FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
FACT: 56% of Americans report having a smartphone, 77% of KCBS members do    
FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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Feb BOD agenda

February 12, 2014

Kansas City Barbeque Society

Board of Director's Meeting Agenda

February 14-15, 2014

Call the meeting to order

6:00 pm Carolyn Wells

Election of officers

President – Candidates Mike Peters and Mark Simmons

Vice President – Candidates Don Harwell and Wayne Lohman

Treasurer – Candidate Kim Collier

Secretary – Candidate Candy Weaver

President leads the board in the board pledge:

Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of January Meeting

Kim Collier:

Approval to accept minutes of last meeting

January Financial Statements

Move to accept the financial statements as presented.

Sanctioning Report

Karrin Murphy: Automatic Approval:

Status Date R'cvd Date of Contest Contest Name City ST

New Contest 2014 1/31/2014 7/4-5/2014 America's BBQ & Brews Festival 2014 Pasadena CA

(at the Rose Bowl)

New Contest 2014 1/15/2014 7/17-18/2014 Ellinwood After Harvest Festival Ellinwood KS

New Contest 2014 1/13/2014 8/1-2/2014 Pigs & Pedals Asheboro NC

New Contest 2014 1/21/2014 8/1-2/2014 Southern Maryland Brew & BBQ Leonardtown MD

New Contest 2014 1/22/2014 9/13-14/2014 Lowlands BBQ Championship Diksmuide Belgium

New Contest 2014 1/27/2014 10/17-18/2014 Harper County Bullseye BBQ Harper KS

Existing Contest 1/16/2014 4/11-12/2014 Smoke on the Falls Noccalula BBQ Fest Gadsden AL

Existing Contest 1/13/2014 6/6-7/2014 Que for the Troops Levittown PA

Existing Contest 1/13/2014 6/6-7/2014 Euharlee Covered Bridge 'Que Euharlee GA

Existing Contest 2/3/2014 7/18-19/2014 Smoke on the Mountain - Galax VA

VA State BBQ Championship

Existing Contest 1/13/2014 7/25-26/2014 Harpoon Championships of Windsor VT

New England BBQ

Existing Contest 1/22/2013 7/25-26/2014 Racing for the BBQ Lee's Summit MO

Existing Contest 1/27/2014 8/8-9/2014 Med City BBQ & Musicfest Rochester MN

Existing Contest 2/5/2014 8/8-9/2014 Brentwood Cook Off & Car Show Brentwood CA

Existing Contest 1/21/2014 8/12-13/2014 Montana State BBQ Billings MT

Championship at Montana Fair

Existing Contest 1/13/2014 8/15-16/2014 Stand By Your Grill Fulton MS

Existing Contest 1/21/2014 8/15-16/2014 Atlanta BarB-Que Festival Atlanta GA

Existing Contest 1/24/2014 8/22-23/2014 Bootleggin' BBQ Garden City CO

Existing Contest 2/6/2014 8/22-23/2014 Holy Smoke BBQ Contest Liberty MO

Existing Contest 1/28/2014 8/30-31/2014 Septemberfest BBQ & Ribeye Omaha NE

Steak Cookoff Challenge

Existing Contest 2/3/2014 8/30-31/2014 Thunder in the Park BBQ Connersville IN

Existing Contest 1/13/2014 9/12-13/2014 Hogs and Hops Harrington DE

Existing Contest 1/27/2014 10/2-5/2014 35th Annual American Royal World Kansas City MO

Series of Barbecue Open

Existing Contest 1/27/2014 10/2-5/2014 35th Annual American Royal World Kansas City MO

Series of Barbecue Invitational

Existing Contest 1/24/2014 10/10-11/2014 Smoke on the Water at Lake Shawnee Topeka KS

Existing Contest 1/14/2014 10/18-19/2014 Smoke-N-Thunder BBQ Classic Rome GA

Licensed Contest 1/21/2014 4/5/2014 Outdoor Elegance Fontana CA

Licensed Contest 1/29/2014 5/30-31/2014 Kelley Wilson BBQ Kansas City MO

BOD approval:

Status Date R'cvd Date of Contest Contest Name City ST

New Contest 2014 1/27/2014 8/8-9/2014 Smokin' with Woods Odessa MO

Conflicting Contests Kansas City, KS 40 miles away - both are new contests

New Contest 2014 1/17/2014 8/8-9/2014 G2X Energy 3rd Annual BBQ Cook-Off Pampa TX

Conflicting Contests Woodward, OK 120 miles - 30 teams in 2013

Existing Contest 12/12/2013 6/6-7/2014 Keepers fo the Fire BBQ Contest Mayetta KS Conflicting Contests McLouth, KS - 44 miles Lee's Summit, MO -107 miles(have co-existed) Marysville, KS - 84 miles

Date Change 2014 2/3/2014 9/19-20/2014 Tri-City BBQ Fest Denison IA Conflicting Contests Des Moines, IA - 129 miles away. Haven't turned in paperwork for 2014. Had 35 teams in 2013, 26 in 2012.

205 teams listed in database.

Licensed Contest 2/4/2014 3/15/2014 Smoqued BBQ Orange CA

Randy Bigler : I would like to discuss the procedures of a licensed contest.

Marketing Report

MMA, Mike McCloud:


● Total January Sales: $1,610

● 8 – 15% off coupons redeemed from Birthday emails

● 1 – Cookbooks: $280


• Advertising sold for January: $1,240

● 863 members have opted in to receive Birthday emails


• Social Media, using KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

• GABT: 4,110 Twitter Followers / 6,778 FB Likes

• KCBS: 5,191 Twitter Followers / 20,666 FB Likes

• Updated News section of KCBS website as necessary

• Bullsheet Content – Sam’s/KCBS Team of the Year

• Hosted Sam's registration live chat


• 2014 GAC Schedule update – 20 festivals and 50 retail stops

• Sam’s Club Registration as of Feb. 10 - 698 / 750 local competition spots filled

1156 / 1200 local and regional judges spots filled

• Sam’s Club Marketing Support – discuss

• Celebrity Pitmaster Backyard Bash – update

• Database Marketing Ideas – update

• 2014 Meals Initiative – discuss

• 2014 Banquet COE’s – discuss


• Reser’s – update

• BBQ Guru – update

• Smithfield – update

• Rancher’s – update

Wayne Lohman:

International Outreach Team

The KCBS IOTeam has been working with our attorney, Virginia C. Gross in developing a KCBS Chapter Affiliation and License Agreement for countries or regions of the world where multiple KCBS contests exist. Each of these "Regions" would be issued a KCBS Chapter Charter that allows that chapter to further the KCBS Mission of which is to "celebrate, teach, preserve and promote barbecue as a distinctly American culinary technique, sport and art form".

Details of the Chapter Affiliation and License Agreement are still being prepared by Virginia but will be provided before the Board Retreat. I thereby make the motion that the Board accept in principal the Agreement for Chapter Affiliation and License Agreement.

If necessary, I also proposed a motion to approve up to $25,000 for the advertising of the Sam's Club Regional Contest as discussed in the January meeting in Nashville.

CBJ Report

Don Harwell:

I motion that the age to be a Table Captain be 16 years of age or greater.

I motion to place a "100+" under "Our Best of the Best" on the KCBS splash page next to the "700" & "180" and member's only page to recognize those judges who have achieved 100+ contests. The size of the posting should be the same as already used.

I also motion that some advertisement be place in the Bullsheet and the web for Master CBJ and 100+ requirements.

Banquet Report

Mike Peters:

The 2014 banquet held in Nashville was successfully held this past January 17 & 18. While there were little bumps along the way, our KCBS staff overcame the issues and deserves a big Thank You for all their efforts. It is hard enough to coordinate an event of this size in their hometown, let alone 600 miles away.

Issues that I am aware of:

Banquet tables being placed behind pillars - The good news was we sold out of banquet tickets at 360, the bad news was that to place 360 people, some of the tables would be behind pillars and off to the side with no visibility to the stage. I believe that the consensus was that the people who ended up behind the pillars would have their tickets reimbursed. *Carolyn, has this happened and was the hotel contacted for some reimbursement on their end?

Table assignments - This event is to recognize teams and members but it is also a time to recognize the board members for their past year of work. Board seating should not be off to the side or in the rear of the room.

Gathering area - the main atrium was the gathering area but it also was shared space with the inside rooms. I would think that this was unique to this facility and hopefully going forward, there can be an adequate area for members to visit later into the evening without being run off or shushed.

Meetings - There needs to be something for the cooks to do during the event. Other than the rules meeting, there really was nothing. A couple of years ago, there was a butcher meeting, knife meeting, etc as shorter breakout sessions. We need to incorporate more things beneficial to teams and judges.

Table Captains Class - I think this was great and had a much bigger attendance than was anticipated. I took the class and did not get one of the handout books but the office was great and I received my book and pins shortly after returning home.

Perfect Perfect recognition - we dropped the ball again on this and Karrin tells me that KCBScore makes it easier to track Perfect Perfect scores. She is also going to change the website so Perfect Perfect scores are somehow notated on the KCBS 180 kcbs.us site.

Meal - My meal was fine but I did hear complaints about others. On a good note, we did not run out of food! Maybe it should be researched about just having an awards ceremony and let people eat out on their own. I believe the benefits of the meal to the hotel will make that cost prohibitive.

Awards portion went too long/slow - I will agree up to a point. There were a lot of no-shows, for whatever reason, and when there were a couple of teams not in attendance, in a row, it did drag things down. I will accept responsibility for this. I believe that these teams earned their name to be called and that it is important to know a bit more about them. I send out a questionnaire prior to the banquet with 5 brief questions. Should a team get a call in each category plus overall, I have one thing to say about them for each of their walks to the stage.

What I would like to see is CBJ recognition also. CBJ's that reach MCBJ status during the year, those that hit the 100 contest achievement should be recognized in front of the membership.

Big thank you to Richard Preston and Jeff Stith who were also on this committee.

I would like to make the following motions:

1. That KCBS holds the 2015 banquet in Denver Colorado at the Marriott Westminster Hotel.

Based upon the RFP's and consulting with a professional meeting planner, this hotel offers the best deal for membership.

2. That KCBS starts the RFP process for our 2016 banquet to be held in Kansas City as a celebration of KCBS's 30 year anniversary.

3. KCBS hires a professional meeting planner for the next two banquets at a minimum.

With Denver being out of our local area, a professional planner should be able to successfully plan for and navigate the issues that come up, this is what they are trained to do. The reason that I ask for two banquets is because the 30th Anniversary banquet should be above and beyond what we have ever done. This should be a celebration, not only of KCBS, but of Barbeque as well!

Randy Bigler: I would like to open discussions on the location of the KCBS Banquet if it has not already been added to the agenda

Membership Report

Mike Peters:

Number of Total Members= 18,100

Number of New Members= 390

Number of Renewed Members=1220

Number of Non-renewals= 552

Number of members who signed up via the website= 257 (38 were families)

Number of New Members from Judging classes= 40

I would like to make the motion that we form a Pitmaster Recognition Program.

Any team that cooks 5 or more KCBS contests, is a Member of KCBS and also a CBJ would be considered a recognized KCBS Pitmaster. We would have non-dated Pitmaster Pins made up with hanging pins for additional years. We would also be able to produce special clothing – t-shirts or polos with the designation. There should also be a section in the Bullsheet that highlights KCBS Pitmasters on a monthly basis.

Last year according to records, we had 656 teams cook 5 or more contests. 197 cook 4 contests, 279 cook 3 contests, 506 cook 2 contests. If a portion of these teams cooked additional contests to get to the 5 contest level, it would increase cook teams and judges seats. I keep hearing that we don't make money on sanctioning but have yet for that to be shown. We charge $12 per team so the increased income would help offset costs.

At some point, it would be great to add a level for Pitmasters that host CBJ's completing their MCBJ process.

Rep Committee

Kim Collier:

The January 2014 Rep meeting was well attended in Nashville. It was great to be able to put faces with names. I showed a power point that can be found on the Rep yahoo site. Some concerns were brought to my attention during the meetings, some reps felt that some procedures/advisories need better clarification. We will be working on these in 2014. The feedback I received from the reps that attended meeting was beneficial.

For 2013 we have the following as new Reps

Jim Stancil, Oxford AL

Robert and Angela McKee, Germantown MD

Dave Amend, Marietta, GA.

Mayco and Marianne VanGalen , Zuid-Holland, Netherlands

Reps in Training

Sonny Ashford, Omaha NE

Steve and Merralyce Alverez , Yorbr Linda CA

Charlie Brinza-East St. Louis, Mo

Cindy and Tom Juhl- NorWalk IA


Steve Bedwell-Norwalk Ct

Robert Pace-Norwich England

I want to thank my committee for all their input and help

Co. Chair Randy Bigler, Huntsville Al

Bunny & Rich Tuttle, Pleasant Hill Mo

Teresa Lake, Ocala FL

Kelly McIntosh, San Diego Ca

Rules Committee

Dave Compton:

Here's a quick recap of the thoughts / suggestions that were made at the Open Rules Meeting in Nashville last month. I am not endorsing or disparaging any of these, I'll let the next Rules Committee deal with them in the coming year.

1) 'A clarification of the word "trimmed" in Rule #10 (the Pork Rule). Can the butt be trimmed down to just the "money muscle" or does the meat, after trimming, still have to meet the legal definition of "Pork"?

2) A clarification of the word "cooked" in Rule 10. Does this mean cooked to the government standard temp of 145* with a three minute rest or can the meat be cooked to a lower temperature before parting and returning to the cooker?

3) On the subject of a foreign object (foil, toothpick, etc.) in the box do all judges give a "DQ" or just the judge that has the foreign object on/in their meat give the "DQ"?

4) Sculpting - the question of what is "sculpting" and what is "creativity"?

5) Requiring the Contest Rep to photograph a "DQ" and to make that photo available to the cook team that was "DQ'd".

6) Look at having the Tech Committee and the Reps Committee produce a digital photo album of boxes that were disqualified and post them online along with the reason for the "DQ".

7) It looked like 20 to 25 % of those present at the meeting were in favor of eliminating all garnish.

8) Rule # 7 - if the meat is supplied at a contest does that contest count for Team of the Year points? If so, is that ruling valid just for the one contest or for all Competitor Series contests?

I ask that the Board accept this report.

Philanthropy Committee

Dave Compton:

There's not much to report this month, as the applications for the Grants and Grants in Aid are just starting to come in. We finally got another e-blast sent out a few days ago and I'll be working on one more that I'd like to go out around March 1st.

This past year we revamped the eligibility requirements for the Grants in Aid and for the first time we are allowing people to submit their applications via e-mail. I really think that electronic applications are the wave of the future, especially for the younger generation.

We have a few suggestions for the next Philanthropy Committee to look at during the coming year:

1) Evaluating and/or revising the criteria for Charitable Grants.

2) Evaluating and/or revising the criteria for the Gary & Carolyn Wells awards.

3) Looking at allowing cook-team members (who are also KCBS members) to apply for Grants in Aid even if they don't have a qualifying parent.

4) Looking at whether a member's grandchild could apply for a Grant in Aid.

5) Studying the feasibility of going to a totally electronic application process for all Grants, Grants in Aid and other awards.

It's been a pleasure working on the Philanthropy Committee for the last two years. I feel that we have made a lot of progress and that things are on the right track to not only help people with our Grants and Grants in Aid, but also to handle our members' funds in a responsible manner.

I ask that the Board accept this report.

New Business

Resolution by the Board to add signing authority to the President and Treasurer elected February 14, 2014, to the checking accounts of the Kansas City Barbeque Society.

Candy Weaver:

Last year, KCBS paid for advertising at BBQscores.com. I move that we continue that advertising investment.

Exposure in 2013 for our advertisement was:

Our 2013 Stats

17,991 Total Visitor (49 a day)

9,985 Unique Visitors (27 a day)

75,206 page views (4.14 per visit)

3:13 on the site

BBQscores.com will present their development of judging reports to the board on Saturday.

I move that KCBS work with BBQscores.com to develop an on-going relationship with judging information gathered in association with KCBScore. This will entail formalizing legal constraints protecting both parties and negotiating remuneration. Finalization to be voted by the board at the March 2014 meeting.


Our Best of the Best 700 180 100+