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Quick Notes December 12, 2012 Board Meeting

December 21, 2012




These Quick Notes reflect the actions taken at the board meeting on the above date. They will become the actual Minutes of that meeting when approved by the Board of Directors at its next scheduled monthly meeting.

BOARD MEMBERS PRESENT: Candy Weaver, Mike Budai, Mark Simmons, Paul Kirk, Dave Compton, Randy Bigler, Jeff Stith, Arlie Bragg, and Carolyn Wells, Executive Director. Absent: Tana Shupe, Mike Lake, and Steve Farrin.

MEMBERS CALLING IN: Karrin Murphy, Mike McCloud, Bill and Debby Gage, Wayne and Maria Lohman, and Don Harwell.


MINUTES – TANA SHUPE: Request Minutes of meeting of November 14, 2012 and of Special Meeting of November 28, 2012 be approved as presented. Passes.


Emailed to members of the board, it is recommended by the finance committee that the financial report be approved as presented. Passes



- Total November Sales: $5,138

- Cyber Monday led to record merchandise sales in a November


- Advertising sold for November: $950

- Uploaded December Bullsheet

- Uploaded MP3 of November’s BOD

- 2013 continual Banquet Registration

- Partner Programs Update:

- Tyson Best Wing on the Planet, 2-day People’s Choice: WFC in Las Vegas, NV

- Reser’s America’s Best Potato Salad Championship: WFC in Las Vegas, NV

- Smithfield Ribs Super Series: The National BBQ Cup in Cummings, GA


- Final activation stop in November: WFC in Las Vegas, NV

- GABT Financial Update from Mike

Sam’s National BBQ Tour

- 2013 Sam’s Club Tour Schedule submitted to KCBS for review/approval

- Working on 2013 Sam’s Club Registration Improvements and technical support; Mike to explain


- Social Media, using MMA, KCBS, and GABT Facebook, Twitter and other digital platforms to promote KCBS-related events/promotions

- GABT: 2014 Twitter Followers / 1565 FB Likes

- KCBS: 2014 Twitter Followers / 11,438 FB Likes

- Updated News section of KCBS website as necessary

- Bullsheet Content – Sam’s Review, Tyson Recap, Reser’s Review, Smithfield Review

- GABT Blog post reviews

Sponsorship Activities

- Have a new Seal of Approval applicant that requires an NDA restriction; KCBS attorney is reviewing

- 2013 KCBS Banquet: Sponsorship and Booth Prospecting and Sales

    Sam’s Club, Kingsford, Tyson, Creekstone Farms, BBQr’s Delight, Pig                                  Out Publications, The Kansas City BBQ Tour, Wusthof-Trident of                                                 America, Inc.

- Currently working with Smithfield to apply Seal of Approval brand to their packaging

- Need final board answer/approval/disapproval on the Destination America agreement

Discussion of 2013 Sam’s Club Tour schedule moved to Executive Session

Discussion of new Seal of Approval applicant requiring NDA restriction moved to Executive Session

Candy Weaver reported that after attorney review and approval of BOD, she had signed the Destination America agreement.


Existing 2013:

2/22-23           6th Annual Kansas Winter Q                              Great Bend               KS

3/15-16           2nd Annual Santa Anita Winners' Circle

                        BBQ Championship                                            Arcadia                     CA

4/5-6               Smokin' On Big Creek                                        Pleasant Hill             MO

4/12-13           Grilling on the River '13                                    Columbus                 MS

4/19-20           Kings Mountain Firehouse BBQ Cook-Off         Kings Mountain        NC

4/19-20           Cornelia Apple Blossom BBQ Festival               Cornelia                   GA

4/19-20           Pork in the Park Barbeque Festival                   Salisbury                   MD

4/19-20           Smoke Over Veishea                                          Ames                        IA

4/26-27           Smokin 'N' the Ville                                           Edwardsville             KS

4/26-27           Char-Broil Pig Bowl                                           Columbus                 GA

4/26-27           R'Kansas City State BBQ Championship            Arkansas City           KS

5/3-4               North Platte Honky Tonk Barbecue Festival      North Platte             NE

5/10-11           Sertoma 48 BBQ                                                Lawrence                 KS

5/10-11           West Coast BBQ Classic                                     Long Beach              CA

5/10-11           Green Lane Fire Co's "Fire in the Village

                        BBQ Competition and Festival                           Green Lane              PA

5/17-18           Great Mall BBQ Contest & Festival                   Olathe                      KS

5/17-18           "Hawgin" on Lanier                                            Gainesville               GA

5/17-18           Minnesota in May                                              Faribault                   MN

5/17-18           Middletown BBQ Cook-Off                                Middletown              DE

5/17-18           Bakersfield's Biggest Baddest BBQ

                        Championship                                                    Bakersfield               CA

5/17-18           Lake of the Ozarks BBQ & BBQ Weekend         Lake of the Ozarks   MO

5/17-18           Cotton Pickin' BBQ Cook-Off                             Hartselle                  AL

5/18-19           The Lexington Battle-Green BBQ Festival         Lexington                 MA

5/18-19           Tony Stone Low & Slow BBQ Championship     Hoofddovp                Netherlands

5/24-25           Lewisburg Rotary Club BBQ Cook-Off               Lewisburg                 TN

5/24-26           Red, White & BBQ                                             Westmont                IL

5/25-26           The Memorial Day Pignic                                  Fort Richie                MD

5/25-26           Smokin' in the Junction                                      West Des Moines     IA

5/31-6/1          Okfuskee Volunteer Firefighters

                        Wildfire Cook-Off                                              Okemah                   OK

5/31-6/1          Variety Children's BBQ Bash                             Memphis                  TN

5/31-6/1          Original SD BBQ Championship                        Huron                       SD

5/31-6/1          Royal Gorge Holy Smoke BBQ Showdown         Canon City                CO

6/7-8               Poor Que                                                            Montello                  WI

6/14-15           Blue Mountain BBQ Championship                   Blue Mtn. Ontario    Canada

6/14-15           The Desoto Shrine Club 5th Annual

                        2013 BBQ Cookoff                                             Hernando                 MS

6/14-15           Northern Arizona BBQ Festival                          Williams                   AZ

6/14-15           Smokin' on the River                                          Jeffersonville            IN

6/14-15           Central MD Swinetastic BBQ Festival               Frederick                  MD

6/21-22           Peak City Pig Fest                                               Apex                         NC

6/22-23           Safeway National Capital BBQ Battle               Washington              DC

6/28-29           Silicon Valley BBQ Championship                     Santa Clara              CA

6/28-30           Boston Hill BBQ Fest                                          Hamburg                  NY

7/5-6               Crossroads BBQ Cook-Off                                  Cameron                  MO

7/12-13           6th Annual Wellsville BBQ Cookoff                   Wellsville                 MO

7/13-14           Heart of Illinois Fair BBQ Cookoff                     Peoria                       IL

7/13-14           Troy Pig Out                                                       Troy                          NY

7/19-20           Que & Cruz                                                        Louisa                       VA

7/19-20           Cookin on Kampeska Wing Fling & BBQ Thing Watertown               SD

7/19-20           9th Annual WildBlue BBQ                                  Burlington                KS

7/19-20           Smokin' on the River                                          Glasgow                   MO

7/26-27           Morton BBQ Throwdown                                   Morton                     IL

7/26-27           The Harpoon Championships of New England

                        BBQ                                                                    Windsor                    VT

7/26-27           Dodge City Days Barbeque Cook-Off                Dodge City               KS

8/2-3               5th Annual Vista Smokin' Q Classic                   Vista                         CA

8/9-10             Smokin in McMinnville                                      McMinnville             TN

8/9-10             Krystal 93 BBQ at the Summit                           Dillon                        CO

8/9-10             Cass County "Cookin' at the Fair"                      Weeping Water       NE

8/16-18           Hudson Valley Ribfest                                        New Paltz                 NY

8/16-17           Stand By Your Grill                                             Fulton                       Ms

8/23-24           6th Annual Big Island BBQ                                 Albert Lea                MN

8/23-24           Flinthills Beef Fest BBQ                                     Emporia                   KS

8/23-24           Nevada Kiwanis BBQ Contest                            Nevada                     IA

8/23-24           Smokin' on the Water                                        Lakeport                   CA

8/23-24           Music City Festival & BBQ Championship         Nashville                  TN

8/31-9/1          Septemberfest BBQ & Ribeye Steak Cookoff

                        Challenge                                                           Omaha                     NE

8/31-9/1          Smokin in Mesquite BBQ Championship           Mesquite                  NV

8/31-9/1          Smokin' On The Bay                                           Tracys Landing         Md

9/6-7               Ribs, Rods & Rock'n Roll                                    Vermillion                SD

9/6-7               Pickin' in the Panhandle                                    Hedgesville              WV

9/6-7               Smoke On The River                                          Quincy                      IL

9/6-7               Puckaway Pigfest                                               Montello                  WI

9/6-7               Cookeville Cookoff                                             Cookeville                TN

9/13-14           Atlanta BarB-Q Festival                                     Atlanta                     GA

9/13-14           KTS Smokin' Gobbler Cook-Off                          Worthington             MN

9/13-14           Jug Tavern Festival                                            Winder                     GA

9/13-14           Smokin' For Gold                                                Placerville                CA

9/13-14           International Goat Days Festival BBQ Bash      Millington                TN

9/14-15           Harvard Fall Festival BBQ Contest                    Harvard                    MA

9/20-21           Sky's the Limit BBQ Classic                                Garden City              KS

9/20-21           Art of BBQ                                                          Tulsa                         OK

9/21-22           Telluride Barbeque Festival                               Telluride                   CO

9/27-28           Taste of Danville Downtoan BBQ Competition Danville                    IL

9/27-18           Ohio Veteran Barbecue Battle                          Xenia                        OH

10/4-5             Keystone Classic Barbeque                                Harrisburg                PA

10/4-5             Downtown Jonesboro BBQ Fest                         Jonesboro                 AR

10/11-12         The Real Squeal Lyons Barbeque &

                        Music Festival                                                    Lyons                        GA

10/11-12         Cookin' on the Kaw                                            DeSoto                      KS

10/11-13         Riverside Blues & BBQ Festival                         Greenfield                MA

10/11-12         Bliss Brews & Que                                             Ft. Bliss                     TX

10/11-12         Eastern Carolina BBQ Throw Down                  Rocky Mount            NC

10/18-19         Balloons, Blues, Bikes & BBQ                            Parsons                     KS

10/18-19         Kick in the Butt BBQ Competition                     Florence                   CO

10/19-20         8th Annual Lambs Farm Barn Burner Bar-B-Q Libertyville               IL

10/18-19         Ohio Smoked Meat Festival                               Nelsonville               OH

10/18-19         Swine & Dandy Charity Cookoff                        Duluth                      GA

10/19-20         Liberty Tree BBQ Festival                                  Dalton                      GA

10/19-20         13th Annual Bordertown Bash                           Fort Smith                AR

10/25-26         Hillbilly Hog BBQ Throwdown & Fall Leaf Fest.                                 Cleveland        GA

11/1-2             Hog Happenin'                                                   Shelby                       NC

11/1-2             Cookin' on the Creek BBQ Cook-Off                  Harrison                   AR

11/15-16         The National BBQ Cup                                       Cummings                GA

12/6-7             Christmas on the River State Championship BBQ                              Demopolis       AL

New Contests 2013:

3/15-16           Buffalo Run Casino Presents

                        "Smokin' at the Run"                                          Miami                      OK

4/5-6               Smokelawn                                                         Hot Springs               AR

5/31-6/1          2nd Annual Valley Veterans Barbecue Comp.  Valley                       NE

6/14-15           Sunflower Barbecue                                          Topeka                     KS

6/21-22           Smoking Knights BBQ Competition                   Hutchinson               MN

6/28-29           Bend of the River BBQ Smoke Off                     Mankato                   MN

8/23-24           Holy Smoke BBQ Contest                                   Liberty                      MO

8/30-31           Park City BBQ State Championship                   Park City                   KS

9/20-21           Hogs & Hops Dover                                            Dover                       DE

4/5-6               Kings of the Que BBQ Championship                Sacramento              CA

Placerville, CA was tabled to explore potential conflict.

It was reported that Pleasant Hill, MO may need to be moved to later date

Dana Point, CA requested move from 9/27-28 to 10/24-25 approved

All others were approved for sanction as presented.


In order to gather information for the Education Committee, I ask for the board's input regarding the following questions, and request approval for this survey to be sent to organizers of the contests that currently include Kids-Ques at their event.

TO ORGANIZERS OF CONTESTS THAT INCLUDE KIDS QUES: The Education Committee is seeking ideas and ways to increase the education about KCBS to our younger cooks. Certainly the contests that include Kids Ques are already important as they support these efforts. As an organizer of a contest that holds a Kids Que, I would like to hear your ideas. To that end, would you please fill out the following form and send it to me at tshupe@kcbs.us. I would appreciate receiving the form from you by September 1, 2012, with the hope that your input will help our committee further the KCBS Mission to better "educate" the public about KCBS and to encourage more young cooks to become involved in our organization.

1. How many years has your KCBS-sanctioned contest been in existence?

2. How many years have you included a Kids Que?

3. What is the name of your Kids Que?

4. What categories are included in this contest?

5. How many teams normally compete in your Kids Que?

6. Can you give an estimate of the ages of your young cooks?

7. Do the teams normally consist of one cook only or more?

8. Do you have a specific sponsor for the Kids Que contest?

If so, who is the sponsor? (If you don't want to be specific, please tell us local bank, local

grocer, etc.)

9. What awards are given to this contest?

10. How many places receive awards? _______ Recognition? _______

11. Would you be interested in having your Kids Que be part of a structured KCBS-sanctioned event? By structured, we mean cooking specific categories (or having a choice of 2-3 options), possibly for points that could be accumulated toward a year-end award.

12. Do you have suggestions or ideas on how KCBS can help support or administer your Kids Que?

13. Are you happy with your contest as it is and wish no additional support from KCBS?

14. Please give us any suggestions as to how KCBS might better support your Kids event.

Education report was tabled for Tana presentation at next meeting as she was not in attendance.

CBJ REPORT - Mike Lake

YTD Classes = 75; # Attendees = 3358; Member Attendees - 832; New Members = 2488; Media Contacts = 26

Approved as presented


The rep committee does not have anything to report or any actions to be taken by the BOD.

We are waiting to prepare for a rep meeting if necessary, depending upon whether or not a demonstration and workshop on the new scoring program, KCBS Score, will take place in Kansas CIty at the annual meeting

Approved as presented


1) Posted the November 14th and 28th board meeting mp3 recordings to our website.

2) KCBS office hardware upgrade is nearly finished. Should be completed this month.

3) As submitted were a breakdown of costs for our database Content Management System, (CMS)

Approved as presented


I have been receiving daily updates from the new programmer.

As of the date of this report, 18 issues have been fixed, 3 are still being worked on.

I ask the board to accept this report.

Approved as presented.


There hasn't been much activity this month on our committee. Hopefully things will pick up when the membership starts submitting their ideas as requested in this month's BullSheet and the upcoming e-blast from MMA. So far there have been no responses as to what anyone wants to discuss at the Open Rules Meeting.

Approved as presented.


As we move in the 2013 BBQ season in a few weeks I ask that anyone on the board and or general membership who has any new ideas for Grants / Grants in Aid or any other Philanthropy issues to email me at abragg@kcbs.us.

Approved as presented.


International Outreach Committee submitted a year- end report. Lohman’s and Gage’s were on phone to answer any questions. Bill Gage indicated the international scene was rapidly evolving, and the committee was formulating plans to meet international needs between Contests/Cooking/Judging, and to be able to tailor programs to meet the needs of specific countries. Randy Bigler and Candy Weaver thanked them for their excellent representation of KCBS in the international arena.

Member Survey: Candy Weaver withdrew her motion to put Survey on the ballot, but to see consensus of membership via a survey (not official vote) after the elections.

CBJ Badges: Randy Bigler moved to add City/State to CBJ Badges. Second Dave Compton. Motion passes.

Paul Kirk moved to go into Executive Session at 7:45. Motion passes.


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