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Board Meeting June 11 Agenda

June 9, 2014

Kansas City Barbeque Society

Board of Directors’ Meeting Agenda

June 11, 2014

Roll Call: 


Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of April Meeting

Candy Weaver:  I move to accept minutes of last meeting.


Financial Statements

I ask the BOD to accept the finical reports attached

American Century Financial advisor Q&A Kim Collier: 


President’s Report

Mark Simmons


Sanctioning Report

Karrin Murphy:  Automatic Approval

REC’D                    DATES                   NAME                                                                                    CITY, STATE

Existing Contests 2014 – In house Approval

5/15/2014              9/5-7/2014            Heart of Illinois BBQ, Beer &                                             Peoria, IL

                                                                Bluegrass Festival

5/22/2014              9/12-13/2014        International Goat Days Festival                                      Millington, TN

                                                                BBQ Bash


Existing Contest 2015 – In house Approval

5/12/2014              6/26-27/2014        Leadville’s On the Mountain BBQ                                    Leadville, CO

                                                                And Brew Fest

5/27/2014              6/5-6/2015            Poor Que                                                                               Montello, WI

New Contests 2014 – In house Approval

5/22/2014              8/22-23/2014        Let the Drums Roar BBQ Contest                                    Dallas Center, IA

                                                                Competitor’s Series           

5/22/2014              8/22-23/2014        VA BBQ Championships                                                   Hampton, VA

5/22/2014              9/27/2014              BBQ on the Hill Competitor’s Series                                               Blue Island, IL

                                                                Ribs Only              

5/12/2014              9/20-21/2014        EUregio BBQ Festival                                                         Germany

6/2/2014                                10/3-4/2014          CASA of Southwest Oklahoma                                        Lawton, OK

5/22/2014              11/7-8/2014          Smokin up the Campground, Backyard                         Calhoun, GA

                                                                Style Competitor’s Series

5/20/2014              12/5-6/2014          Miami’s “Smokin’ on the Bay”                                           Key Biscayne, FL

                                                                International Barbecue Cooking Contest

BOD Approval Needed:

New Contest 2014

5/30/2014              10/10-11/2014     Indigenous Peoples Day BBQ Cook Off                         Middletown, CT   

                                CONFLICT:  Greenfield, MA 80 miles            

Sanctioning Committee Report:

Randy Bigler:  The sanctioning committee is continuing their effort on Backyard Sanctioning.


Marketing Report:

MMA June 2014: 


●          Total May Sales: $3,569

●          49 - Birthday redemption YTD

●          2 – Cookbooks: $40


•          Advertising sold for May: $1,990

●          327 members have opted in to receive Birthday emails YTD

100KCBS Meals Mission

•          8 out of 54 events completed

•          Eblast to all members went out on May 6

•          13,267 meals donated so far

•          Continual PR/Social Media Updates – Picked up by 138 media outlets that reached 40,349,915 in May impressions (National press release)

Sam's Tour:

•          14 Local events complete

•          1 Regional (Las Vegas) complete - Regional Marketing was implemented

•          Facilitated seamless transition for the Series Director position

•          Continual PR/Social Media Updates - Picked up by 34 media outlets that has so far reached 9,289,663 impressions

•          On-going coordination and logistics for 2014 Sam's Tour

Great American Cookout Tour

•          6 festivals and 14 retail stops completed

•          Continual PR/Social Media Updates – Picked up by 2 broadcasts and online media outlets that reached 68,868 impressions in May

•          On-going coordination and logistics for GAC

Reser’s America’s Best Potato Salad Challenge

•          2 out of the 5 competitions completed

•          Next stop Blue Ridge BBQ and Music Festival in Tryon, NC

•          Online competition is open for recipe submissions - http://resers.com/potatosaladcontest

BBQ Guru Challenge

•          3 out of the 10 competitions completed

Next stop Blue Ridge BBQ & Music Festival in Tryon, NC


•          Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion

•          GAC: 3% increase in Twitter Followers / 2% increase in FB Likes

•          KCBS:  5% increase in Twitter Followers / 8% increase in FB Likes

•          Updated News section of KCBS website as necessary (McDearman announcement, Creekstone ad correction)

•          Bullsheet Content – Sam’s, GAC, Reser's, BBQ Guru


•          Joined conference call with strategic committee

•          Approval of Non-Traditional Revenue newspaper insert and partnership with Athlon publishing

•          Smithfield-Farmland is back sponsoring RIB Team of the Year

International Outreach: 

Wayne Lohman:  Two of the three couples of the KCBS International Team, the Lohmans and Gages, left for Amsterdam on April 29, en route to Copenhagen, Denmark.  We rented a car in Copenhagen and drove for 2 hours to Gothenburg, Sweden where we met Thomas and Jenny Frohlich, the event organizers.  Thomas and Jenny have competed in the States at several events, including the 2013 Jack Daniel’s World Championship, and were well prepared to host a CBJ Judging class, the first in Sweden.  The KCBS International Team was very impressed by the Lerjedalens Golf Club as they flew the United States Flag right next to the Swedish flag upon our arrival.  We knew we were welcome.

Prior to the CBJ Class, Thomas and Jenny demonstrated to the class, and provided information on, the typical KCBS cuts of meats, preparation time and temperature and jury presentation.  Their presentation included deboning thighs, lolly pop chicken and money muscle from the pork entry.  The rest of the day was devoted to the CBJ class that included 18 students in attendance, press and a potential contest sponsor who provided Looftlighters to all attendees.

  The following day we drove back to Copenhagen, caught a flight to Amsterdam, rented a car.  We drove to Hasselt, Belgium where we met with Wim Bloeman and Dimitri Zetzsche.  Both of these organizers received their CBJ training in Amsterdam at the Tony Stone Low & Slow CBJ class in 2013 and both judged at the World Food Championship in Vegas, later in the year.  On Saturday, we held our first Belgium CBJ class in a boarding school, next to their cafeteria.  The facilities were outstanding and thanks to Bryon Chism and Huddy Stokes, we were able to cook and serve 32 CBJ candidates with American style bbq entries. 

The following day 29 teams competed in Belgium’s first KCBS sanctioned contest, “Beer, Fries and BBQ”.  IQ-Netherlands was Grand Champion with a walk in each category.  It was surprising to learn that one of the two pitmasters is from Birmingham, AL, who has a chiropractic clinic in Holland. 

Jim and Becky Johnson joined us in Amsterdam completing the International Teaching Team.  On Tuesday we flew to Milan, Italy.  We extended our stay in Italy since they requested Jim Johnson teach and demo “American Style BBQ” at the Weber Grilling Academy in Milan.  This enabled the rest of the team to meet with other BBQ enthusiasts who were genuinely excited about learning our methods, including the local press and Milan’s four mayoral candidates.

Turino is one of the most important cities in Northern Italy and is the home of the BBQ4All Barbecue Team.  Gianhfranco Lo Cascio, Marco Agostini and Fabrizio Galliati are the pitmasters for this well-known team.  They all teach at the Weber Grilling Academy’s throughout Italy and Gianhfranco also teaches at the IFSE Culinary Academy in Turino.  This team has made several trips to the States to learn the skills of American style of “low and slow cooking”.  They became CBJ’s in 2013 in Heinsberg, Germany and adopted the bbq slogan of “American Skills, Italian Style.

Our CBJ class and mock contest was held on the courtyard at the top of Verrua Savoia Fortezza.  The castle was built in 999 to guard the Po River that flows into the plains of Vercelli.  On the first day, our cooking class began in the castle courtyard where we formed 10 teams who cooked on SMG from our sponsor, Weber Grills.  Saturday morning started off with the cooks learning about the cuts of KCBS meats, preparation of the meat entries, cooking time, temperatures, and box entry   presentation.  The students attended the first half of the CBJ class where they learned all about KCBS, barbecue history, the four meat entries, and the standards of judging.  The necessity of having an interpreter added hours to the class time.

The following morning the class returned to cook the chicken and ribs before the beginning of the second half of the CBJ class.  This part included how to judge each meat category and the “hands on” judging.  There was one hour between each of the four meat turn-ins to allow a discussion of why each judge gave the entry a particular score.  This has been a huge success with our international judges and cooks.


CBJ Committee Report:

Don Harwell:

Forty four CBJ classes have taken place this year with over thirty more scheduled this year.

 A CBJ committee meeting was held May the 27th, 2014.

Discussion was held on the following:

•               A “Continuing Education Program” is near completion. This is not a test but a series of questions that serves as a reminder to current CBJ’s of their original training and how KCBS judging has possibly evolved over the years since their training.  These questions represent common questions and answers that face all of our judges and should be discussed and understood so that all judges from across the country are all on the same page to give our Cook teams the best opportunity to excel in their contests.  Successful completion of the KCBS Continuing Education program will earn a special pin to be worn with their CBJ badge. This pin will be similar to other KCBS pins and will have the wording "Cont.Educ." and the year(s). 

•               The cook’s payout for CBJ classes is now:

Under 25 students               $150.00

25 - 50 students                   $200.00

51 +     students                    $250.00

The committee would motion that the Board approve the following effective tonight:

Cook’s fee for CBJ classes:

                Under 25 students               $150.00

25 - 50   students                 $200.00

51 - 75   students                 $250.00

76 - 100 students                 $300.00

                101 + students                     $350.00

•               Today the class cost for a KCBS member is $40.00 and Non-KCBS member is $70.00

Today CBJ instructors sell a lanyard and a CBJ lapel pin as a set for $5.00.  The committee discussed adding these to the class fees.

I motion that the Board raise the fee for persons taking a CBJ class as listed below and that the fee would include the lanyard, the CBJ lapel pin and a KCBS logoed writing pin (not to exceed $1.00 in cost to KCBS) as part of the class instructional package.

                KCBS Member’s fee - $45.00 

                KCBS Non-Member’s fee - $75.00

While the organizers are allowed to set the fees (which include the cost to KCBS) for the classes that they are sponsoring, I motion, the fees need to be submitted to KCBS and published in the Bull Sheet and website so that potential students may comparatively shop for the class of their choice.

•               A rewrite of the CBJ manual continues to be drafted.

•               CBJ and CTC Class critiques

o              Carol Bigler (a member of this committee) is continuing to work on drafts for our next committee meeting.


Rep Committee

Kim Collier: 

Attached is a copy of the New cooks pamphlet. I like to motions to be able have this as tool for the Reps to hand out to new cook teams.

We decided to put the Need new Reps request on the Rep Yahoo Group first.


KCBS Score Committee

The committee approved the lasted update of 12.4 and will send out new Releases soon.

I as the BOD to accept this report


Technology Committee

Kim Collier:

Contact Joe with MMA about the proposal that were approved by the BOD last meeting. Will start working the proposal as outlined, the expected completion date is late September of this year.

Contacted Joe MMA about changes to the event page, International along with euro amount for prize money, Back Yard and Kid Q check box will be added. So those events that will be havening these items will show on their events.

Talked to Will at BBQscore, went over changes of the contract. He will work on a revision and get back to us.

I ask the BOD to accept this report.


Banquet Committee:

Mike Peters: 

Presidents Report for Banquet Committee 2014 Goals

 1. Finalize the 2015 banquet in Denver

 2. Submit proposal to the board for the 2016 Kansas City location

 3. Confirm location for the 2017 banquet

 Report for the Board June 2014

 Things are coming together for the 2015 banquet in Denver. We are planning a tasting at the hotel in August and are looking at plated meals, two proteins on each plate. This will cut down on confusion and tracking different meals per tables.

 Members of the committee have visited various locations in Kansas City for the 2016 banquet and I hope to bring a recommendation to the board at the July meeting.

 We are in discussion of the 2017 banquet and would like input from the current board. We are looking at a Florida location Tampa or Orlando, Lexington, KY and Atlanta area. I would like to cut this down from three locations to two and have Helms Briscoe research for us.


Membership Report:

Richard Preston: 

Below are the numbers for May, 2014.  I’ve added two more categories: International Members & Countries (below in bold.)

Number of Total Members= 19,242

Number of New Members= 688

Number of Renewed Members=1460

Number of Non-renewals= 833

Number of members who signed up via the website= 248 (28 were families)

Number of New Members from Judging  classes= 366

Number of Lifetime Members = 548

Number of International Members = 536

Number of Countries represented by KCBS Members = 22 (we recently acquired a new Member in Antigua)

Certified BBQ Pitmaster Program (CBP).  No update.


Nominating Committee

Dennis Polson:  No report


Education/Communications Committee

Candy Weaver: 

Minutes of Education/Communication Committee Meeting   June 4, 2014

Attending:  Mark Simmons, Ralph Williams, Mary O'Connor, Dennis Polson, Richard Preston, Betsy Masters & Candy Weaver

Proposal to digitize Bullsheet

     Pricing -- looking at BlueToadpublishing.com at a per issue price of $5.25 per page.  Mary will work with Carolyn and Candy to put together financial report.

     Request to see sample digital Bullsheet.  A Try it Free is available, but signup will be necessary.    Candy to propose to the board and make a motion to establish account with BlueToadPublishing.com in order to see the June issue in digital format.

     Some data to web pages (if not already there) to cut costs:  New Members, classes, new events.  Classes and new events are already web site pages, new members is not.  MMA will need to be consulted for adjustments to the web site.

     Discussion of ways to incentivize members to go digital.  Discounts on merchandize, discount on member renewal, getting the Bullsheet before the printed version arrives.

     Further discussion regarding printed Bullsheet and it's other uses as a promotional item at events, etc.  Going digital is a process and a choice, no intention to completely eliminate the printed version.

Kids' Que in a Box

     Richard, not much progress, got the okay to contact MMA directly regarding potential sponsor coupons for this project.

Yahoo Organizers Group

     Karrin has started organizing forms that organizers need in the group spot.  Sections started for Kids' Que, Backyard and Peoples Choice.  Suggested that we look at KCBS.US for other organizer-directed information to put up on the Organizers Group.  Dennis has a Kids Que article which he will resend to the group for inclusion.  It was suggested that the MMA marketing boot camp be added along with a topic "Getting Sponsors".  Committee members to look through web site to tag other items of use to organizers.   Reach out to Randy Bigler and Karrin Murphy for their ideas on input.  Estimate that we are about 2 weeks from e-blast announcing the group to organizers and inviting them to join.  Karrin to do this.

Web Site

     Candy discussed phone meeting scheduled June 5 with Karrin Murphy and Sybilla Hawkins regarding adding photos and content to each events page.  Like photos of the GC and a review of the event.  Members like the concept.  Richard asked to find out if there was difficulty posting pictures through Events -> pictures, he can't submit photos anymore.  Inquiries to be made into this.

     2014 committee goals were re-issued to the committee.  A quick review of meeting items was discussed related to those goals.

As a result of the meeting above, I move that KCBS initiate a non-binding contract with BlueToad Publishing to get a "try it free" June 2014 Bullsheet with their interactive application interface.

After phone conference with Karrin and Sybilla, sent e-mail to Megan, MMA requesting assistance/clarification.


Philanthropy Committee

Dave Compton: The recipients of the Grants in Aid and Charitable Grants awards have been forwarded to the office and Raye is in the process of sending out the actual award letters.  We have received numerous thank-you e-mails from the students expressing their appreciation for KCBS's generosity, I feel that we have really been a big help to these young adults.

That brings me to our committee's Strategic Plan for the rest of the year. 

We plan on evaluating and/or revising all criteria for all of our philanthropic programs to better serve our members, KCBS as a whole and the recipients of these programs. This is our number one job, coupled with the one below.

We also want to look at how these programs fit in with our Mission Statement and in keeping with the legal requirements as a charitable organization.  This might include ideas for directed donations to the Foundation or other means.

We want to establish a clear list of who can apply for different programs and what nominating procedures (if any) should be used. 

And last but not least, we will be looking into the feasibility of all applications being submitted electronically. When we get to that point we will be talking to the Technology Committee for ideas on how to implement this into our website.

I ask that the Board accept this report,


Strategic Planning Committee

Bill Capstack:  Our committee met on June 2, 2014

•               Our objectives include:

o              KCBS Foundation 501(c)(3)

o              MMA  Information Research

o              Executive Director Succession Planning

o              Expanding the Diversity of KCBS Events


•               KCBS Foundation 501(c)(3) Status:

o              Preparations are being made to submit the application to the IRS for approval

•               Executive Director Succession Planning:

o              On-going discussions

•               Expanding the Diversity of KCBS Events:

o              On-going discussions

•               Our next meeting will be June 23, 2014


Regional Representation Committee

Randy Bigler:  Discussion of issues.


Rules Committee

Steve Farrin:  A member has asked the question "is a pressure cooker heated by charcoal/wood legal for use in KCBS competitions. The committee seeks opinions from the board.


Old Business


New Business

Dennis Polson:  Has the rule changed that a Master Judges needs to get his 30 contest in a 5 year period?

Mike Peters:  Discussion of member’s request that KCBS have an outside party (completely outside of barbeque) to do the analysis of judging data.

Candy Weaver:  I move that a judge's contest report detailing their average scores per category, their table's average category scores along with the average scores for the contest be developed and made available on the web site for the judge to download, if desired.

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