FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
FACT: 56% of Americans report having a smartphone, 77% of KCBS members do    
FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
Joining KCBS has its privileges!
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  • Access KCBS Preferred Rates at Choice Hotels
  • 15% off your total order from Papa Tony's seasonings and ribs.
  • One-day shopping pass at any Restaurant Depot location when you present your KCBS membership card.
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  • $0.50 off TABASCO Chipotle or any pepper sauce flavor!
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KCBS BOD Agenda Nov 10, 2010

November 8, 2010




NOVEMBER 10, 2010


 Merl Whitebook, Secretary

 Public Address (if any)

 Appeal by team under one year suspension and one year probation for cooking with unauthorized heat source.

 Minutes                                                          Merl Whitebook                   

 Approval of the attached Minutes of the Meeting of the Board of Directors, of October 13, 2010, meeting of the Board of Directors.

 Accounting and Financial Committee           Mike Budai               

 The finance committee recommends adopting the attached financial statements for October 2010.

 Marketing Committee                                   Candy Weaver & Tana Shupe

 2010 Tour

-         The 2010 tour is now complete. We are in the process of planning for 2011 and already have requests from multiple events to be included in the coming year’s tour.

-         There is one final event in the Rancher’s Reserve Beef Cup on 11/12, which we are currently working with them to coordinate. Rancher’s Reserve will be participating in the annual KCBS Banquet as a sponsor, where they will award prize money to the overall winners.


-         Total online sales for October: $1,116

-         Total field sales at American Royal and The Jack: $7,092


-         Advertising sold for October: $1,267

-         Uploaded November Bullsheet

-         Uploaded MP3 of October’s BOD meeting

-         Uploaded new KCBS bylaws

-         Completed the international log-in function

-         Working with Don Harwell to update database for election

-         Added Tour recaps and other news blurbs as needed

-         Will soon launch a newly designed kcbsgear.com


-         Press releases sent to all four October Tour stop locations two weeks beforehand

-         Social Media: Facebook page created for the GABT. Also using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion.

-         PR/activation Team in Talladega to support Sam’s Club. While there, we promoted KCBS via social media and wrote an article on-site about the big check presentation, which took place on the Sprint stage to promote Sam’s and KCBS. The article was posted on Monday.

 Sponsorship Activities

-         In discussions with several major brands; will update latest info at meeting

-         We expect the 2011 tour to be sold-out by end of December.

-         Currently checking with new sponsors about a possible second tour

 Banquet Activities

-         Will continue working with KCBS staff to facilitate Banquet activities

-         The Banquet sponsorship opportunities are sold-out.


-          Still need feedback from the board on the Music download opportunity - custom, humorous BBQ songs (which samples were circulated to all board members)

-          The date has been set for Sam’s Club’s private CBJ class in Bentonville: December 17. Details in the works with KCBS office.

-          New contract discussions with MMA/KCBS in the process

 Sanctioning Committee                                  Wayne Lohman


November New/Date Change Requests

BOD Meeting Date: November 10, 2010




Date Req'd.




Franklin, TN





Lewistown, MT





Annapolis, MD





Jackson, MS

See Listing




Salisbury, NC





Frederick, MD





Laughlin, NV





Bixby, OK





Huntsville, AL





Pueblo, CO





Canon City, CO





Taylorville, IL





Charleston, SC





Garden City, KS





Castle Rock, CO



Tabled from Oct.







Hallsville, MO





1. Contest Name: TBA (received 10/11/10)

Date Requested: 9/23-24/2011

Location: Franklin, TN

2. Contest Name: 1st Annual Wild Wild West Frontier Festival & BBQ Cookoff (received 10/25/10)

Date Requested: 7/15-16/11 Location: Lewistown, MT

3. Contest Name: Naptown Bar Bay Q

Date Requested: 5/13-14/2011 Location: Annapolis, MD

4. Contest Name: Wahabi 1st Annual BBQ Cookoff

Date Requested: 1st: 10/7-8/2011 OR 2nd: 11/11-12/2011 OR 3rd: 4/29-30-2011

Location: Jackson, MS

5. Contest Name: Tilley Harley-Davidson Biker Blues & BBQ Rally

Date Requested: 9/23-24/2011 Location: Salisbury, NC

6. Contest Name: Central Maryland’s Swinetastic BBQ Festival

Date Requested: 6/17-18/2011 Location: Frederick, MD

7. Contest Name: Laughlin's Riverside BrewBQ

Date Requested:  5/13-14/2011 Location:   Laughlin, NV,.


1. Contest Name: Brew, Blues & Bar-B-Q Cook-Off

Date Requested: 5/6-7/2011 Original Date: 4/30-5/1/2010

Location: Lansing, KS

2. Contest Name: Bixby BBQ’n Music Festival

Date Requested: 5/13-14/11 Original Date: 5/7-8/10

Location: Bixby, OK

3. Contest Name: The Whistle Stop Festival & Rocket City BBQ

Date Requested: 5/6-7/11 Original Date: 4/30-5/1/10

Location: Huntsville, AL

4. Contest Name: Boats, Bands and BBQ

Date Requested: 6/10-11/10Original Date: 6/3-4/11

Location: Pueblo, CO

5. Contest Name: Royal Gorge Holy Smoke BBQ Showdown

Date Requested: 6/3-4/10 Original Date: 6/10-11/11

Location: Canon City, CO

6. Contest Name: Taylorville Main Street BBQ Blues & Cruise

Date Requested: 7/29-30/2011 Original Date: 6/4-5/2010

Location: Taylorville, IL

7. Contest Name: Publix Prestigious Palmetto Pig Pick’n

Date Requested: 5/21-22/11 Original Date: 6/3-4/2011

Location: Charleston, SC

8. Contest Name: Sky’s the Limit BBQ

Date Requested: 9-23-24/11 Original Date: 8-27-28/10

Location: Garden City, KS


1. Contest Name: Rocky Mountain Freedom Festival

Date Requested: 7/1-2/2011 Location: Castle Rock, CO


1. Contest Name: Polar Bear BBQ Challenge (Invitational)

Date Requested: 2/11-12/11 Location: Hallsville, MO

The Sanctioning Committee recommends approval of all listed contests in the November New/Date Change Requests report with the exception of the Bixby, OK contest.  Bixby is 39 miles from Claremore, OK and there may not be enough teams in that given area to support two contests.

The Lansing, KS contest is requesting an alternate date of 5/6-7, 2011 which is the same weekend as Lawerence, KS (34 mi) and Platte City, MO (15 mi) contests. This could also be a team density and saturation issue.

I have spoken to both the Durango, CO and Castle Rock, CO contests scheduled for the July 1-4th weekend. Castle Rock requested July 1 & 2nd while Durango is scheduled for the July 3 & 4th.  Durango cannot confirm that they will have a contests in 2011. Rio Rancho, NM is also moving to that weekend but is 415 miles apart.

I'm also requesting that we rescind our security requirement for the Ohio Veteran's BBQ Association contest.  Mike Lake and I have both spoken to the organizer and they did have security personnel on site 24 hr.'s, city police patrolling every 30 minutes and security numbers given out at the cooks meeting.  Each Board member received Phillip and Kathy Brazier's email date Oct. 12th stating that the reported incident was never reported to either the organizer or Rep's.  The organizer is upset that the Board acted without even giving him a chance to respond to the charges brought by a "unknown person".  No Board member bothered to make the phone calls to substantiate the claim made anonymously. This seems to be a "he said, she said" issue which I believe the Board has to go along with the organizer and rep's who were never appraised of the complaint problem.

Rules Committee                               Candy Weaver                No Report  

Nominating Committee                      Merl Whitebook 

The nominating committee received 14 nominations.  The committee certified 12 candidates, with one not being a member in good standing of KCBS and one declining nomination.  There are four three year terms to be filled, and one two year unfulfilled term.  The election will be conducted by Elections Online, with electronic voting beginning on January 3, 2011 and conclude on January 13, 2011.  Paper ballots may be requested from the KCBS office.  Only members in good standing as of December 15, at 5:00 p.m. CST, will be eligible to vote.  The winners of the board seats, will be announced during the annual banquet in Kansas City, KS, on January 15, 2011

 The candidates certified by the nominating committee for a position as a Director this year are:

 Candidate                                                         City/State

 Ford Alison                                                      Sparta, MI

Sonny Ashford                                               Plattsmouth, NE

Randy Bigler                                                     Huntsville, AL

Arlie Bragg                                                       Mt. Juliet, TN

*Mike Budai                                                    Olathe, KS

Thom Emery                                                     Thousand Palms, CA

John Kirby                                                       Baltimore, MD

Scott Kuklin                                                     Simi Valley, CA

Dale Newstrom                                                Carterville, IL

*Tana Shupe                                                    Tullahoma, TN

Mark Simmons                                              Independence, MO

Jim Stancil                                                        Oxford, GA

 The 4 x 6 election advertisement for the Bullsheet and the answers to the election questionnaire are due by November 10, 2010 at 5:00 p.m. cst to be included in the December Bullsheet.

 Education Committee                        Paul Kirk                    No Report

 CBJ Committee                                 Ed Roith                     No Report

 Membership Committee                    Gene Goycochea

 I have not been in contact with Mike from MMA as he was gone the two times that I called and I too have been out of town much of the past month, I will handle this week the Lifetime member logo and the new truck for the tour...

 Membership as you know is up and over 14,000 members now...

 Technology Committee                      Don Harwell  


  • Created MP3 of October board meeting for posting on our web site.
  • Completed Testing Member’s Profile information page on WEB        

Contest Program

  • Have received three responses for RFP  after it was reopened
    • A Review of these RFP’s has begun.
      • Because of board time I would like to request a special meeting to discuss responses with the BOD  

Members call-in

  •   No updates or changes of how members call into the meetings have been made as of yet. 


  • In order to assist members who have had trouble in the past getting their username and passwords to vote, members will be able to go to our web site and retrieve their username/password if needed. I will be writing an article for the Bullsheet and Web to aid members on how to vote.  

New Business:

  • With the ballot for Board Members and the not binding question from Candy of asking the membership to vote on not permitting related Board Members to serve on the BOD at the same time, I would like to make a motion that the following be also added to the ballot:
    •  I would support the change in KCBS that would require some Board Members to be elected by regions.
      • Yes I support this statement.
      • No I do not support this statement.
      • I do not have an opinion.

 Special Committee to review Board Member’s actions:

  • Committee is in review of documents to see if a motion to censure should take place.  
    • Member is member of the Board of Directors


New Ideas Committee           Merl Whitebook

 Board meeting:

In order to insure the greatest member participation and to provide adequate time to handle the business of KCBS without postponement or trying to have a 1.5 hour meeting late Saturday when no one is available, I move that the BOD meeting for January be held on Friday night January 14, 2011.

 Rep Advisory:

I received a complaint from a team who was disqualified for having a chunk larger than 1/8th inch fine dice.  The cook uses green pepper in his sauce.  The Contest Rep brought the box to the team to advise of the disqualification due to the green pepper.  There was a dispute as to the size, but the determination of the contest rep must be supported.

 The issue which this brought forth is how to disqualify the box.  The cook could show that the green pepper was contained in his sauce.  A sauce violation is controlled by rule # 13

13) Sauce is optional. If used, it shall be applied directly to

the meat and not be pooled or puddled in the container. No

side sauce containers will be permitted in the turn‐in

container. Chunky sauce will be allowed. Chunks are to be no

larger than a fine dice, approximately 1/8 inch cubed. Sauce

violations shall receive a score of one (1) on Appearance.

 The reps however applied rule # 15

15) The container shall not be marked in any way so as to

make the container unique or identifiable. Aluminum foil,

toothpicks, skewers, foreign material, and/or stuffing are

prohibited in the container. Marked entries or containers

with the above listed material will receive a one (1) in all

criteria from all Judges.

 I request a rep advisory which will add clarity as to how to handle this situation.  Our rules and advisories are intended to be applied in the same manner at all contest.  Without a guideline this leads to different applications at different contest by different contest reps.

I propose the following:

 Rep Advisory: If an objectionable object is found in the turn in box of a team, the Contest Rep should first determine if the objectionable item is from sauce or a foreign object. If the object is mixed with sauce it should be considered part of the sauce and rule 13 should be applied. If the objectionable item is not mixed with sauce, then it should be considered a foreign object and rule 15 should be applied.

 Contest Rep Critique

I move that the Board approve the revised Contest Rep Critique for use in 2011, which is attached.

 Contests Past             The Board reviews past contests.

 "The Real Squeal" Lyons BBQ & Bluegrass Festival

Central Illinois Bragging Rights

Cookin' on the Kaw BBQ Contest

Covington Lions Sherman's Last Burning (Georgia BBQ Championship)

Eastern Carolina BBQ Throw Down

Future Legends of BBQ benefiting the Henderson County Young Leaders Program, featuring Mike Mills (Competitive Series)

Golden City Rockin' Blues & BBQ State Championship

Lancaster Dueling BBQ

Lewisburg Rotary Club BBQ Cook-Off

Mount Airy's Smoke'n BBQ Showdown

Russell Main Street "Bricks, Broncs & BBQ"

Super City Blues & Ques

1st Annual Queen Creek Cook-Off

4th Annual Autumn Blaze Smokeoff BBQ

American Bass Anglers BBQ Tour

Balloons, Bikes, Blues & BBQ

Barn Burner Bar-B-Q

Buffalo Crossing BBQ Cookoff

Cherokee Pignic (Georgia BBQ Championship)

Kick in the Butt BBQ Championship

Ohio Smoked Meat & BBQ Festival

Smoketoberfest BBQ Challenge @ The Grove

The Fountains Blaze-Off and Senior Q

22nd Annual Jack Daniel's World Championship Invitational Barbecue

Grillin' For Life

Hillbilly Hog BBQ & Music Festival

Liberty Tree BBQ Championship

1st Annual Starr Pass Barbeque Classic

Bates County BBQ State Championship


Smokin' the Fort - BBQ & Bluegrass Festival

American Bass Anglers BBQ Tour

Cookin' on the Creek

Hog Happnin' Tar Heel BBQ Championship

Sucarnochee BBQ and Blues Cookoff

 Philanthropy Committee                    Tana Shupe   



 OUR MISSION:  The Mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbecue as a culinary technique, sport and art form.  Our goal is to have barbecue recognized as America's Cuisine.

 NAME OF APPLICANT: __________________________________________________________________

 ADDRESS: ____________________________________________________________________________

 PARENT/S: ___________________________________________________________________________

 KCBS MEMBER NAME/S: _______________________________________________________________

KCBS MEMBER #/S: _____________________      # OF YEARS AS KCBS MEMBER/S: _______________


 Household Income*:   _____ Less than $30,000  _____$30,000-$60,000 _____$60,000-$100,000    _____  $100,000-$200,000  _____Over $200,000

*Although not the determining factor to receive a grant, household income may be a consideration for the amount granted.

 School Level:  _____High School Senior          _________Current Year in College or Technical School

 Scores: GPA: ________                       and/or              ACT: _______

 On a separate page please:

(1)  Describe your participation in non-academic and/or community activities.

(2)  List any honors you have received from your scholastic endeavors or in service to your community.

(3)  Describe your education plans and/or career goals.

(4)  Tell us how a KCBS Grant-In-Aid would help you achieve your goals.


Please submit at least one letter of recommendation from a teacher, principal, or guidance counselor.

 To be considered, applications must be received in the KCBS office no later than April 1, 2011.

 All monies will be paid directly to the school upon evidence of student's acceptance of admission.

 Article for January 2011 issue of The Bullsheet announcing the Grants-In-Aid.

 The Education and Philanthropy Committees of the Kansas City  Barbeque Society Board of Directors are pleased to announce that your Board of Directors has approved a minimum of $15,000 be allocated annually in a grant program for children of KCBS members, with awards ranging from $1,000 - $5,000.  Grants will be awarded to children of current KCBS members, with the requirement that parents must have been a member/s in good standing for a minimum of three years. 

 A special committee of members from both the Philanthropy and Education Committees will accept applications beginning February 1, 2011, and ending on April 1, 2011, with the first grants being effective in September 2011.  Consideration will be given for admission to both college and post-secondary technical schools. Applications should be addressed to Grant-In-Aid Committee, Kansas City Barbeque Society, 11514 Hickman Mills Drive, Kansas City, MO 64134.  Applications and other required documents must be received in the KCBS office no later than April 1, 2011.  Applicants may use the application included in this issue of The Bullsheet or may obtain an application by calling the KCBS office at 1-800-963-5227.

 The Grant-In-Aid Committee will review the applications to determine the recipients, report its recommendations to the KCBS Board of Directors for final decisions at its May meeting, and will notify recipients no later than May 31, 2011.

 2010 - 25th Banquet and Annual Meeting Committee        
Paul Kirk                    No Report

Contest Rep Committee                    Carol Whitebook

1. Recommendation that the agenda for the Rep Committee gathering at the banquet be either Carolyn or our KCBS attorneys discussing the changes that will take place to strengthen the view that Contest Reps are contract laborers vs. employees. I see no value in me doing a training as outgoing rep chair when the new person appointed may choose to do things differently. Potential vote for attorney fees should the board agree the attorney would be of value.

2. Discussion about timing of Rep Meeting at banquet gathering. It is my view that the majority of reps, including me, will not be present on Friday a.m. In 2010, in Philly, the rep meeting was conducted over lunch on Saturday. 

3. Test group of reps tried tracking Judges by number. The program experienced an error that Tony Stone is approaching programmer about feasibility of fixing.

4. "On site security" terminology continues to create confusion. Reps have been reminded that 911, police driving through a contest site periodically, or an organizer or rep being on site doesn't suffice. They have been reminded of the board's reasoning which is...  A cook team experiencing a"quiet-time violation" typically won't call 911; however, they will report to security. In past, when security wasn't available, they have reported to reps and in a couple of situations reps were put in harms way and ARE NOT trained to handle.

Strategic Funds Committee               Candy Weaver

Still working on video project

Old/New Business

Tabled from February, 2010: Carolyn Wells Seal of Approval Criteria to be the basis for awarding the KCBS Seal of Approval for various types of products.

Tabled until November, 2010 for presentation. 

Seal of Approval Criteria

Equipment – Accessories (Grills, tools, etc.)

Explain Construction

  1. Warranty
  2. What sets this product above other
  3. Ease of use
  4. Innovation
  5. Evaluate taste of product prepared on/with unit
  6. Market acceptance and breadth of distribution
  7. Why manufacturer thinks it deserves Seal of Approval
  8. Integrity of the Company

Sauces, Rubs, Marinades, Glazes

History of Product Development

  1. Explain  flavor profile
  2. What sets this product apart
  3. Manufacturing process
  4. Ease of use
  5. Innovation
  6. Evaluate taste of product on protein –Appearance, Consistency, Taste
  7. Market acceptance and breadth of distribution
  8. Why product deserves Seal of Approval
  9. Integrity of the Company

Proteins-Raw cuts and Pre-cooked

History of Product Development

  1. Manufacturing Process
  2. Market Demand and Marketing overview
  3. What sets the product apart
  4. Evaluation taste of product (prepared) on Appearance, Tenderness/Texture, and Taste
  5. Innovation
  6. Ease of use
  7. Why product deserves Seal of Approval
  8. Integrity of the Company

As for a general overview of the process, here’s how we did Sadler’s, as well summarized by Mike McCloud:

We engage or get approached by a company

  1. We develop a marketing proposal based on discussion with the company
  2. We receive a soft commitment from the company to engage on the Seal program.
  3. We inform the Board the need to convene the Seal committee.
  4. We require the company to present t a Seal of Approval committee. (This involves a non-refundable $1,500 fee, plus any costs for venue rental, presentation equipment, samples, accompaniments, etc. and travel for applicant to make presentation.
  5. The committee gives a recommendation to the board.
  6. We advise the Board on the value of the Seal program, based on the above.
  7. The full Board accepts of denies the recommendation.
  8. We communicate to the company if they were approved or not.
  9. If approved, we provide them logo/.artwork for activation.
  10. We monitor the company’s activation
  11. Review and approve/deny annually.

The above detailed criteria are general and objective.  It is not, in my opinion; possible to anticipate all applicable products criteria, but this is a starting place.  I would hope that the Board would trust fellow members to make additions/revisions as experience is gained in the process.

I would suggest a minimum of 4 Board members and one to three KCBS members with expertise in the area of the applicant’s market.

Tabled from July:  Mike Lake – Discussion of response to Cease and Desist letter for infringement of KCBS proprietary property. Discussion of license options with NEBS.  Carolyn advised that the she did not believe our Legal Representatives had sent the appropriate letters.  The matter was tabled until November 2010 for a conference all with legal over intellectual property issues.

Tabled from October:  Merl Whitebook -  As a result of looking at invoices as to back yard issues, it became apparent that a few Contest Reps have charged KCBS for multiple computers, postage and other unauthorized charges which have been paid by KCBS.  Merl Whitebook makes the following motion: I hereby move that within the next 30 days that all invoices be audited for unauthorized payments since January 1, 2010 and a request be made for reimbursement from all Contest Reps/Independent Contractors who received excess payments.

Tabled from October:  Gene Goycochea – Motion to purchase new truck.  A Committee is to be formed  and appointed by Mike Lake to research the cost and projections of purchasing a replacement truck for the KCBS Great American BBQ Tour.  Report by committee to be presented to the Board at the November 2010 meeting with consideration of motion.

Tabled from October: Don Harwell made a motion to establish a special award to be given at the banquet each year titled the “Gary Wells’ Sportsman Award.” A Committee is to be formed and appointed by Mike Lake to establish the criteria and qualifications for this award.  Report by committee to be presented to the Board at the November 2010 meeting with consideration of the motion. Continued from last month

  • Compensation for volunteer
  • For the “Gary Wells’ Sportsman Award” criteria has been submitted to committee and the criteria is in a separate document from this report.

Gary Wells KCBS Sportsmanship Award Criteria

WHAT:  The recipient of The Gary Wells KCBS Sportsmanship Award will be one who exhibits exceptional qualities of a barbeque sportsman. This person would be one who displays a high level of observance of the rules, fairness, generosity, and good character.  The recipient of the Gary Wells KCBS Sportsmanship award would exhibit these qualities on a regular basis and has shown a particularly exceptional example(s) of good sportsmanship at one or more KCBS barbeque contest. 

WHO:  Any member of KCBS may nominate a fellow member who is in good standing for this award and is not limited to cooks, judges, etc.  A KCBS member cannot nominate him or herself. KCBS members serving on the board are not eligible for this award during the time of selection. Documented conflicting and/or disrespectable behavior by the nominee may disqualify a nominee from receiving the award.

WHERE:  The Gary Wells KCBS Sportsmanship Award will be announced and/or presented to the recipient at the annual KCBS banquet.

WHEN:  The nomination for the Gary Wells KCBS Sportsmanship award must be emailed to the KCBS office and received no later than noon of October 15th of the year prior to the banquet.

 Call for award nominations will be posted on the website and printed in the Bullsheet from August 1st – October 1st for the year prior to the banquet.

HOW:  A written email nomination must be made in the form of a letter that states the reasons for nomination with at least one example of exemplary sportsman behavior being exhibited at a contest(s) during the barbeque season prior to the banquet in which the award will be granted. 

The nomination letter will be read at the banquet prior to presentation of the award with limited editing allowed by the award committee and/or board of directors and upon approval of the board of directors.  The author of the letter and/or name of the person making the nomination is always to be confidential. 

The award nomination committee will review all letters submitted and in the case of six or more letters, the committee will choose the top five letters to be reviewed by the board of directors at the November board meeting. 

The board of directors will choose by way of voting and discussion the recipient or in the event of a tie, recipients of the award at the November board meeting and no later than the December board meeting.

EXECPTIONS:  In the interest of surprise for the first presentation of the Gary Wells KCBS Sportsmanship Award at the 25th anniversary of KCBS at the 2011 Banquet, the deadlines and timeline will be waived.  The KCBS board of directors will nominate and award the first recipient(s) of this award and the nomination committee will write the formal nomination letter to be read at the banquet.

10-25-2010 rev. 1

New Business:

Sponsored by Tana Shupe for discussion:

From: Jeffrey Olson [mailto:jeoaai@sbcglobal.net]
Sent: Tuesday, October 19, 2010 1:48 PM
To: Carolyn Wells
Cc: mlake@kcbs.com
Subject: October BoD Meeting.



As I write this email, I am listening to the October BoD meeting.


While I applaud the Board for attempting to be more open, I am having a real problem with the approval of reports without having them read during the meeting. 


I have looked all over the site and find none of these reports published for the members to read.  Why not have the entire meeting held in executive session?  What effect do these reports have on the membership?  For example, a recommendation that the membership fee be raised to $1,000 a month and we as members would have no idea it was happening.


It is for that reason that I ask that:

1.  All reports be read during the BoD meeting.

2.  A location be found on the web site be found where members of KCBS can read these reports.


I look forward to your response.


Jeff Olson

CBJ #23376


Appeal by Brew_N_Bar-B-Que from one year suspension, see attached pdf file.


Motion by Candy Weaver:  Strategic Planning Board Retreat


Since there will be at least 3 newly elected board members next year, I propose that the strategic planning meeting be held the day before the board meeting.  The current officers who are not up for re-election this year, retain their positions through the strategic planning day until the 2nd day when the first official board meeting of 2011 is held. 


Motion by Candy Weaver:  Board Meeting Length 

I propose that board meetings be limited in duration to no more than 3 hours in length.  In order to timely handle all business of the KCBS board, a second meeting should be considered on Wednesday night two weeks later.  

Motion by Candy Weaver:  Simulcast of Banquet. 

Wired Barbeque (http://www.wiredbbq.com) has inquired requesting permission to do a live webcast at the Banquet.  Their webcast of the 2010 Jack was quite successful and sparked much web interest in the activities in Lynchburg.  

With over 13,000 members, this webcast is a way to give KCBS members who cannot attend the banquet a web way to be a part of the action.

 Discussion Sponsored by Merl Whitebook Objection to banquet schedule:



Thursday, January 13th, 2011

            1:00am-5:00pm                        Exhibitor Registration

            1:00pm-5:00pm                        Exhibitor Set Up


Friday, January 14th, 2011

            8:00am-5:00pm                        Exhibitor Registration

            8:00am-5:00pm                        Banquet Registration

            9:00am-12:00pm                      Safe Handling Class

            9:30am-11:00am                      Rep Meeting (Carol Whitebook)

11:00am-12:00pm                    Lunch Break

12:00pm-5:00pm                      Exhibit Hall Open

12:00pm-1:30pm                      Marketing Boot Camp (Mike McCloud)

2:00pm-2:30pm                        Exhibit Hall Demo #1- Meat Symposium - Steve Scavuzzo

3:00pm-3:30pm                        Exhibit Hall Demo #2 – Knife Information - Spencer Lutes-

Ambrosi Bros.

4:00pm-4:30pm                        Exhibit Hall Demo #3 – What’s New in BBQ? Jim Cotty – Smoke ‘N Fire

2:00pm-4:00pm                        Open Rules Meeting (Candy Weaver)

            4:30pm-6:00pm                        CBJ Meeting (Ed Roith)

            5:00pm                         Trade Show Closes


Saturday, January 15th, 2011

            9:00am-5:00pm                        Banquet Registration

9:00am-11:00am                      Organizers Roundtable (Wayne Lohman)

10:00am-3:00pm                      Exhibit Hall Open (Open to Public)

10:30am-11:00am                    Exhibit Hall Demo #4 – The Great American BBQ Tour – Mike & Chris  Peters

11:00am-1:30pm                      Lunch Break

1:00pm-1:30pm                        Exhibit Hall Demo #5 –Spectators Guide to BBQ – Bob Sammons

1:30pm-3:00pm                        KCBS Annual Meeting/Board Meeting

2:00pm-2:30pm                        Exhibit Hall Demo #6 – Old School VS. High Tech- Rod Gray & Johnny Trigg

3:00pm-5:00pm                        Free Time

4:00pm                                     Raffle Ticket Sales End

5:00pm                                     Trade Show Closes

5:00pm-7:00pm                        Trade Show Tear Down

5:30pm-7:00pm                        Cocktails/Cash Bar

7:00pm-11:00pm                      Banquet Dinner



Sunday, January 16th, 2011

            11:00am-2:00pm                      Kitchen Tours- 4 Stops  $50   


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