBS CBJ Committee Meeting

                                                            May 29, 2018 7 pm

 

Members Present: Dennis Polson, Chair; Jason Cole, Co-chair; Linda Polson, Recording Secretary; Carl Parrish, Ralph Williams, Marge Plummer, Jon Amedei, Frank Gonzales, Maxine Kilgore, Brian DeCoud and Carolyn Wells, KCBS Executive Director.

Dennis opened the meeting with a discussion of Lifetime Member badges which have been requested by judges/Lifetime Members.  The committee members were in favor of having the badges available at a cost to members of $25. but more information is needed.  Dennis will obtain information regarding size of badge, lettering size, logo options, magnet closure, etc. and report at June meeting.

Dennis reported the the article about judges cooking with teams was in the June Bullsheet just received. Frank and Maxine have volunteered to track teams willing to work with judges.  There was discussion about how best to develop a database and make the information available.  There was also discussion of cooks requesting/requiring judges to pay a fee to cook with their team.

Dennis reported that the Banquet Committee is working on plans for the 2019 banquet and asked if a committee member would be willing to be on that committee to provide input about CBJ recognition; Jon Amedei volunteered to do so.

Dennis reported that the BOD requested the Committee discuss comment cards again -whether comment cards should be mandatory, etc.  All committee members agreed that comment cards should be left “as is” and not be mandatory. Dennis will inform the BOD. Dennis requested that committee members notify Phillip Brazier, Rep Chair, if they observe any Reps stating that comment cards are “too much work” or failing to provide cards to judges.

The meeting adjourned at 7:40 pm; the next meeting will be June 25th.

Linda Polson, Recording Secretary

 

 

Rep Committee Report:

Rep Committee Meeting

May 22nd, 2018

 

The meeting began at 7:00 PM Central Time

Members present: Bill & Debbie Gage, Alan Rothrock,, Steve Grinstead, Ralph Williams, Mike Eberle, Steve Alvarez, Dennis Polson

Members absent:  Bob McKinnon

Carolyn Wells, Executive Director, also, attended

Phillip Brazier, Rep Chair, conducted the meeting.

The vast majority of the meeting was utilized to discuss comment cards.  The Rep Committee had been asked by the BOD to discuss and provide a recommendation as to whether the present approach for using them needed to be changed or not.

The Committee recommends that comment cards stay voluntary and Reps should not try to influence judges either way; to submit them or not.

The committee, briefly, discussed Judge No-Shows and the consensus was that in many cases the fault was with communication.  Judges have been asked as to why they were a no-show and their answer was that they had not been told they had been accepted.

Reps should be reminded to stress to their judge coordinators that communication is vital.  Inform them that they application had been received, then inform them as to whether or not they have been accepted, and, finally, have them respond back that they received such information.

The meeting adjourned at 8:00 PM Central.

 

Technology Committee Report

Platform and Website plan is still progressing on schedule. 

 

Strategic Planning Committee Report

No Report

 

Banquet Committee Report

Banquet Committee Meeting 5/29/18 at 3:35 PM CSDT

In attendance: Mike Kalny, Kim Collier, Karrin Murphy, Marty Bodine, Greg Macaleer, Carolyn Wells – absent Jason Cole, Eric Burkhart, Randall Bowman, Alan Sellers.

1st Chair Mike Kalny opened the meeting with a proposal by Kimberly Temple Schrant to conduct a class on opening a BBQ business.  Background: organizer of three competitions in the Wichita area and CPA background with financial coaching and accounting.  Will present a 1 &1/2-hour class during the banquet weekend.  Committee agreed on allowing her to conduct class.

Other classes such as meat prep will not be allowed at the Argosy hotel -  so that is a dead issue.  Alan Sellers still considering spice/rub class.  May have to approach McCormicks for local rep to conduct class.

Marty recommended contacting local culinary school for a science of smoke class.  Carolyn said, “amazing ribs” out of Chicago may be interested in coming down for a class.  Carolyn will reach out and see if that would be possible.

Mike Kalny made food contacts at the Tasty Expo in KC for possible vendors to attend the trade show at the banquet such as: Smoking Butts BBQ, Daniel’s Bar-b-q Sauces, Smart Chicken, Meyer Natural Foods.

Outside of the Food Expo Mike Kalny made contacts with the American Barbecue Systems for possible smoker donation for raffle.  Marty Bodine contacted Fast Eddy’s Smokers for possible donation.  Mike Kalny talked with an owner of Party Trailers who may be interested in providing a weekend use of his trailer for raffle in exchange for vendor space at banquet.  Kalny also contacted Kansas Speedway for donation of NASCAR tickets for our raffle.  Kalny said local artist Charlie Podrebarac will donate a customized dog cartoon for the raffle.  All vendors are interested in the ON LINE raffle that Randall Bowman suggested so that their product/service will have exposure to all our 20,000 members not just banquet attendees.  Mike will contact Randall to see what he suggests.

Mike Kalny reached out to Flipcause but company doesn’t seem that interested in our business.

Hopefully on-line auction/raffle will be finalized by our new web site launch in September.  Marty suggested a written statement be prepared to give to donors describing how their image and product will be promoted on our site.  

Dennis Polson requested adding a member from the CBJ Committee (Jon Amidei) to give input for judges awards at the banquet.

Meeting was convened at 4:06 PM

Next meeting will be on Tuesday, June 26th at 3:30 PM CSTD

 

Membership Committee Report

Active Members 19,615

New Members 375

New from CBJ Class 119

Renewed Members 1338

Non- Renewed 824

New from Website 204

Total Lifetime Members 1651

International Members 1579

Countries Represented 33

Members “auto” renewed 710

At our June meeting we started discussing possible new membership levels that we could add with the new web platform.  The discussion was fruitful but we need additional information as to what banner ads will be worth and possible quantities to include in the levels.  I will sync up with Sean from Park Road for ideas.

 

Nominating/Election Committee Report

No Report

 

Education/Communication Committee Report

Our report: from our meeting Tuesday 6/5@3:30 pm KC time.

We went over the results of getting supplies accumulated to support the ambassador program.

Donna Fong, new committee member, gave us a report about how her program is working out west.

Ann and Brian Neale gave us a report as to their past efforts and that they wanted to do more to help  KCBS. They were going to see other places they could bring the skill sets to KCBS.

Now that we have received the shipment of banners, Bullsheets, stickers, KCBS window stickers, Sunshade, table. We have collected everything to start our East coast program.

This has been a zero cost effort. 

 

Building Committee Report

We have received two bills in so far from the water damage,

35,326 to Black & McDonald

260.00 to Lexington Plumbing 

Fire marshal came out and did is the annual inspection and informed me at the time that the  Sprinker & Stand Pipes need inspection annually also. The request has been made to MCR and has been done

The City water department requests that a backflow water test is done, MCR (MC Reality) did the backflow test and sent in the required paperwork.

The pressure switch broke on the water heater and had to be replaced Lexington Plumbing  fix and replaced the switch 272.50

Watercooler sounds like it about ready to launch itself into space Vibration noise was coming from loose cooling tower fill line. Lexington called to secure the water line and a broken valve. 

The watercooler/line was rating so much that it caused a few tiles in the Bathroom up on the second floor to come lose and the same thing with a toilet seat. The watercooler unit is on the other side of the wall to the bathroom. 

Lexington Plumbing came out a replace the broken valve 

The front overhead cover is leaking again, so the plaster is falling again. MCR has been notified of this 

There was water in the basement again May 21, due to rain, the water was mainly located under the stairwell 

The elevator stopped working, sensor not working on the door  May 22, called Schindler, They came out and fixed it 

Elevator stop again on the May 23, same problem,  called Schindler, They came out and fixed it 

Window installation on the second floor is a no go per  The City Planner will not permit openings of any kind (windows/doors) are not permitted on a lot line wall according to the code.  it is not possible to put a window on the property line even by pursuing a variance. They won’t allow it because of how it could affect future developments.

Drug-Free Sports property line is right next to our building, it was assumed that the alleyway was public.  So if they wanted to they can expand their building right up next to our and block any window or door put in. 

Working on getting a landscaper in to redo and remove the weeds from our garden area 

This all has happened this month.

 

Philanthropy Committee Report

Scholarship applications were received and reviewed and recommendations were made for scholarship monies based on the merit of the applications.  The following Philanthropy members reviewed and commented on the applications:

Mike Kalny, Nancy Goldsmith, Dave Compton.

A total of 35 applicants applied for the 2018 Scholarship program.  Out of the 35, five (5) were missing one or more letters. One (1) did not meet the requirements for being a KCBS member (dependent).   Nine (9)  had recommendation letters sent but did not submit an application.

Twenty(20) applicants submitted all documents and submitted all  requirements and will receive monies based on the ratings giving by the three committee members.

Next year it is highly suggested that scholarship guidelines be fine tuned such as document submission requirements in PDF format; require English language letters of recommendation/application; North American requirement for applying; If one or more letters/entry application (is) are missing by a certain date then candidate would be notified so forms could be submitted in timely manner.

The following time frame remains for the awarding and distribution of monies:

June 13th - BOD makes final decision

June 27th-29th - KCBS Office prepares appropriate correspondence for each applicant in writing

July 15th - Each applicant must provide proof of fall enrollment

August 1st - Awards announced

August 2nd-16th - KCBS Office prepares and mails checks 

Attached file of Committee recommendations for awards to BOD (to be discussed in closed session)

(Request further discussion in closed session regarding scholarships and Philanthropy fundraiser event)

Submission of Philanthropy fundraiser event/budget included - to be discussed in closed session. 

Mike Kalny

Philanthropy Chair

 

Old Business

TOY Committee

Update on Committee will work on a distribution plan/budget for TOY race.

KCBS Proprietary information discussion including Contests/organizations/businesses using KCBS Proprietary Information

Still in discussion. 

Comment Card email from member

Discussion: Rules, Rep and CBJ committees will review. Rep committee suggests leaving as is. Voluntary. CBJ suggests leaving as is currently. Majority is using comment cards correctly. Rules would love to see more comment cards but know that requiring might extend turn-in times. Suggesting leaving as voluntary. Burnt End comment on FB. Researched and believe that judge turned in comment card with wrong box number. How can we make system better to match comment card to actual score. 

CBJ - good comments about PPT and Cook Team participation with MCBJ process.


New Business

Mike Peters - Motion to start search for deputy director

2nd by Al Sellers

Discussion: Is there a job description currently? CW we do have a job description and core competencies. Scaled down version of Exec Director and office manager. Steps in the process - firm up expectations and decide salary range. 

Motion passed unanimously. 

Social Media policy for Facebook

Careful what is posted on KCBS FB page - this is NOT the official communication for KCBS. Need to come up with policy for membership also. Policy must have repercussions. 

CBJ classes signing up members prior.  Classes next year should be set up as mandatory. Too many classes are already set up - encouraging members to sign up prior to class.

Mike Richter -Motion to approve purchase of new vehicle to be used on the Great American Cookout Tour.

Al Sellers - 2nd

Motion passed - Mike Peters abstained.

Discussion - Motor issues with old truck. Could not repair. 


Closed Session Agenda

Executive Committee Report

Discuss the Gettysburg, PA issue

Rep in training that has completed their training and ready for the Board to act upon

Brunswick, MD team payout

Posting on social media

Philanthropy Committee Discussion

Philanthropy Committee fund raiser

 

Motion to move into closed session - Mike Richter 2nd Al Sellers  Motion passed unanimously

Back into open session at 10:40 pm central time. 

Motion by Phillip Brazier to accept Jean Titus as a new contest Rep.

Arlie Bragg - 2nd  Motion approved unanimously

Motion by Michael Kalny to approve scholarship recommendations for 2017 in the amount of $17,000.

2nd Mike Richter. Motion passes unanimously

Motion to approve a $2,000 budget for the philanthropy fundraiser. 

2nd by Mike Richter Motion passes unanimously

Motion to Adjourn - Arlie Bragg

Al Sellers 2nd, Motion passes unanimously

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